HR Executive
Baguette Catering Services & Restaurants LLC
Total years of experience :13 years, 4 Months
• Manage day-to-day administrative tasks, such as answering phone calls, responding to emails, and handling correspondence.
• Maintain office supplies inventory and ensure proper stock levels.
• Coordinate travel arrangements and accommodations for staff as needed.
• Assist in organizing company events, meetings, and conferences.
• Oversee facility management, including office maintenance, repairs, and security.
• Prepare and maintain reports, documents, and presentations as required.
• Handle any other administrative duties as assigned by management.
• Coordinate the recruitment process, including job postings, screening resumes, scheduling interviews, and conducting reference checks.
• Prepare visa documents and liaise with the PRO (Public Relations Officer) to facilitate the processing of medical, Emirates ID, and Tawjeeh requirements for staff members.
• Processing employee’s resignations, terminations & clearance
• Processing leave applications and duty resumptions
• Preparing and processing the leave settlements and gratuity of the employees
• Manage employee records and databases, ensuring accuracy and confidentiality.
• Coordinate training and development programs for employees.
• Administer employee benefits and leave programs.
• Handle employee grievances and disciplinary matters in accordance with company policies and regulations.
• Stay updated on labor laws and regulations to ensure compliance in all HR practices.
• Serve as a liaison between management, employees, and external parties on HR and administrative matters.
• Collaborate with department heads to identify staffing needs and provide support in workforce planning.
• Ensure effective communication of HR policies, procedures, and updates to all staff members.
• Work closely with payroll and finance departments to ensure accurate and timely processing of payroll and benefits.
• Support HR initiatives aimed at enhancing employee engagement, satisfaction, and retention.
• Verifying attendance from different locations to ensure accuracy and compliance.
• Collaborating with the HR Manager and Finance department to ensure timely and accurate processing of salaries, facilitating smooth payroll operations.
• Processing offer letters for newly hired employees, ensuring timely and accurate documentation.
• Arranging visa documents for new staff and coordinating the renewal of visas for existing staff members.
• Preparing letters and certificates for employees as per their requests and management approval.
• Addressing inquiries about employees, providing timely and accurate information as needed.
• Processing leave applications, resignations, and terminations in accordance with company policies and procedures.
• Calculating and preparing leave settlements and gratuity payments as per UAE labor law requirements.
• Drafting warning letters for employees who violate company policies or regulations, in coordination with management.
• Updating employees' records and documents in the HR system to ensure accuracy and completeness.
• Arranging gate passes for employees as per the site requirements of different clients, ensuring smooth operations.
• Preparing monthly salaries according to the timesheets from different locations
• Verify if the timesheets of all the locations are correct
• Calculating Overtime
• Transfer Salaries through WPS, Non WPS & Bulk Transfers
• Calculating annual leave settlements & gratuity of the staff
• Preparing invoice summaries of Sub contractors’ staff as per their timesheets provided by locations
• Verifying and managing employee’s ledgers and deductions of Emirates ID payments, Change status and personal loans from the company.
• Preparing daily and monthly reports
• Preparing monthly Invoices for the customers
• Preparing monthly vendor payments as per their credit duration
• Handling customers advance
• Preparing loan and interest instalments schedules
• Online verification of credit cards payments
• Deposit daily cash sales in the company bank accounts
• Solving bank queries and communicating with bank on behalf of company.
• Bank reconciliation
• Controlling/Recording all the Petty Cash of the Organization
• Reconciling customers, Suppliers, and employee ledgers
• Allocation of cost to the outlets
• Assisting and review payroll assistants in preparation of monthly salaries
• Generating Daily & Monthly Customer Invoice
• Daily verification of Cash & Credit card reports as per system
• Follow up & verification of Customer Balances
• Handling Customer Advance via Cheque & Cash
• Daily Deposit Cash & Cheques received from customers & outlets in bank
• Enter Vendor Invoice
• Preparation of monthly supplier payments as per credit duration and their account reconciliation
• Disbursement of petty cash on weekly basis & posting in the system as well
• Prepare Monthly Bank Reconciliation for all banks & generating report for management.
• Online verification of credit card transactions
• Preparing & Clearing Post Date Cheques.
• Solving bank queries and communicating with bank on behalf of company
• Preparing & Posting Payroll & other inters for Deductions
• Preparing offer letters & contracts for new employees
• Coordinating with PRO for new visa, renewal of expired visas & cancellation process
• Calculation for End of Service & Leave Salary under UAE Federal Labor Law.
Human Resource Management Financial Accounting Managerial Accounting Financial Statement Analysis Corporate Finance International Financial Management Financial Management