Senior Document Controller
Thomas Bennett Group
Total years of experience :7 years, 4 Months
• In-charge of complete and full-fledged Documentation Management System. The documentation required to be managed by this system includes, complete range of Technical documentation like Drawings, Reports, Calculations, Technical Specifications, Purchase requisitions generated from the Design / Construction phase, which are further utilized for As-built documentation / Final Hand-over Dossiers.
• Log incoming documents / drawings from clients and contractor, make sure they receive relevant documents and make sure copies of relevant documents / drawings are held.
• Maintaining and updating the database and also manual filings.
• Control all Incoming and Outgoing Drawings / Documents etc. Ensure timely issuance & distribution of all the Drawings / Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures.
• Prepare Submittals (i.e. materials & shop drawings).
• Ensure all documents are archived appropriately.
• Prepare business correspondence, monitor & update registers, organize file.
• Prepare weekly progress report, weekly submittal logs
• Receiving and checking all incoming correspondence and drawing documents.
•Maintaining the entire electronic file.
• Responsible for organizing and conducting Archiving & disposal of Project Files as per contractual requirements & in-house procedures at the end of the Project
•Interact with various project departments on daily basis.
Responsible/Maintaining for document control management system (e.g. design and construction drawing, tender drawing, specifications, engineering instruction, pre-qualifications, submittal package, correspondences, request for information, request for change, request for inspection, letters, tender documents etc) by using PRIMAVERA EXPEDITION SYSTEM version 8.50 & P10.
• Reports directly to the Resident Engineer
• Maintains/improves the existing computerized system.
• Processing and recording/archiving all incoming and outgoin documents and electronic files for all discipline.
• Supports manager in administration.
• Updates all the outstanding works.
• Coordinates with the Contractor for submission of documents.
• Formatting/editing/re-typing of Structural Specifications.
• Coordinates with Head Office on administrative functions/matters.
• Monitors leave form and time sheets of all personnel.
• Responsible for office supplies requisition.
• Responsible for receiving telephone calls and faxes.
• Reviewing test reports under guidance of Resident Engineer
Received phone calls, determined the nature of the calls and directed callers to the appropriate department.
• Prepare correspondence, minutes of the meetings and other related memo for office routines.
• Handles customer related inquiries as to give accurate information of our business.
• Maintains & responsible for filing of important documents like faxes, memos, internal & external letters.
• Sort out & deliver incoming docs such as post mails, delivery packages, couriers to designated person & departments.
• Eagerly perform other related task that maybe assigned from time to time. In charge of monitoring office & pantry supplies, order from the supplier upon the approval of the managers.
• In charge of monitoring office equipments, i.e. Photocopiers, scanners, fax machines, pantry equipments. Maintaining monthly check-up, if damage, report to service center for
repair.
Received plan request from Japanese Planner distributed to the group w/ different external house perspectives.
• Does a keen check on the request paper to follow and assure the required type / kind
of house parts needed.
• Colored and rendered the 3D house presentation using PIRANESI SOFTWARE.
• Design houses w/ the creative and artistic minds to make the house request more impressive and presentable. (ex. landscaping)
• Guarantee a high quality service to satisfy the customer’s need and expectation.
• Ensures 100% accuracy to as per customers demand to maintain credibility.
• Meet the date required to avoid overdue that may result to customer complaints.
• Attend trainings to continuously develop knowledge and skills in house designing.
• Participate in sharing ideas and techniques within the group done on daily meetings.
