Ahmed Ezz El Din Fikry

· Choosing the suppliers that the company will deal with and maintaining the legal interaction and good relationship with them.

· Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.

· Analyze market and delivery systems in order to assess present and future material availability.

· Mange the purchasing policy and ensuring that all purchases adhere to it.

· Manage any SLA’s that may be in place and manage any Master Agreements between the suppliers and the company.

· Fulfill Health and Safety, Quality and other legal requirements.

· Forecast price and market trends to identify changes of balance in buyer-supplier power

· Monitor and forecast upcoming levels of demand.

· Keep a constant check on stock levels and adjust it according to seasonality.

· Liaison with other departments, particularly the accounting, manufacturing and sales departments

· Attends conferences to meet potential new suppliers and glean insight from other professionals in the purchasing field.

1. Receive approved Purchase Requisition (PRs) from UCMENA departments.
2. Conduct relationships with different suppliers in order to get the needed resources with minimum budget.
3. Monitor market status and maintains updated list of approved vendors.
4. Handle RFQ process and negotiate with several suppliers in order to get diversified quotations.
5. Responsible for assessing vendors in terms of prices, delivery time and quality.
6. Issue purchase order according to best prices, quality, payment terms and delivery time on ERP System.
7. Obtain necessary approvals for purchase orders from Procurement Manager.
8. Follows up with suppliers to finalize purchase and ensure smooth dispatches and deliveries.
9. Maintain updated records of purchase orders, follows up deliveries and processing of all related documents.
10. Obtain product samples for trial run and approval process.
11. Participate on negotiations of purchase agreements and prices, Suggest the best option in order to ensure that the company got the best offer.
12. Maintain ongoing surveillance of the market. Monitors price trends.
13. Prepare payment request to finance department attaching original invoice, receiving issue, copy of PO and PR.
14. Submit to Finance Department due payment schedules to suppliers.
15. Follow up receiving payment to the suppliers.
16. Verify data on invoices and PO Orders.
17. Prepare and maintains accurate records and documentation on all responses, purchases, contracts, correspondence and related follow up.
18. Develop and updates department procedures and recommends changes.
19. Interview current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply.

1. Contact suppliers for quotations

2. Follow up technical departments approval for quotations sent from suppliers

3. Negotiation with suppliers

4. Issuing purchase order

5. Give feedback to the factory with the estimated time of arrival of the shipment in our stores.

6. Give feedback to the financial department with the expected payments in the coming months with their time, amounts and terms.

7. Handling payments of orders whether T/T, CAD, L/C or local cheques.

8. Receiving L/Gs from suppliers and revising them to be authorized and accepted.

9. Request the direct transfer from the financial department or cheques in case of local supplier.

10. Request and issue the L/C from the banks in case of foreign purchasing.

11. Follow up banks to implement T/T and L/C and getting copy of telexes

12. Send copies of these telexes to the supplier

13. Follow up suppliers' shipping details

14. Follow up documentation sending

15. Prepare weekly and monthly reports.

16. Evaluating suppliers according to ISO requirements.

17. Reports to be handed over:
- Monthly report for purchasing materials within its assigned time.
- Suppliers' account handling
- L/C's report
- T/T's report
- Daily check list

1. Follow up daily documentation cycle for airfreight operation.
2. Solve any related problems of documentation.
3. Send arrivals notification on time.
4. Follow with the shipping agent the ETA of the vessel to arrange releasing on time.
5. Work closely with custom clearance for releases of shipments.
6. Arrangement for documents needed for custom purposes.
7. Send emails or faxes every step of each operation.
8. Coordinating and controlling the order cycle and associated storage and movement of goods till reach to the store.