Sr. Ships Agency Coordinator
BARWIL AGENCIES LTD.
مجموع سنوات الخبرة :22 years, 0 أشهر
• Assist in the Management of vessel’s operational/documentation matters in the Port
of Dammam as well as coordination of inter-operational activities in Dammam.
• Follow up, assist on vessel’s operational and documentation requirements to ensure smooth job executions/operations as well as timely updates on vessel’s status/progress to Senior Manager Shipping-Operations and parties of concern.
• Liaise closely with Dammam Port Office staff and / Dammam Port Management for vessel nomination, berthing prospects/status and other relevant requisites/information deemed necessary for relay/forwarding to vessel, principals/charterers/owners for their appropriate record, reference and further instructions, vis-a vis.
• Monitoring and coordination of cargo import/export documentation requirements and related activities for relay/forwarding to all concerned parties to the extent that where applicable and authorized.
Worked as an Office Secretary in Cunningham Lindsey, Middle East E.C. International Loss Adjusters and Surveyors. Al-Khobar, K.S.A. from Feb 12th to 28th March, 2005.
Attending telephone and transferring to the related destination.
Responsible for the preparation of internal memos and departmental correspondences.
Prepare the financial records of the company(General expenses, Petty cash, Bank account status).
Handle e-mail communications.
Responsible for the prepartion of all necessary documents of the employees during the vacation (Ticket booking, Exit-reentry etc.)
Filing all Office correspondences and keeping confidential records in safe custody.
Responsible for the verification of timesheets and expense vouchers of the employees.
Responsible for the preparation of the pay roll of the company employees and locally hired employees.
Respnsible for the verification of the timesheets received from various sites and prepare the timesheets for the subcontractors as per the contract.
Handling the invoices at the end of the month.
Receive all purchase invoices and enter the details of the items in the company database.
Responsible for the preparation of purchase vouchers.
Responsible for the preparation of inventory sheets.
Responsible for the preparation fo organization chart of the company.
Verifying the sales invoices and sales return invoices presented by the sales executives.
Manage and organize the minutes of the meeting of the Office beareres.
Responsible for preparing the monthly/weekly reports to the Manager.
Prepare the sales orders as per the sales request produced by the sales representatives.
Drafting and typing the various letters/memos/faxes for internal and external customers.
Carrying out the administrative duties to assure co-ordination and timely processing of departmental work flow, such as routing of work in progress for action, processing of confidential records, follow up of personal matters etc.
Responsible for preparing the payroll of the company employees at the end of the month.
Receiving the fax messages, review, submit to Manager and take the action if required as per the instruction of the Manager.