Marwa hamed Abduallah

•Receiving Purchase orders from business units.
• Create bookings for all purchase orders in SAP system & CW1 showing all details in purchase orders
• Ensure Competitive Freight rates from shipping lines / Freight forwarders
• Send shipping instructions to suppliers according to delivery date for Purchase order
• Follow up all shipments on Daily basis.
• Follow up with supplier for booking number & receiving shipping orders from shipping line.
• Follow up with the supplier for loading of containers & Check ETD of the shipment.
• Update CW1 with all required details (Shipping line - Rates - Booking Number -ETD)
• Follow up with shipping Line / Freight forwarder for any issues that supplier may face.
• Follow up with the supplier for receiving B/L from shipping line.
• Coordinate with documentation and clearance Team for the shipment clearance

Import Air Freight:

• Follow up the shipments with agent regarding the updated rates &the pickup of the cargo (EXW - FOB).
• Receiving pre alert from our agent (MAWB, HAWB & Commercial Documents).
• Check the commercial documents of shipment (invoice, Certificate of origin, packing List) & All Details should be matched with MAWB & HAWB (No of packages, Gross weight, Cargo description, consignee name & all other details).
• Carefully check instructions of MAWB & HAWB.
• Follow up agent invoice.
• Track online ETD & ETA of the shipments & send company representative to collect Delivery order from the airport.
• Prepare cargo arrival notices & send it to the customers.
• Prepare all needed documents if the shipment for clearance (Import License, commercial license, Etimatad tawqie, Civil ID, and Proof of Address).
• Prepare cheque request for customs duties.
• Follow up the clearing agent regarding the custom declaration and custom inspection.
• Follow up the delivery of the cargo.
• Receiving POD (Proof of Delivery).
• Closing the shipment file with all official receipts and calculate cost & profit.


Export Air Freight:

• Update export rates from airlines agents.
• Prepare XO (Export order) & send to the airline agent.
• Review MAWB instructions & all details should be matched with commercial documents.
• Prepare HAWB if it is needed.
• Prepare check list & all needed documents for clearance.
• Follow up clearing agent regarding custom declaration.
• Track shipment online & check ETD & ETA .
• Closing the shipment file with all official receipts.

Import Sea Freight:

• Follow up shipment (FCL / LCL) with agent regarding updated rates & pickup of the cargo (EXW - FOB)
• Receiving pre alert from agent & check all Shipment documents (MB/L, HB/L & commercial documents).
• Carefully check instructions of MB/L & HB/L.
• Follow agent invoice.
• Follow up with shipping lines for vessel status and delivery order readiness.
• Prepare consignee amendment & send it to shipping lines.
• Prepare Cheque Request for the shipping Lines to collect deliver order.
• Prepare cargo arrival notices & send it to the customers.
• Check HB/L status before release delivery order to customer if it is original or express or letter of credit.
• prepare all needed documents if the shipment for clearance (import License, commercial license, Etimatad tawqie, Civil ID, Driver Letter, and Proof of Address).
• Prepare Cheque request for customs duties.
• Follow up the clearing agent regarding custom declaration & custom inspection
• Follow up the delivery of cargo & POD.
• Closing the shipment file with all official receipt & calculate cost & profit.
• Prepare weekly report for new shipments & Delivered shipment (Air / Sea).


Export Sea Freight:

• Update export rates from shipping lines
• Fill the EO (Export order format) .
• Review EO details & send company representative to collect EO & Empty Container release, Full container notice & seal number from shipping line.
• Follow up the load of empty container from the port.
• Follow up cargo loading to the container.
• Follow up the delivery of full container to the port.
• Prepare all needed documents for clearance.
• Follow up clearing agent regarding custom declaration.
• Fill MB/L instructions format & VGM format (Verified Gross Mass).
• Review the Final MB/L it should be matched with commercial documents.
• Tracking ETD & ETA of the shipment.
Closing the shipment file with all official receipts.

Accounts payable:

•Registration of all invoices received from suppliers.
• Follow up unacknowledged supplier's invoices.
• Issuing CHQs to suppliers.
• Daily booking all payments to suppliers on Acon New System.
• Follow up all unacknowledged invoices.
• Booking all expenses submitted by company departments on job files.
• Monthly make reconciliation to the payments on Acon New System.
• Monthly make files for all booking payments.


Accounts Receivables:

• Follow up Customer's payments (Accounts Receivables) by sending mail with statement of account or follow up by phone.
• Daily booking all customers payments (Cash, CHQs, Bank Transfer) on Acon New System.
• Prepare Daily Report for all customers' payments.
• Monthly make files for all booking customers payments

• Work as customer service “nomination team” - Import/Export FCL, and LCL Consolidation / NVOCC.
• Receiving shipments details (LCL / FCL) by mail from customers' & Quick reply with best rate,
• Sending customer's shipments details to agents t& get rates (Ex-work - FOB -Door to door ) import shipments
• Follow up all shipping lines to update containers rates (Refrigerated or Dry) for needed destinations (import / export)
• Follow up customers' confirmation.

Work as customer service “nomination team” - Import/Export FCL, and LCL Consolidation / NVOCC.
• Receiving shipments details (LCL / FCL) by mail from customers' & Quick reply with best rate,
• Sending customer's shipments details to agents t& get rates (Ex-work - FOB -Door to door ) import shipments
• Follow up all shipping lines to update containers rates (Refrigerated or Dry) for needed destinations (import / export)
• Follow up customers' confirmation.

Work as a customer service
• Receiving inquiries from customers, Prepare quotation with best freight rate & clearance,
• Follow up all shipping lines to update containers rates (Refrigerated or Dry) for needed destinations.
• Follow up customers' confirmation.