Procurement Specialist
EFS
Total years of experience :12 years, 11 Months
• Managing all activities of Procurement including Sourcing all kind of Vendors, Negotation, Arranging all kind of Materials, Expediting, Managing Maintenance works, Contracts, AMC, PPM, Civil-Sub Contract works, Rentals, Logistics, Quantity Survey, Material control, Cost control etc.
• Handle all kind of Job time to time in accordance & compliance with Company Policies, COSHH regulations, HSEQ policies, federal standards etc. And ensuring governance & documentation requirements to meet the needs of EFS policies & standards.
• Fast track Sourcing & Arranging vendors/Service providers, All kind of materials within the lead time, Rental services, Manpower etc. for EFS and for Clients within the estimated time with Service assurance.
• Negotiate with Suppliers & Subcontractors For price, Payment Terms, lead time, Terms and conditions, Quality of work / material, price agreements, Insurance, time plans etc.
• Implementation of cost effective, Making long term relations & price agreement, Special Agreement for additional Annual discount for additional savings for the company and improvement of KPI’s
• Evaluating & Audit of inventory, control flow of inventory, implement and manage ordering techniques.
• Involving Different Stages of Project from Tender to Mobilization of Projects including selecttion and review of tender, Negotations, Sourcing, Planning, Cost Estimation, Material Management, Mobilization, Managing potential future material based on the fast moving items,
• Maintain KPI’s & monthly report to reduce the budgets & increase savings etc.
• Drives best practices in strategic procurement, Continous monitoring & analysis for improvement, maintaining & updating benchmarkings based on internal & external evaluations and reports to reduce cost.
• Verify Documents, Checking Budgets, approvals, Required standards, Procedures and involvement of creating PO, drafting procurement manuals, Maintain full records and tracker for all projects and purchases handles in a systematic format to ensure the process
• Assisting Finance to for cash flow, Approvals, Manage vendors for extending credit after due date, Budgeting issues, Manage the purchase under the budget value, arrange alternative options to meet the budget etc.
• Organize Technical and Commercial Proposals based on Procurement policies & Prepare Procurement plans.
• Handling Annual Maintenance Contracts ( AMC ) in a convient way for Operations & Clients
• Maintain up-to-date data base of preffered vendors category-wise, commercial risk log etc
• Ability to provide a high Quantity & standard of purchase response, Able to implement and process LPO’s with best negotiation and pro-actively resolve problems.
• Arrange Meeting with vendors, Clients & Operations to meet renewal of contract/Project requirements as per HSEQ, Other standards, manage project deadline and other requirments
• Conducting regular reaserch/ Analysis on market situations & Control material to ensure Operations support without dealy for material delivery and Finance support for Cost Control
• Evaluate Tendering documents and ensure costings with benchmarking prices as per company standards.
• Involve & Support Operations for Mobilization & Demobilization of projects & stores by inventory control.
• Maintain updated Huge Database of Suppliers with products, Subcontractors / Service providers etc. with key contacts and Bench marking price from credit & cash supplier, Market price & best negotiated prices
• Managing all activities of Procurement, Commercial and Logistic department
• Involving in different stages of project, including Estimation, Coordination, Tender submission, Kick-off meeting etc.
• Sorting BOQ from drawings & procurement of materials for the project execution
or tender Submission as per client requirement
• Responsible for preparing, presenting and explaining the cost estimations to sales managers, Co-ordinating with Sales team to ensure cost, material quality and requirements are met as per client requirement
• Preparing daily, weekly and monthly progress reports to managment & client .
• Assisting Project manager for the preparation of Cost Estimation, Technical documents, Iso documents Project pricing, reporting and tendering
• Handle Quotations in accordance with the our company pricing standards
• Skilled in preparing, estimating long & short-term project cost, excellent mathematical, logical & reasoning skills
• Comprehensive knowledge of standard estimation methodologies and practices
•Managing all activities of Procurement, Commercial and Logistic department
•Analysing and identifiying the Project/Tender, correct item in the customer RFQ and find the most suitable suppliers who are able to deliver high quality products at competitive pricing.
•Analyze all suppliers in order to Reviews contract requirements or Project requiement, special provisions, and terms and conditions.
•Negotiate with suppliers on lead-time, Cost, Quality, Delivery & Payment Terms, so as to obtain the maximum benefit for the company
•Review of specifications, drawings, structural material take-off for ordering, progress monitoring, coordination with planning, MTO/MCS and QA/QC.
•Preparation of bidders list (BL) and selecting potential suppliers from contractual vendors list.
•Obtain OSD (Over, Short & Damage) report and follow with supplier for corrective action
•Manage suppliers to meet objectives related to cost, delivery performance, schedule and quality
•Provide support during bidding and with any new business proposals for the top management & Project Team
•Review of specifications, drawings, structural material take-off for ordering, progress monitoring, coordination with planning, MTO/MCS and QA/QC.
•Prepare a proper project cost calculation / Cost Estimation based on the customers reuirement and the termes and conditions mentioned on the project/tender
•Expediting drawings and QC documents as per PO documents & Responsible for development and delivery of product demonstrations.
•Prior to ordering, to check all ex-stocks availability in central stores and sub stores.
•Conveying customer requirements to Product Management teams.
•Placing purchase orders for raw materials and making all communications with supplier/customers after getting instruction from sales/purchasing manager
•Coordinating with sales manager, Commercial & production team for delivery, commercial & technical submissions, material sample submission
•Keep track & monitor RFQ’s received from customer & registration, distribution of any Purchase or sales documentation
•Oversees all quotations/proposal submittals. Ensuring quotations/proposals are accurately and timely prepared and followed up
•Interacts with buyers, principal/suppliers, and company personnel in various departments, acting as a support liaison between the sales department and other company functions
•Respond quickly and efficiently to all in-coming Sales enquiries, by Telephone, fax, Email & Online
•Assisting as required in the resolution of customer complaints.
•Follow-up & call to buyers for the status of bid submission and to acquire purchase orders
•Respond to customer and supplier inquiries about order status, changes, or cancellations
•Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
•Preparation of commercial bid tabulation (CBT) after negotiations.Travelling to visit potential clients & Suppliers
•Establishing new and maintain existing relationships with customers & Suppliers
•Managing and interpreting customer requirements
•Preparing Prepare FPO, LPO, DO & Invoice and report work flow to head office
•Prepare & Submit Quotations & Tenders at proper time.
•Recording and maintaining client contact data
•Keeping good relation with all customers & vendors
•Discussing with the customers and the suppliers regarding the techno-commercial aspects of the offer with emphasis on the cost factors and savings for the company
•Performing technical and commercial analysis of the tenders before submitting to the customer
•Maintaining files, purchasing documents and other records according to ISO procedure and also assisting in the internal audit and other legal matter etc
• Facilitates general supervision & direction of the work .
• Executes strict conformity with the plans and specifications
• Deals the Material Purchase
• Conduct inspection on work and materials used for project
• Requires the quality of workmanship and the safety of the site.
• Report the daily work progress to the management
• Estimate cost & profits
• Helped to design & the Modification of Safety Centrifugal pump which cause
safety hazards due to oil leakage to the pumping water
• Achieved economic benefits to the company by modifying it within the company workshop instead of sending it to the manufacturer executes strict conformity with the specification.
• Checking of Safety pressure valves frequently
• Prepare daily test reports & work reports