Secretary / Administrator for HSE
jacobs-zate
Total years of experience :17 years, 11 Months
Attending HSE Weekly staff meeting and preparing meeting minutes,
Arranging and Attending the Safety committee meeting and preparing reports,
Maintaining the log on ‘daily site safety’ checklists and ‘weekly office’ checklists,
Preparing and distributing the near miss reports as and when it is informed,
Preparing the training matrix and arranging to conduct the training on weekly basis,
Maintaining the vehicle related documents and checklists and updating in the system regularly,
Preparing and maintaining the safety observation reports on weekly and monthly basis and reporting to the manager as and when required,
Maintaining all the records relating to first aid cases (FAC) & Motor vehicle incidents (MVI’s) on and off sites,
Preparing Environment health and safety (EHS) reports on weekly basis and submit to SADARA safety managers regularly,
Providing the JACOBS safety orientation for all the visitors,
Arranging to provide the check in / access cards to new visitors,
Preparing the Extended hours work report and send to SADARA safety officers for their reference,
Great cooperation with other staff’s regarding HSE related aspects as and when they required,
Arranging for weekly safety site walkthrough for office staff’s,
Maintaining track and cross verification regarding the subcontractor’s HSE related reports / documents,
Maintaining log on Safety Plan of Action (SPA) and Safety Observation Reports (SOR),
Preparing and distributing the HSE Broadcast on monthly basis, ,
Maintaining the track on HSE inventory’s regularly,
Updating the HSE related information on PROLOG weekly basis,
Prepare presentation slides for the HSE meeting etc.
Coordinate with day-to-day office activities
Maintaining department files/books,
Maintaining the project specific Electronic Data Management System (EDMS) Using SPF (Smart plan foundation) software and document control procedure,
Using smart plant foundation (SPF) receives and distributes all incoming and outgoing correspondences documents and design drawings etc.
Facilitate in house and external/ remote reviews of the engineering documents through SPF.
Manage document numbering for new documents, standards, plans and all incoming and outgoing documents as per the project document numbering procedure,
Prepare documents for internal and external squad check and follow up for the completion and returning to the contractors in a timely manner,
Maintain reading file, arrange and file submittal/drawings per discipline and by revision and as built basis.
Receiving and checking the accuracy of drawings like conceptual drawing, detailed drawings, as built drawings etc., and distributing among concerned engineers for review and approval,
Awarded 1st place- state level business- quizzes competition in 1st year M.B.A from Mangalore University, in 2010. * Awarded championship of `GREENATHON' in 1st year M.B.A 2010 from Mysore University. * Won the overall championship in the state level commerce and management fest `MAGNUM-2010' held on 18th and 19th February, 2010