Project Accountant
Arabian Food Supplies
Total years of experience :12 years, 6 Months
Duties:
o Collect all sales data from various outlets & Arrange daily sales then prepare Daily Sales report of projects, Regional Sales Report in order to sent Corporate Management. Update the sales figures in Microsoft Dynamics day by day.
o Handle cash collection for catering division, Deposit the sales money in Bank on reporting day.
o Prepare payment voucher for issue an advance for local purchase and project expenses, maintain overall detailed reports such as cash advance issued, Follow up with purchasing officer to get invoice.
o Collect, Review, Summarize, Record the invoices in Microsoft Dynamics and submit to corporate finance for reimbursement petty-cash.
o Handling Petty-cash to arrange money for all Cashiers operation, issuing advances to make purchases & project operation.
o Managing a Cashier team(15 staffs) to cover Project continuous operation. Prepare duty schedule, make duty roster arrange day offs & overtime of staffs.
o Passing the journals for complete documents and proper filling management.
o Collect all purchase orders from Banquet Dept. Then prepare the invoices & get approval. Finally upload into the SAP system of Saudi Aramco for payment. Follow up every week about the payment process through the SAP system.
o At the end of the month post all invoices through the Dynamics to HO. Checking and ensure all posted invoices tally with credit invoice summary. Update payments in Accounts Receivable Reports on weekly basis and sent to Higher Management.
o Prepare monthly payroll time sheets summary of project staff and forward to Corporate payroll division. Arrange time sheet of vacation employee to get vacation payment. Contact payroll division to clear any salary issue.
o Prepare the month end summaries like stock reconciliation, operational data summary, Credit supplier summary, credit invoice summary, monthly spot checking summary, payroll summary & Manpower supplier payment summary in order to sent Corporate Finance.
o Coordinate with Corporate Finance to prepare the annual budget for the project location. Submit the Target achievements on Quarterly.
o Create the Gate Access for visitors and employees through the SAP system to enter into the Saudi Aramco premises.
o Assigned to work for Hamilton House who providing services to Saudi Arabian Energy Minister, Saudi Aramco President, CEO and their high executive guests & VVIP’s. I worked as petty-cash coordinator for 3 months.
Duties:
o Prepare payments to Approved PO’s, invoices and make payment to updated creditors based on due period.
o Prepare payment voucher & journal entries for advance local purchase and maintain overall detailed account statements such as payable, cash advance receivables, bank reconciliations, cheques issues and submit daily, weekly and monthly reports as per management request.
o IOU preparation and make reconcile with settlement.Responsible for making Aging summary of advance for expenses and local purchases.
o Prepare the patty cash summary for replenishment, create Bank draft for big payments and Maintain the Assets Register.
o Passing the journals for complete documents and proper filling management.
o Responsible for the maintenance of Accounts Payable records. Following up any discrepancies with the suppliers in writing.
o Checking and make tally posted invoices with invoice totals and filed supplier-wise.
o Ensuring that all expenses & payments are approved by the Financial Controller and the General Manager. Ensuring all payment request with relevant approval.
o Ensuring that all cheques to be crossed and cheques should be endorsed.
o Summarizing and posting data to journals, ledgers and other accounting records.
o Ensuring that information is accurately collated & entered into I-DAS systems and maintain BUSY Accounting software for cheque printing.
Duties:
o Enter daily transactions into Ledgers and balance the daily accounts of the organization.
o Create and maintain overall detailed account statements such as payables, receivables, bank statements, cheques, and audit reports, income and expenses and submit daily, weekly and monthly reports.
o Debtor and Creditor reconciliations.Responsible for making Aging Analysis and control bad debts.
o Maintaining the monthly Salary account ledgers of Staffs.
o Maintaining Fixed Asset accounting and depreciation journals.
o Ensuring that information is accurately collated & entered into systems.
o Maintaining the cash transactions of the organization and prepare & checking the payment voucher.
o Calculating checking the VAT amount in the voucher with cash book.
o Checking GRN and stores issue vouchers.
o Preparation of Cash and Bank Summary and submit daily, weekly and monthly basis and writing cheques and maintain the payment authorized register.
o Managing petty cash and prepare & checking petty cash vouchers. Preparation of monthly petty cash expenditure analysis.
o Enter the purchasing invoices into RDA software.
o Carrying out manual & computer book keeping
o Carrying out external audit as per the standards of CASL
o Preparing Financial Statements as per the Accounting Standards
o Preparing of Income tax computation and Schedules
o Carrying out physical stocks verification
South Eastern University of Sri Lanka. Successfully complete Bachelor of Business Administration special in Accountancy degree. Verified by Ministry of Foreign Affairs Consular Affairs Division of Sri Lanka.
Institute of Certified Management Accountants of Sri Lanka(CMA) Currently following Managerial level. Verified by Ministry of Foreign Affairs Consular Affairs Division of Sri Lanka.
The Institute of Chartered Accountants of Sri Lanka(CA Sri Lanka) Successfully complete Executive level and Currently following Business Level. Verified by Embassy of the State of Qatar & Ministry of Foreign Affairs Consular Affairs Division of Sri Lanka.
Successfully complete AATSL (Association of Accounting Technicians of Sri Lanka), Verified by Embassy of the State of Qatar & Ministry of Foreign Affairs Consular Affairs Division of Sri Lanka.