HR Generalist
exsab investment
Total years of experience :30 years, 5 Months
1) Ensures that the company policies are followed and implemented.
2) Updates HRIS System (previous system, Hits and current, MenaItech).
3) Adding new employees to the System (MenaItech).
4) Responds to the employees request thru HRIS System (MenaME).
5) Generates report from HRIS system (MenaItech) and submit to the HR Manager.
6) Processes monthly salary thru HRIS System (Hits and MenaItech)
7) Processes Vacation Settlement thru HRIS System (MenaItech).
8) Processes Final Settlement (EOSB) of resigning/terminated employees.
9) Controls ticket entitlement of the employees and its eligible dependents.
10) Edits company policies as required.
11) Controls Medical Insurance for the employees and its eligible dependents; request new addition, deletion, change class and etc. thru the Website of Bupa.
12) Participates in preparing Job Descriptions for each position.
13) Providing administrative support to the HR Department.
14) Ensures that applicants submit all required documents before forwarding it the HR Manager for approval.
1. Providing administrative support to the Administration Department.
2. Maintain & monitor all the employee information in HRIS and ensure its accuracy.
3. Manages all employees leave and ensure applied, taken, cancelled leave is processed as per the HR Policy & Procedure.
4. Ensures that company policies are strictly followed and implemented
4. Ensures all employees’ ESB documentation is prepared and finalized as per HR Policy and Procedure.
5. Ensure attendance reports are received on or before cut-off date and prepare monthly report to the Office & Administration Manager highlighting punctuality and Tardiness issues.
6. Ensure that all new staff personal / employment information is entered into the HRIS within 24 hours of joining.
7. Ensure the integrity of the HRIS to enable all leaving staff to be paid as per ESB (Leave, Salary and other entitlements if any) in accordance with the Saudi Labor Law, and to provide Finance with the final Settlement Report.
8. Handling employment contracts (new contract, renewal, update and termination)
9. Monitors expiration of employees’ residence permit (Iqama)
10.. Updates employee Medical Insurance and its dependents thru BUPA’s Website (add new employee or update existing members and delete inactive staff).
11. Make travel arrangement of the company’s executives.
12. Screening and attending incoming telephone calls
13. Prepares and submits analysis (percentage) of staff by Nationality.
14. Conducting preliminary interview for the new applicants and scrutinize documents including Iqama’s Status, Passport and Certificates. Schedule chosen applicants for final interview
15. Observing and applying strict level of confidentiality and discretion to all matters related to the performance of the role.
16. Responsible for all English Business Correspondence
1. Provides complete administrative support to the area (Jeddah, Makkah and Tafi).
2. Responsible for all business correspondence.
3. Responsible for preparations of Sales Report.
3. Responsible for all Secretarial Job for Jeddah, Makkah and Taif Branches.
4. Handle and manage the office of the Area Manager.
5. Maintained office supplies and maintenance including office equipments.
6. Support all Salesmen in coordinating with Supermarkets and other Customers.
7. Prepare contracts between company and the customers.
8. Facilitate Management Meetings and Meetings between Management and Customers.
9. Writing minutes of the meeting.
10. Make travel arrangements, including ticketing, trasnportation and accommodation, in a cost effective way.
11. Screening Phone calls and Visitors.
12. Read and routs all fascimiles, mails and emails.
13. Maintained Filing System of the Branches (Jeddah, Makkah and Taif).
14. Receiving visitors of the Area Manager.
15. Observe and apply strict level of confidentiality and discretion to all matters related to the performance of role.
Executive Secretary to the Regional Manager of Eisai Co., Ltd.
1. Responsible for all business correspondence.
2. Responsible for the preparation of Monthly & Yearly Sales.
3. Help the Regional Manager for the preparation of Business Plan
of Eisai Co., Ltd.
4. Facilitate staff meeting.
5. Prepare registration files to be submitted to Saudi MOH.
6. Office Administrator.
7. Up date Medical Representatives for their appointment with the
Hospitals or Polyclinics.
1. Prepares monthly Payroll (Kingdom wide)
2. Monitors employee advances.
3. Prepares Vacation Settlement.
4. Prepares ESB
5. Update payroll system
6. Enters monthly payroll to General Ledger.
1. Responsible for all accounting transactions.
2. Responsible for all business correspondence.
3. Office administrator.
4. Facilitating staff meeting.
5. Promoting our products to the markets.
6. Dealing with the customers.
1. Responsible for all accounts payable accounts.
2. Responsible for the bank reconciliation.
3. Conduct monthly and year invetory.
4. Help the Chief Accountant for the preparation of FS.
5. Served as Acting Chief Accountant in one of our project.
(Ministry of Defense and Aviation - Armed forces officers club)
6. Prepared budget of the club and present it to the Operations Manager.
Distance Learning in English Grammar and Business Organization. BTC is a London Based University.
4 years degree + 1 year comprehensive review in CPA Review School.
Typing Speed and Basic Computer Course.
4 Years Secondary Course
Reading and Memorizing Qur'an, Jurisprudence, Hadith, and story of the prophets and Tawhid.