Finance planning and analysis manager
MSD Company
Total years of experience :13 years, 10 Months
Responsibilities
• Managing the revenue monthly and invoicing for the projects in the kingdom as per the agreements to avoid any delay of processing payments from Clients
• Controlling the costs and cost center for each project properly for a better and accurate performance status for each project
• Controlling the expenses posting for each project
• Reporting a monthly report of expenses to the head office Germany
• Controlling the monthly VAT preparation and reporting to Government of Zakat
• Managing the oversea payments to record Withholding Tax and report it monthly to Government of Zakat for WHT payments
• Managing treasury monthly and weekly, Cashflow balances and forecasting, relationship with banks, Loans and Intercompany fund
• Managing the payroll, WBS report for Saudi Labor office and International Salaries
• Managing the relationship and the requirements with external Auditor and Tax
• Managing the petty cash at the sites of projects
• Preparing monthly financial statements
• Analyzing the budget variances monthly to the top management and analyzing the expenses as per the cost center of each project
Achievements
• Built the finance team, put the policies and made sure it is followed by everyone
• Successful Implementation of Finance Software (Symmetry) in KSA
• Built the Procurement and AP process
Responsibilities
• Leading team of UK and KSA professionals to control finance function and to support KSA business goals and ensure compliance and accurate reporting
• Controlling the operation of KSA Colleges, and making sure to run the business as per Saudi law and as per the College of Excellence
• Controlling the accounting function, oversee accounting data entry, analyzing ledger, handling accounting rectification, reconciliations and adjustment and verifying trial balance
• Controlling the Accounts Payable, and reconciling the suppliers accounts
• Controlling Accounts Receivable, and following up with College of Excellence to solve any issue or problem
• Controlling the Cash Flow and forecasting it weekly to improve the company cash flow and develop company fund
• Working closely with Internal and external auditor to plan and streamline audits
• Preparing the budget and presenting it to the board; analyzing the budget against actual monthly
• Review all the contracts of Accounts Payable and making sure it is as per the budget
• Oversee payroll and review the payment of salaries
• Constructing relationship with banks and control bank balances, fund, loans, interests
• Managing WTH Tax monthly and making sure to pay Government of Zakat on time
• Controlling VAT and submit the monthly report to Government of Zakat, and provide any additional information requested from Government of Zakat
• Preparing the financial reports and consolidating financial statements, reviewing balance sheet, Income and expenditure etc.
• Meeting the board and senior management to present the financial status of KSA business
Achievements
• Developed the tool of tracking and monitoring off-invoice trade spends which enhanced the controlling function of tracking from creating accruals, printing contracts and receiving them with full compliance to company policy and issuing credit notes to customers
Responsibilities
• Controlled trade spends in the kingdom for customers for invoice spends
• Reviewed the contracts of the trade spends projects to avoid any exceeding of the budget
• Run a profitability test on weekly basis and advice top management about the profit status of the trade spends against sales
• Processed the accruals for trade spends activities for a proper recognize on the expenses of activities implementing in the period
• Prepared any adjustment entries by reconciling trade spends activities monthly
• Weekly update on the status of trade spends to top management
Achievements
• Streamlined month-end processing reducing closing time from seven to five days
• SAP integration from old software and translate chart of accounts to Arabic/ successful training in Bratislava; And implementation of training to employees
• Implemented a tool to achieve 100% zero Good Receipt Report
Responsibilities
• Liabilities and Provisions accounting booking and management; Controlling and adjusting accruals and amortization
• Managing month-end-closing process and accounting transactions for P&L and Balance Sheet; Maintaining general ledger and monthly close calendar
• Load and Reconcile various balance sheet accounts and maintain supporting schedules - Black-line submissions and approvals related to other departments
• Implementing training to new employees in Concur Expense reimbursement software
• Support and lead financial shared services-Accounts Payable (AP) team in Bratislava in solving all the problems related to concur and reviewing any suspicious fraud claims
• Analyzing Cost Center and perform any re-classing needed, Analyzing actual against budget for each department
• Controlling the booking of AP invoices via Mondelez Accenture team in India
• Managing the Payment proposal and payment run for all local and foreign vendors and employees
• Managing withholding tax (WHT) for all foreign payments and make sure that WHT is deducted as per contract with vendors and paying it to Department of Zakat
• Reconcile good receipt (GR) with PO and resolve any inconsistencies related to any department; And analyzing old aging GR
• Performing Inter-company report and analyzing the Inventory and stock in transit against Payable and process payments as per policy; Working with Inter-company primes and managers to identify and resolve historical issues
• Responsible for re-classing and reversal for un posted and parked documents at the end of each period
• Fulfill Accounts Receivable tasks which is supporting to Credit Team including visiting clients to address problems with outstanding accounts; and Managing issues with Non Compliance Receivables to pay back; Analyzing old aging’s customers and write off annually
• Collaborate with the logistic team, warehouses and provide support in custom duties and annual/semi-annual stock count
• Prepare P&L with analyzing and allocation as per SKU.
• Implementing Treasury Control on bank balances and funds, loans and interests
• Supporting annual and internal audits in Tax and yearly financial audit by preparing financial schedules and responding to any queries; And providing any documents and explanation needed
• Ensuring all approvals for payments/journal voucher/advance payments/write-offs/etc are secured as per approval matrix of MDLZ
• Responsible for annual Property all risk insurance renewal deliverable and supporting data
• Forecasting various expenses and collections to top management supporting budgeting
Achievements
• Constructed a good relationship with customers which enhanced coordination with sales team resulting in improved collection, reduced overdue, resolved discrepancies in client's accounts and healthy aging.
• Developed and Implemented a tool to control the movements of the stock in a professional way to avoid any loss of stock
Responsibilities
• Full responsibility in preparing various journal entries, including managing accruals and prepaid expenses
• Reconciled and analyzed Gl accounts, Costs, accrual and cash accounts
• Performed the necessary controls for Accounts Receivable, including Checking and verifying invoices based on sales order and sales release that are booked by Jr. Accountant
• Cash in-flow management and account reconciliation on daily basis for Saudi Region customers
• Resolving issues with invoices and past due payments
• Managing client’s letter of credits and Communicating with them in a professional and courteous manner
• Managed Accounts Payable functions such as issuing purchase order (P.O.), checking materials based on P.O. and booking the invoices
• Creating Payment run and making payments based on provided terms
• Payroll process pay-out, checking the over time for the employees in factory and full expenditure cycle and accounting booking.
• Completed financial reports and other closing activities such as:
o Fixed assets and Inventory accounting and Stock movement at the end of each month
o Balance sheet reconciliation
• Handled cash, and fulfilled bank reconciliation
My Coop: Worked in Finance and Administration Department. My duties were: • Prepare Invoices and Payroll • Accounting entries and Cash handling • Controlling Accounts Receivable and Accounts Payable • Bank Reconciliation