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Abdullah Alwadani, Administrative Manager

Abdullah Alwadani

Administrative Manager·HIPIT

Saudi Arabia

Master's degree, MBA

Work experience

Total years of experience: 13 years, 1 months

Administrative Manager

January 2023 - Present

HIPIT

Jeddah, Saudi Arabia

January 2023 - Present

Executive Profile

Role Summary:
The Administrative Manager at the institute oversees all operations, activities, and initiatives of the administrative department, ensuring effective planning, execution, and monitoring of objectives. This role involves preparing, reviewing, and developing policies and procedures for the administrative division, as well as advancing shared administrative services management.

Responsibilities and Duties:

1. Prepare, review, and develop the administrative department's manual, policies, and procedures, and contribute to reviewing the policies and procedures of other departments.

2. Oversee the management of the following administrative departments:
 Human Resources
 Support Services
 Information Technology
 Accounting
 Trainee Affairs

3. Plan, supervise, monitor, and approve (as per authority) all HR activities and operations, including:
 Recruitment
 Employee training and development
 HR operations
 Government relations
 Employee performance management
 Departmental performance management



4. Participate in the preparation and review of performance and achievement reports for departments in coordination with other organizational units, providing recommendations to enhance processes and ensure continuous improvement.

5. Ensure compliance with institute policies, updates to internal regulations, and promote effective internal communication.

6. Ensure a positive work environment aligned with institute policies and compliance with Ministry of Labor regulations and all related administrative management requirements.
7. Guarantee the implementation of administrative governance, occupational health and safety standards, and business continuity within technological frameworks.

8. Provide necessary support to the direct supervisor and undertake any additional tasks related to the role as assigned.

Qualifications and Professional Experience:

Bachelor’s degree in Computer Science with over 10 years of experience.
studying a Master’s degree in Business Administration (MBA).
Certified in specialized professional training courses.


Skills:

Comprehensive support for senior management, including reporting to the board of directors and tracking achievements.
Strong knowledge of administrative operations, labor laws, and their updates, as well as executive regulations.
Advanced computer skills with expertise in Microsoft Office and ERP systems.
Organizational flexibility, positive attitude, strategic thinking, planning, analytical skills, and emotional intelligence.
Leadership and team management abilities.
Proficient in managing employees from diverse cultural backgrounds.
Problem-solving and decision-making capabilities.
Effective communication skills with fluency in Arabic and English (both written and spoken).
Company industry:
Vocational Education
Job role:
Management

Training and Facilitation Expert Manager

June 2022 - Present

freelance

Jeddah, Saudi Arabia

June 2022 - Present

Training and Facilitation Expert Consultant

(خبير استشاري في التدريب والتيسير)

A results-driven consultant with 12+ years of experience in learning and development, organizational transformation, and strategic facilitation across government and private sectors. Skilled in designing and delivering executive training programs, leading interactive workshops, and advising organizations on talent and performance development. Recognized for enhancing institutional excellence and achieving measurable learning impact.

Key Expertise:

Training design and facilitation

Leadership and HR development

Organizational excellence and change management

Learning strategy and impact evaluation

Stakeholder engagement and consulting


Highlights:

Delivered 60+ executive and technical programs for government and semi-government sectors.

Facilitated national-level workshops and focus groups driving measurable improvement.

Certified in PMP, CInP, CISCM, CISCP, and L&D Diploma (SHRM-CP & CPTD certifications in progress( .

Speaker at the Future Projects Forum 2025, Saudi Contractors Authority.
Company industry:
Management Consulting
Job role:
Consulting

Project Manager

October 2020 - October 2022

Mayyar United

Jeddah, Saudi Arabia

October 2020 - October 2022

Professional Profile

Throughout my career, I have successfully led and delivered major operational and executive projects in collaboration with high-profile government and private sector clients.


Key Responsibilities in the Latest Role:

Managing events and special functions.

Overseeing catering and food service operations.

Supervising central kitchen operations.

Managing central supply and warehouse operations.

Leading human resources and administrative affairs.

Budget management and cost control.

Managing logistics and transportation services.

Supervising support services for the Hajj Project 1443H (2022).

Overseeing cleaning, maintenance, and operational activities.

Key Clients Served:

Office of the Minister of Interior - Makkah, Jeddah.

Ministry of Interior - Makkah, Jeddah.

Ministry of Hajj and Umrah - Makkah, Jeddah.

Presidency of State Security - Makkah, Jeddah.

Institute of Security Facilities - Makkah, Jeddah.

Royal Commission for Makkah City and Holy Sites - Makkah, Jeddah.

Guests of Allah Program - Jeddah.

General Directorate of Mujahideen - Al-Mashaaer Train Project (Bahrah and Rabigh).

General Entertainment Authority - Rotana (Jeddah Season).

Ministry of Sports.

Executive Lounges at King Abdulaziz International Airport (Jeddah), Prince Mohammed bin Abdulaziz International Airport (Madinah), and Taif International Airport.

Educational and Professional Qualifications:

Bachelor’s Degree in Computer Science - Jazan University.

Master of Business Administration (MBA) - Currently Pursuing.

Mini-MBA Diploma in Business Administration.

Completed over 200 hours of professional training across various management fields.

Preparing for the PMP (Project Management Professional) international certification.

Professional Interests:

Project Management.

Organizational Development.

Human Resources Management.

Digital Transformation.

Corporate Governance.

Strategic Planning.
Company industry:
Catering, Food Service, & Restaurant
Job role:
Support Services

HR Manager

January 2016 - January 2019

Al-Ajmi company

Jizan, Saudi Arabia

January 2016 - January 2019

Primary HR Responsibilities :
* Managing HR Operations
* Government Relations
* Employees Relations
* HR Planing, Manpower
* Recruiting & Onpoording, training
* Managing Performance - KPIs
* HR Strategic, Policies, Procedures
* Organization Development
* Administration Affairs
* Managing Budget
* labor law ، Implementing regulations
Company industry:
Civil Engineering
Job role:
Management

Project Supervisor

January 2013 - January 2016

Al Rajhi Charitable

Saudi Arabia

January 2013 - January 2016

Company Industry: Non-profit Organization
Job Role: Project Management

Job Title:
Project Supervisor - Operation and Maintenance

Employer:
Roadside Masjid Maintenance Association - Charitable Organization Serving Pilgrims and Umrah Performers

Job Purpose:
To supervise the full implementation of operation and maintenance activities for masjid facilities under the Association's scope, ensuring their complete readiness to serve worshippers, pilgrims, and Umrah performers, while effectively managing vendors and contractors in line with the Association’s charitable mission and Islamic values.

Key Duties and Responsibilities:

Direct supervision of the daily and preventive operation and maintenance plans for all masjid facilities (prayer halls, ablution areas, restrooms, parking lots, and residential units for Imams and Mu’adhins, if applicable).

Preparing and following up on maintenance schedules, both preventive and emergency, coordinating with field teams, vendors, and contractors.

Receiving and assessing maintenance reports and dispatching appropriate teams to address issues promptly.

Managing vendor and contractor relations to ensure compliance with contracts, service level agreements, and performance standards.

Negotiating with vendors and contractors to improve service quality and achieve cost-effectiveness.

Monitoring the continuous supply of essential materials, consumables, and spare parts to ensure uninterrupted operations.

Evaluating vendor and contractor performance regularly and submitting detailed reports and improvement recommendations to management.

Submitting periodic reports on the condition of masjids and associated facilities, along with development recommendations.

Coordinating with governmental entities, vendors, and contractors to facilitate operational activities aligned with the goals of serving the Guests of Allah (Pilgrims and Umrah Performers).

Ensuring strict adherence to occupational health and safety standards during all maintenance operations.

Supervising field teams, evaluating their performance, and contributing to their professional development.

Committing to the Association’s internal policies, Islamic ethics, and charitable mission in serving the Guests of Allah.

Safeguarding the confidentiality of operational information and protecting Association assets.
Company industry:
Non-profit Organization
Job role:
Engineering

Executive Manager

September 2011 - September 2013

Qimam Al - Rowad Institute for Training

Saudi Arabia

September 2011 - September 2013

Job Title: Institute Executive Manager

Job Purpose:
To lead and manage the overall operations of the Institute in alignment with its strategic partnership with Cambridge University, ensuring the highest standards of academic excellence, professional training, and institutional development. The Director will oversee training programs designed for government entities, executive-level employees, middle management, job seekers, and individuals across all professional levels.

Key Responsibilities:

Develop and implement the Institute's strategic plans, objectives, and initiatives to align with the vision of the Cambridge partnership.

Oversee the design, execution, and continuous improvement of training programs, curricula, and certifications in accordance with international standards.

Supervise academic affairs, including the management of curricula, examination processes, and certification issuance under the Cambridge framework.

Ensure exceptional delivery of training and development projects for government agencies, executives, middle managers, and individuals at various career stages.

Manage client relations and ensure tailored solutions are provided to meet institutional and individual client needs.

Lead and develop internal teams, including trainers, administrators, and support staff, to achieve operational excellence.

Oversee financial management, including budgeting, forecasting, and cost control.

Ensure compliance with accreditation requirements, regulatory standards, and partnership obligations.

Build and maintain strong relationships with strategic partners, clients, and governmental stakeholders.

Monitor the performance of training programs through KPIs, feedback systems, and continuous quality improvement initiatives.

Promote the Institute’s reputation as a premier center for professional development and academic excellence.
Company industry:
Training & Education Center
Job role:
Management

Education

Anglia Ruskin University

March 2026

March 2026

Master's degree, MBA

United Kingdom

GPA (point): 3.95 out of 5

GPA (point): 3.95 out of 5

MBA Business Administration

Online learning

November 2022

November 2022

Diploma, إدارة المشاريع

Saudi Arabia

PMP Diploma Project management professional

Jazan University

June 2022

June 2022

Bachelor's degree, علوم حاسب آلي

Saudi Arabia

I graduated with a Bachelor's degree in Education majoring in Computer: Fundamentals of programming / foundations of networks / foundations of systems administration / foundations of database management / foundations of support and maintenance / foundations of cloud computing / foundations of information security / foundations of data analysis / foundations of systems analysis. Training: I obtained a number of diplomas and professional developmental courses in the fields of project management and administration, with more than 200 training hours.

Skills

Strategic Management
Expert
Strategic Management
Expert
Analytics
Expert
Analytics
Expert
Training
Expert
Training
Expert
Planning
Expert
Planning
Expert
Management
Expert
Management
Expert
HSE
Expert
HSE
Expert
الموقف الايجايي واتخاذ القرارات
Expert
الموقف الايجايي واتخاذ القرارات
Expert
PROJECT MANAGEMENT
Expert
PROJECT MANAGEMENT
Expert
BUSINESS ANALYSIS
Expert
BUSINESS ANALYSIS
Expert
COMPUTER SKILLS
Expert
COMPUTER SKILLS
Expert
DECISION MAKING
Expert
DECISION MAKING
Expert
تعدد المهام
Expert
تعدد المهام
Expert
ادارة المخزون و سلسة الامداد
Expert
ادارة المخزون و سلسة الامداد
Expert
العمل تحت الضغط
Expert
العمل تحت الضغط
Expert
ثقافة العمل والتنوع
Expert
ثقافة العمل والتنوع
Expert
قيادة الفرق وموجه نحو الاهداف
Expert
قيادة الفرق وموجه نحو الاهداف
Expert
operation
Expert
operation
Expert
supply chain management
Intermediate
supply chain management
Intermediate
warehousing operations
Expert
warehousing operations
Expert
kpi
Expert
kpi
Expert
recruitment operations
Expert
recruitment operations
Expert
performance management
Expert
performance management
Expert
HR Strategic
Expert
HR Strategic
Expert
Manpower Planning
Expert
Manpower Planning
Expert
HR Development
Expert
HR Development
Expert
labor law, Implementing regulations
Expert
labor law, Implementing regulations
Expert
payroll processing
Expert
payroll processing
Expert
negotiation
Expert
negotiation
Expert
onboarding
Expert
onboarding
Expert
operational hr
Expert
operational hr
Expert
OD, Policies, Procedures, Processes
Expert
OD, Policies, Procedures, Processes
Expert
performance appraisal
Expert
performance appraisal
Expert
planning
Expert
planning
Expert
oracle hr
Expert
oracle hr
Expert
problem solving
Expert
problem solving
Expert
resource management
Expert
resource management
Expert
procurement
Expert
procurement
Expert
HR Management
Expert
HR Management
Expert
time management
Expert
time management
Expert
project work
Expert
project work
Expert
system administration
Intermediate
system administration
Intermediate
payroll
Expert
payroll
Expert
global hr
Expert
global hr
Expert
logistics
Expert
logistics
Expert
hr transformation
Expert
hr transformation
Expert
teamwork
Expert
teamwork
Expert
office administration
Expert
office administration
Expert
agile project management
Intermediate
agile project management
Intermediate
project planning
Expert
project planning
Expert
ms project
Expert
ms project
Expert
project execution
Expert
project execution
Expert
project supervision
Expert
project supervision
Expert
operations management
Expert
operations management
Expert
Purchase Management
Expert
Purchase Management
Expert
Purchasing Management
Expert
Purchasing Management
Expert
Preparation
Expert
Preparation
Expert
Finance
Intermediate
Finance
Intermediate
PMP
Expert
PMP
Expert
project estimation
Intermediate
project estimation
Intermediate
people management
Expert
people management
Expert
office work
Expert
office work
Expert
office management
Expert
office management
Expert
production management
Expert
production management
Expert
production planning
Expert
production planning
Expert
stock control
Expert
stock control
Expert
BUDGET MANAGEMENT
Expert
BUDGET MANAGEMENT
Expert
CRITICAL THINKING
Expert
CRITICAL THINKING
Expert
Team Management
Expert
Team Management
Expert
Accounting
Intermediate
Accounting
Intermediate
Human Resources
Expert
Human Resources
Expert
Employee Relations
Expert
Employee Relations
Expert
Recruitment
Expert
Recruitment
Expert
Management
Expert
Management
Expert
Administration
Expert
Administration
Expert
Customer Service
Expert
Customer Service
Expert
Leadership
Expert
Leadership
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Training
Expert
Training
Expert
Financial Accounting
Intermediate
Financial Accounting
Intermediate
Cost Accounting
Intermediate
Cost Accounting
Intermediate
Sourcing
Expert
Sourcing
Expert
Interviewing
Expert
Interviewing
Expert
HR Strategy
Expert
HR Strategy
Expert
Talent Acquisition
Expert
Talent Acquisition
Expert
Hiring
Expert
Hiring
Expert
Business Development
Intermediate
Business Development
Intermediate
Team Leadership
Expert
Team Leadership
Expert
Banking
Expert
Banking
Expert
Communication Skills
Intermediate
Communication Skills
Intermediate
Marketing
Intermediate
Marketing
Intermediate
Sales
Intermediate
Sales
Intermediate
Learning and Development
Expert
Learning and Development
Expert
Talent Management
Expert
Talent Management
Expert
HR Business Partnering
Expert
HR Business Partnering
Expert
operations
Expert
operations
Expert
Employee Engagement
Expert
Employee Engagement
Expert
Learning Management
Expert
Learning Management
Expert
Instructional Design
Expert
Instructional Design
Expert
Health
Expert
Health
Expert
Warehouse Management
Expert
Warehouse Management
Expert
Safety
Expert
Safety
Expert
Supply Chain
Expert
Supply Chain
Expert
Inspection
Intermediate
Inspection
Intermediate
Risk Assessment
Expert
Risk Assessment
Expert
Logistics Management
Expert
Logistics Management
Expert
Administrative
Expert
Administrative
Expert
Strategic Management
Expert
Strategic Management
Expert
Analytics
Expert
Analytics
Expert
Planning
Expert
Planning
Expert

Social profiles

Personal Website
Personal Website

URL removed due to policy violation. Please contact support for further information.

Languages

Arabic
Native Speaker
English
Expert

Training and Certifications

Certifications
Certified International Supply Chain Professional (CISCP)
Jun 2025
Show credentials
Certified International Supply Chain Manager (CISCM)
Jun 2025
Show credentials
Advancing Your Skills As an L&D Professional
Jul 2025
Show credentials
Qualifi Level 7 Diploma in Executive Management
Sep 2025
Show credentials
PMP
Apr 2025
Training
Over 300 hours of Development courses.
Institute: multiple training resources.
Jan 2022

Hobbies

  • Information Technology
  • الحوكمة وادارة التغيير
  • ادارة المشاريع
  • التخطيط الاستراتيجي
  • التطوير التنظيمي