Varzil Babu Manda

• November 2017 to Till Date working as Sr. Document Controller in M/s Al Balagh, Doha, State of Qatar.

In Prestigious Project presently working:

Projects Involved in :
Project Name: Qatar Central Bank Building and Data Center
Client: WADI AL SAIL HOLDING
Software used: AEB

Project Name: Qatar Petroleum District Fit-Out Works for Royal Board for Towers 7
Client: Qatar Petroleum (QP)
Software used: WEB ASSAI

Project Name: Design & Construction of Al Rayyan Stadium & Precinct - Energy Centre
Client: Supreme Committee & Louis Berger and AECOM
Software used: LaserFiche and L&T EDRMS

Project Name: Qatar Petroleum District Fit-Out Works for Towers 5, 6 & 9
Client: Qatar Petroleum (QP)
Software used: WEB ASSAI

Project Name: Design & Construction of Al Janoub Stadium & Precinct, O&M- EGC
Client: Supreme Committee & KEO
Software used: LaserFiche

Project Name: EPIC for Fire Stations at MIC
Client: Qatar Petroleum (QP) (WEP ASSAI)
Software used: WEB ASSAI

Project Name: Qatar Academy Expansion
Client: Qatar Foundation (QF) / ASTAD
Software used: ASTAD Apps Portal


Well versed using L&T EDMS software for distributing documents both internally and subcontractors.
Using EDRMS System: Laserfiche and Supreme Committee Module for uploading documents like Inspection Request for Works, Materials, MAS, MST, NCR, Daily, Weekly and Monthly Reports, Environmental Reports, Design Calculation Reports.
Generating Document and IFC and Shop Drawings Reference Numbers as per Discipline and Area
Responsible for Maintaining Logs for all incoming commented documents and outgoing submissions IRW-IRM-MAS-MST-REP-CAL-REB-RDL on daily basis
Having good knowledge in L&T EDMS Software using for distribution and submission of documents to both internal and subcontractors.
Raising and Submitting to Supreme Committee, LouiseBurger and AECOM of Inspection Request for Works, Materials, MAS (Material Approval Submitals, MST (Method Statement), Design Calculations, Reports, Plans, and Daily-Weekly-Monthly Reports.
Maintain Log for Scanning and Uploading Commented Documents received PM/SC
Providing documents as requested by Technical Team, QAQC Managers, MEP and Civil Departments
Dealing with Subcontractor like Struturel, Jinnggong, Trags, AGME, ect for document submissions

•Thorough knowledge in MS Office
• Worked with CEO/MD level in MNCs.
• Excellent Communication Skills
• Highly organized and attentive to details, with good follow-up skills
• Positive Attitude
• Clear, fluent and expressive use of verbal and written language to convey information and ideas
• Maintain an efficient project-related document control register
• Clear, fluent and expressive use of verbal and written language to convey information and ideas
• Maintain an efficient project-related document control register
• Knowledge of current document control standards including vendor data control
• Sufficient knowledge in most areas of Document Control and in the technology used for Document Management
• Receiving, Tracking, Routing of all Project related documents
• Expedite the review and approval of documentation
• Knowledge of the vendor data processes
• Supervise and record document flow to and from all necessary parties, including clients, sub-contractors and the office.
• Issue and track location of all documents and drawings.
• Issue transmittal letters and receipts concerning the documents in circulation; and coordinate storage of project documentation.
• Preparation of Sub-Contract Agreements, MoM, and all other office correspondence
• Maintaining and Distribution of Daily construction drawings, isometric drawings, data sheets, manuals, Quality Control Procedures (QCP), Inspection and Test Plan (ITP)
• Excellent time keeping and prioritization skills
• A highly developed self management ability
• Responsible for the smooth and routine operation of office filing system utilizing the transmittal systems assigns a chronological number to the transmittal and records
• Perform basic clerical tasks and/or undertake simple copy typing and assist with word processing
• Maintenance of files / filing systems, manuals, and records.
• Other administrative tasks as specified by management and staff members.

I successfully carried out the Management Consultancy on review of Draft Reference Manuals. Incorporating with Management Policies and Procedures in respect of the Personnel, Purchase, Administration and Human Resource Development.

Having good knowledge in Companies Accounts, i.e. in Bank Reconciliation, Supplier & Customer Reconciliation, Quoting-Invoicing, Maintaining the Subsidiary and General Ledgers and Bank, Cash, Purchasing, Assets Depreciation, Employees Payroll, Customer & Suppliers Records. Preparation of Cash Vouchers, Debit Notes, Credit Notes.

Inventory and Non Inventory Stock Checking duty performed on every Half-year according to the schedule.

Coordinating with Accounts Department in the preparation of Cash Flow Statements.

Coordinating and Maintaining the files and records be maintained in both manual and computerized systems.

Coordinating with Purchasing Department for Purchase and to issue necessary LPO & FPO to the suppliers.

Coordination between Accounts and Purchase Departments to clearing the Suppliers Invoices and to follow up the required papers.

Coordinating with Courier companies like DHL, Aramex, and Fedex etc.

Coordinating with Personnel Department for the process of contract documents, Visa and ID cards; and employees Passport and visa renewals.

Attending Calls and fixing appointments for the Executive Managers. E-Mailing/faxing both confidential and general documents to the concerned Departments/Companies.

Had done Independent correspondence and Business Letters especially with Ministry of Housing, Electricity & Water - Sultanate of Oman.

Preparation of various Manpower Agency Agreements

Scrutinizing Resumes on 1:3 bases for further employment process.

As a HR Coordinator I will be responsible for the preparation of Call letters and Offer letters to the selected candidate. Remaining sort-listed resumes will be kept in our Data Bank for the future requirement.