Office Assistant
ATHAL Construction and maintenance LLC
Total years of experience :2 years, 11 Months
The Office Assistant position will provide reception, clerical, and administrative support for the office in Dubai.
Responsibilities include scheduling meetings, assembling/distributing agenda and meeting materials, creating/updating spreadsheets, scanning, copying, filing, shredding, answering phones, delivery of documents, managing/scheduling the office conference room and special projects as requested.
In addition, this position will help with fiscal duties such as data tracking and purchasing as well as related financial responsibilities.
This position will also support with the scheduling needs of a few members of the Business Unit Leadership Team
Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence
Compile and submit management reports in a timely manner
Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes
Monitor administration standards to ensure adherence with corporate guidelines
Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied
Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions
Co-ordinate special reservation requests made through the Executive Office
Complete other duties as assigned