Executive Secretary to Director
Al Ateek Real Estate
Total years of experience :24 years, 10 Months
• Prepare Daily Progress Reports (Manpower &Equipments at Site).
• Prepare Inspection Request for Architectural, Structural, Survey, Electrical, Mechanical, Interior, HVAC, Infrastructure, Landscape and others.
• Prepare Material Inspection Request for Architectural, Structural, Survey, Electrical, Mechanical, Interior, HVAC, Infrastructure, Landscape and others.
• Prepare Submittals (Technical Submittal (Raft, Column, Trials Mix, Retaining Wall and Shear Wall), Material Submittal (Compliance Statement and Sample Tag) and Shop Drawing Submittal).
• Prepare Transmittal (Document Submittal and Document Transmittal).
• Prepare Method Statement, Request for Information (R.F.I) and Site Instruction.
• Prepare Variation Order.
• Prepare Interim Payment Certificate for Main Package, Tension Pile, Enabling Works, Guniting Works and Additional Shoring Works).
• Prepare Site Observation Report for error work, Non Conformance Notice for nonconformity work and reply to it.
• Prepare Site Instruction and Confirmation of Verbal Information.
• Prepare Memo, Inter Office Memo, Circular, Personnel Memorandum, Business Letter and Agreement between Main Contractor and Sub Contractor, Employer and Employee Contract and Agency Business Contract.
• Prepare Daily Progress Reports (Manpower &Equipments at Site).
• Prepare Inspection Request for Architectural, Structural, Survey, Electrical, Mechanical, Interior, HVAC, Infrastructure, Landscape and others.
• Prepare Material Inspection Request for Architectural, Structural, Survey, Electrical, Mechanical, Interior, HVAC, Infrastructure, Landscape and others.
• Prepare Submittals (Technical Submittal (Raft, Column, Trials Mix, Retaining Wall and Shear Wall), Material Submittal (Compliance Statement and Sample Tag) and Shop Drawing Submittal).
• Prepare Transmittal (Document Submittal and Document Transmittal).
• Prepare Method Statement, Request for Information (R.F.I) and Site Instruction.
• Prepare Variation Order.
• Prepare Interim Payment Certificate for Main Package, Tension Pile, Enabling Works, Guniting Works and Additional Shoring Works).
• Prepare Site Observation Report for error work, Non Conformance Notice for nonconformity work and reply to it.
• Prepare Site Instruction and Confirmation of Verbal Information.
• Prepare Memo, Inter Office Memo, Circular, Personnel Memorandum, Business Letter and Agreement between Main Contractor and Sub Contractor, Employer and Employee Contract and Agency Business Contract.
M/ s Liver Pool Trading L.L.C, P.O.Box#23093, Sharjah, U.A.E
Executive Secretary to Managing Director
Vostok Trading LLC-Head Office, Office # 304, 3rd Floor, Al Tawhidi Building, Khalid Bin Al WaleedRoad (Bank Street), Next to Atrium Centre, Al Mankhool, Dubai. U.A.E
The core business activities creating projects & implementing solutions related to Information Technology, Security Surveillance, Telephony, Trading, Distribution, Retailing of hardware products and providing hardware & software and Access Control Systems related services.
TEL.#: +971 4 2859041, REFEREE: MR. THARICK HASAN, OPERATIONS MANAGER
• Prepare Daily Progress Reports (Manpower &Equipments at Site).
• Prepare Inspection Request for Architectural, Structural, Survey, Electrical, Mechanical, Interior, HVAC, Infrastructure, Landscape and others.
• Prepare Material Inspection Request for Architectural, Structural, Survey, Electrical, Mechanical, Interior, HVAC, Infrastructure, Landscape and others.
• Prepare Submittals (Technical Submittal (Raft, Column, Trials Mix, Retaining Wall and Shear Wall), Material Submittal (Compliance Statement and Sample Tag) and Shop Drawing Submittal).
• Prepare Transmittal (Document Submittal and Document Transmittal).
• Prepare Method Statement, Request for Information (R.F.I) and Site Instruction.
• Prepare Variation Order.
• Prepare Interim Payment Certificate for Main Package, Tension Pile, Enabling Works, Guniting Works and Additional Shoring Works).
• Prepare Site Observation Report for error work, Non Conformance Notice for nonconformity work and reply to it.
• Prepare Site Instruction and Confirmation of Verbal Information.
• Prepare Memo, Inter Office Memo, Circular, Personnel Memorandum, Business Letter and Agreement between Main Contractor and Sub Contractor, Employer and Employee Contract and Agency Business Contract.
• Letter for Safety Induction & undertaking: Prepare request letter to safety department to conduct safety induction to new employees whoever working at site by attach each person’s copies of passport, emirates id, group insurance and company trade license.
• Letter log: for letter in and out: Prepare a log for letter which comes in from consultant, contractor and supplier vice versa.
• Material Submittal: Prepare and receive approval from consultant prior to use any material at site. The details of material submittals are Core for fire rated door, Pergola, Balustrade, door handle, mirror, mahagony finish maple wood for Skirting, Handrail, Tread - Traditional, Modern and Contemporary Villas.
• Material Submittal Log: Prepare a log for material submittal which were submitted into consultant for it’s approval follow up.
• Material Inspection Request: Prepare and receive approval from consultant once Joinery, Wooden Handrail, Skirting, Staircase Tread, Balustrade, Wooden door, Wooden door - Fire rated door, Pergola materials were arrived at site.
• Material Tracker: (Material Inspection request Log): Update the status of material arrival as per the location of villa such as
(1) Ground Floor : (1a) Entrance Foyer - Floor, (1b) Powder Room - Wall & Floor, (1c) Staircase - Floor, (1d) Guest Room - Floor, (1e) Guest Bed room ensuite - Wall & Floor, (1f) Formal Lounge and Dining - Wall & Floor, (1g) Kitchen and Utility - Floor, (1h) Maid room - Floor, (1i) Maid Bath room - Wall & Floor, (ij) Electrical room - Floor
First Floor: (2a) Corridor - Floor, (2b) Master Bed room - Floor, (2c) Master Bed room ensuite - Wall & Floor, (2d) Bed room 2 - Floor, (2e) Bed room 2 ensuite - Wall & Floor, (2f) Bed room 3 - Floor, (2g) Bed room 3 ensuite - Wall & Floor, (2h) Bed room 4 - Floor, (2i) Bed room 4 ensuite - Wall & Floor, (2j) Study room - Floor.
• Inspection Request for ID: Prepare and receive approval from consultant once the floor and wall works in villa has been completed (Existing work / After Completion of work) such as Inspection of existing ceiling paint works, wall paint works, installed joinery works, installed stair tread, floor condition floor screed, wooden parquet surface preparation, Marble dry lay, internal wall paint, ceiling paint etc.,
• Inspection Request for AR (Architectural): Prepare and receive approval from consultant once the floor and wall works in villa has been completed (Existing work / After Completion of work) such as Inspection of floor screed, false ceiling - grid works, existing condition of incomplete stone cladding etc.
• Final Finishes Inspection Request ID & AR: Prepare and receive approval from consultant regarding the following work has completed. The details are:
A. Aluminum door, windows, & accessories - Dry & wet area - internal & external
B. Aluminum balustrade - Balconies - All - External
C. Timber pergola - Balconies - External
D. External Ceiling Paint - Roofs - All - External
E. GRP Ceiling Brackets - Elevations - walls - External
F. External stone cladding - Elevations - walls - External
G. ACP Cladding - Circular column - Elevations - walls - External
H. Wall Painting including Fascia - Elevations - walls - External
I. Weather board cladding with paint - Elevations - walls - External
K. Garage door - Garage entrance - External
L. Garage wall paint - Garage - internal
M. Garage Ceiling Paint - Garage - internal
N. Epoxy - Flooring & Skirting - Garage - External
O. Roof clay tiles with aluminum flashing - Roof - External
P. Water proofing system - Roof - External
Q. Access hatch - Upper Roof - External
R. Timber doors - Dry & wet - all - Internal
1.1b. Inspection Checklist
a. Aluminium door & Window
b. Aluminium Balustrade
c.Timber pergola
d. External Ceiling Inspection
e. GRP Ceiling Brackets
f. Stone Cladding
g. ACP Cladding
h. Wall paint inspection
i. Weather board installation
j. Garage door installation
l. Roof water proofing
• Inspection Tracker: (Inspection Request Log): Update the status of Inspection as per the location of villa such as
• ID: (IR-ID#, REV., ITEM, DESCRIPTION (MARBLE LAY), VILL# (15), PHASE (01), PACKAGE (04), TYPE (AOTC-15), LEVEL (GF/FF), LOCATION (INTERNAL / EXTERNAL), DISCIPLINE (ID), CONSULTANT RECEIVING DATE, INSPECTION DUE DATE, TARGET RETURN DATE, CONTRACTOR RECEIVING DATE, RETURN STATUS (B), RESPONSE LAPSE TIME (1 DAY), STATUS OVERDUE (CLOSED / DELAYED), REMARKS
• AR: (IR-AR#, REV., ITEM, DESCRIPTION (EXISTING CONDITION FLOOR SCREED), VILL# (76), PHASE (01), PACKAGE (04), TYPE (HOCC-76), LEVEL (GF/FF), LOCATION (INTERNAL / EXTERNAL), DISCIPLINE (AR), CONSULTANT RECEIVING DATE, INSPECTION DUE DATE, TARGET RETURN DATE, CONTRACTOR RECEIVING DATE, RETURN STATUS (A), RESPONSE LAPSE TIME (3 DAYS), STATUS OVERDUE (CLOSED / DELAYED), REMARKS
• MOCK UP: (IR-ID-MO#, REV., ITEM, DESCRIPTION (STAIRCASE TREAD HANDRAIL), VILL# (07), PHASE (07), PACKAGE (04), TYPE (AMTC), LEVEL (GF/FF), LOCATION (INTERNAL / EXTERNAL), DISCIPLINE (ID/AR), CONSULTANT RECEIVING DATE, INSPECTION DUE DATE, TARGET RETURN DATE, CONTRACTOR RECEIVING DATE, RETURN STATUS (B-), RESPONSE LAPSE TIME (1 DAY), STATUS OVERDUE (CLOSED / DELAYED), REMARKS
• FINISHING: (IR-ID-FIN#, REV., ITEM, DESCRIPTION (CEILING INTERNAL PAINT), VILL# (31), PHASE (01), PACKAGE (03), TYPE (BMMC), LEVEL (GF/FF), LOCATION (INTERNAL / EXTERNAL), DISCIPLINE (ID/AR), CONSULTANT RECEIVING DATE, INSPECTION DUE DATE, TARGET RETURN DATE, CONTRACTOR RECEIVING DATE, RETURN STATUS (C), RESPONSE LAPSE TIME (1 DAY), STATUS OVERDUE (CLOSED / DELAYED), REMARKS
• SNAGGING & DE-SNAGGING: (IR-ID-DSNG#, REV., ITEM, DESCRIPTION (INTERIOR DE-SNAGGING), VILL# (14), PHASE (01), PACKAGE (04), TYPE (AOTC-15), LEVEL (GF/FF), LOCATION (INTERNAL / EXTERNAL), DISCIPLINE (ID/AR), CONSULTANT RECEIVING DATE, INSPECTION DUE DATE, TARGET RETURN DATE, CONTRACTOR RECEIVING DATE, RETURN STATUS (B), RESPONSE LAPSE TIME (31 DAY), STATUS OVERDUE (OVERDUE), REMARKS
• M.E.P Clearance: Prepare Ceiling Closeout for wet and dry area and Drywall for wet and dry area.
• Warranty Certificate: Prepare warranty certificate for joinery items and paint based on villa work completion.
• Villa Completion Certificate: Prepare villa completion certificate once all villa work had completed.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Self-driven, results-oriented with a positive outlook, and a clear focus on high quality and business profit.
• Well-presented and businesslike, sufficiently mobile and flexible.
• Mature, credible, and comfortable in dealing with senior big company executives.
• Able to communicate and motivate via written media with presentations skills.
• Ability to develop, plan, and implement short- and long-range goals.
• Excellent face-to-face and telephone communicator.
• Ability to communicate effectively, both orally and in writing.
• Keen for new experience, responsibility and accountability.
• Able to get on with others and be a team-player.
• Well organized, communicative and dedicated.
• Ability to coordinate and organize meetings.
• Ability to analyze and solve problems.
• Trustworthy and honest with daily activities,
• Professional attitude and communications at all times with all business personnel.
• Proven working knowledge and experience in MS Office Applications such as MS word, MS excel, MS PowerPoint; Internet and email.
• Excellent knowledge of office procedures, protocols, organization and filing systems and a variety of PC and/or word processing systems;
• Superlative secretarial skills preferably in a large corporate;
• Demonstrated typing proficiency of at least 60 words-per-minute with accuracy
• Able to adapt quickly, handle multiple tasks, and prioritize;
• Proactive and attention to detail;
• Ability to work under pressure to meet deadlines
• Ability to handle confidential and sensitive materials
20 Years in GCC Countries and India)
REFEREE: MR. GURNAM SINGH, SITE PROJECT DIRECTOR
June 15, 2015 - June 14, 2017
(02 Years)
M/ s Al Wasl Engineering Works, P.O.Box# 55069, 504, Sapphire Tower, Port Saeed, Deira, Dubai U.A.E
Executive Secretary to General Manager
Experience in Dubai Trade - Mirsal 2 Program for customs traders. FZ companies and clearing agents in order to clear their air / sea cargo
M/ s Al Wasl Engineering Works supplier of full range of Exhaust & Ventilation fans, Emergency luminaries, full range of quality electrical light-fittings and electrical accessories.
Real Eastate such as arrange tenancy contract between tenant and landlord, Co-ordinate with Tenant for Labour Accommodation (70 Rooms) in regard to tenancy contract registration, rooms facilities, resolve the dispute, renewal of tenancy contract and cancellation of tenancy contract.
DUTIES AND RESPONSIBILITIES: - Main Duties include:
•Personal Assistant to G.M or M.D / Executive Secretary / Document Controller
•Able to organise and manage the teams, support the team, draft letters, organise travel arrangements and get involved with projects.
•Able to help other departments as and when required.
•Manage complex travel itineraries of the GM including flights, hotels, visas and transport, effective calendar management including regular regional conference calls and events, business expenses, coordinate regional meetings and events and assisting visitor to the region, occasional project management and front office management.
•Arrange meetings and events, proofreading and typing, diary management and updating corporate calendars.
•Do presentations for meetings as well as provide general secretarial and administrative support.
•Set up accommodation and entertainment arrangement for visitors.
•Prepare and maintain the GMs expense report and calendar.
•Set up and Coordinate meetings and Conferences Create, transcribe and distribute meeting agendas and minutes.
•Answer telephones, meet and greet clients and visitors, maintain hard copy and electronic filing system.
•Knowledge of Ms Office & telephone protocol, verbal and written communication skills, typing speed:60 wpm, excellent organizational skills, and discretion with confidential information.
•Prepare Daily Progress Reports (Manpower &Equipments at Site).
•Prepare Inspection Request for Architectural, Structural, Survey, Electrical, Mechanical, Interior, HVAC, Infrastructure, Landscape and others.
•Prepare Material Inspection Request for Architectural, Structural, Survey, Electrical, Mechanical, Interior, HVAC, Infrastructure, Landscape and others.
•Prepare Submittals (Technical Submittal (Raft, Column, Trials Mix, Retaining Wall and Shear Wall), Material Submittal (Compliance Statement and Sample Tag) and Shop Drawing Submittal).
•Prepare Transmittal (Document Submittal and Document Transmittal).
•Prepare Method Statement, Request for Information (R.F.I) and Site Instruction.
•Prepare Variation Order.
•Prepare Interim Payment Certificate for Main Package, Tension Pile, Enabling Works, Guniting Works and Additional Shoring Works).
•Looking after the matters relating to board meetings.
•Carrying out general administration of the organisation.
•Personnel Management like recruitment, promotions, transfers, training and human resource development etc.,
•To oversee the industrial relations and labour welfare.
•Maintenance of all records related to establishment matters, including duty roasters.
•To assist the chairman in his day-to-day office functions including attending of telephone calls and other secretarial functions.
•Handle important and routine tasks including secret and confidential correspondence of the chairman and passing the same to respective departments.
•Attending visitors calling on chairman, arrange for meeting taken by him and collect materials for chairman’s meeting with other agencies.
•Take care of the tour programme of chairman.
•Prepare Site Observation Report for error work, Non Conformance Notice for nonconformity work and reply to it.
•Prepare Site Instruction and Confirmation of Verbal Information.
•Prepare Memo, Inter Office Memo, Circular, Personnel Memorandum, Business Letter and Agreement between Main Contractor and Sub Contractor, Employer and Employee Contract and Agency Business Contract.
•Co-ordinate with other department as per chairman or managing partner or managing director instruction.
•Maintain and monitor all documents of the project to ensure strict adherence to the company’s ISO procedures;
•Ensure all incoming documents are stamped received and correct party receives a copy;
•Register all details of the documents (outgoing and incoming) in the log book;
•Process documents received from client, consultant, sub-contractors and other parties.
•Prepare report regularly on summary of all incoming and out-going documents;
•Maintain project filing system in accordance with the company’s project quality plan;
•Maintain contract drawings database, submittals database and correspondence database (incoming and outgoing);
•Maintain archives for tender drawing, contract drawing, specifications and other project documents;
•Ensure all technical data and revisions are distributed via transmittals;
•Maintain updated record on all controlled and uncontrolled documents;
•Prepare correspondence on submission of documents; technical, commercial or registrations;
•Maintain the Opportunity Pursuit Summary related to Marina projects;
•Liaise with Client/ Consultant where required;
•Review and comment on Contractual elements of the project where required.
Interior Company
•Letter for Safety Induction & undertaking:
Prepare request letter to safety department to conduct safety induction to new employees whoever working at site by attach each person’s copies of passport, emirates id, group insurance and company trade license.
•Letter log for letter in and out: Prepare a log for letter which comes in from consultant, contractor and supplier vice versa.
•Material Submittal: Prepare and receive approval from consultant prior to use any material at site. The details of material submittals are Core for fire rated door, Pergola, Balustrade, door handle, mirror, mahagony finish maple wood for Skirting, Handrail, Tread - Traditional, Modern and Contemporary Villas.
•Material Submittal Log: Prepare a log for material submittal which were submitted into consultant for it’s approval follow up.
•Material Inspection Request: Prepare and receive approval from consultant once Joinery, Wooden Handrail, Skirting, Staircase Tread, Balustrade, Wooden door, Wooden door - Fire rated door, Pergola materials were arrived at site.
•Material Tracker (Material Rnspection request Log): Update the status of material arrival as per the location of villa such as
MASTER OF BUSINESS ADMINISTRATION
Ms Office 2013, Knowledge of Tally / E.R.P Saudi Light Vehicle Driving License Indian Motor Cycle & Light Motor Vehicle Driving License United Arab Emirates Light Vehicle Driving License - Automatic DOI 19.01.1436H = 12.11.2014G DOE 19.01.1438H = 20.10.2016G DOI 29.07.1437H = 06.05.2016G DOE 01.09.1440H = 06.05.2019G DOI 28.10.1441H = 14.06.2021G DOE 26.02.1443H = 04.10.2021G
Bachelor of Business Administration