Document Controller
Water & Environment Technologies Co. Ltd
مجموع سنوات الخبرة :15 years, 5 أشهر
RESPONSIBILITIES
1. Coordinates all activities to the document control procedure, including technical documents, drawings, and correspondence in different projects.
2. Generate the various documents reports as required.
3. Make sure shot controlled copies of latest approved documents and drawing are given to appropriate staff, subcontractors, and suppliers as applicable.
4. Maintain the documents and drawings in the documents control office under safe custody without any damage and easy traceability.
5. Ensuring all projects are coordinated as per projects control procedure (i.e., arranged numbered and distributes all documents according to types and discipline)
6. Preparing Submittals of Documents, Drawings, Subcontractor, Manufacturer and Materials as instructed by Project Manager, Technical Engineer.
7. Preparing Minutes of Meeting and Coordinates the schedule of the meeting.
8. Preparing documents templates as per IS0 9001 Standard
9. Coordinates with the site engineer for the delivery of materials and prepares the MIR and RFI and some other inspection requests.
10. Work as part of the management team and liaise with other departments, as necessary.
11. Coordinate the clarification, arbitration, technical authority role regarding document control issue.
12. Liaise with Subcontractor Client and Consultant.
13. Perform other duties and other special functions as assigned.
14. Ensure suitability as well as accuracy of Master Document Registers (MDRs) and Document Distribution Matrix (DDM) requirements are implemented.
15. Uploading on Document Control Software through SharePoint, Egesdocs, OpenText, Aconex.
RESPONSIBILITIES
•Opening accounts for new customer (ATM) for salary/remittance for new
•Updating customer information in the system as requested by the customer.
•Prepared and re-issued ATM cards of the customer
•Assisting the customer on how to use the ATM Machine for withdrawal and remittance purposes.
•Analysis transaction, Correct records and adjust Error.
•Undergo Marketing to every individuals or company and explained what the uses of ATM Quick Pay Account
•Perform other allied duties as Assignment by the branch Manager.
Technical Office Department
DNGO Saudi
RESPONSIBILITIES
•Operate padding machine, binding, folding machine, paper cutter to produce document package per instruction for requestor.
•Register the incoming and outgoing faxes and mails and distributes to the concerns.
•Opening all new staff and labor files.
•Making sure all documentation in files is updated.
•Filling and maintaining all correspondence file of the department.
•Maintaining a list on all files in archive and stores.
•Maintaining and registering all exit files of staff and labors.
•Updating all staff files in DJI PJS project submission format.
•Maintaining and updating file list on weekly basis.
•Maintaining and organizing all labeling on all files whether staff, labors or documentation.
•Coordinates mail activities and monitor time efficiency, receive, and distribute incoming and outgoing mail and parcels.
•Responds to routine inquiries regarding mail procedure and maintain records of mail service and activities.
•Manage of project vehicles allotted to DSI site offices.
•Maintain record of DSI vehicle and timely perform maintenance and service of every vehicle.
•Handles request for business cards, company stamps, mobile phones & SIM cards.
•Other tasks that may be reasonably requested by management team at any time.
RESPONSIBILITIES
•Preparing status report on received documents transmittal from contractor (daily / weekly / monthly basis).
•Weekly emailing documents approval status report & summary (approved with comments rejected) to construction manager.
•Generate various status reports of documents as per discipline, scope, category type etc.
•Receiving, filing, and distribution of all construction documents / drawings, technical documents among concerned engineers as marked by construction manager.
•Chasing engineers to return the documents after review for further action and monitoring the timely reply to contractor.
•Maintenance of controlled documents register logs and records the status and location of controlled document / drawings.
•Accurately process and record all documentation in accordance with documents structure.
•Organized documentation for hard / soft copies.
•Internal distribution of documents, contractor’s correspondence and RFI as marked by construction manager.
•Send out request for quotation including complete specification.
•Received quotation classifies and compare.
•Assist senior staff in negotiation with the vendors.
•Evaluate the technical information from the received offer.
Excel 2019/365 Issued Date April 25, 2021 Online Learning Class at Earn and Excel.
RESPONSIBILITIES
•Performing all duties of liaison officer
•Reporting to the manager and other concerned persons regarding the status of transmittals documents.
•Responsible to submit, receive and updates of shop drawings, as built drawing and coordination drawings.
•Responsible to follow the project payments certificates (distribution, receiving and arrangement).
•Attending pre bidding and post qualification for the bidding projects.
•Responsible for following the lifecycle of each submittal.
•Responsible for following lifecycle of RFI (request for inspection), as built, shop, co-ordination, material approval of documents and each submittal.
•Responsible for distribution of every submittals or request to the concerned party.
•Data entry filling and maintaining the file for transmittal documents both in & out memo.
•Liaise with operation contractors for day-to-day administrative works.
courses: S.Y.