PMO Deputy Manager and Portfolio Manager
مركز المعلومات الوطني National Information Center (NIC)
Total years of experience :12 years, 11 Months
*Developing PMO and implementing project governance to improve best practices and IT service delivery.
Assisting the PMO Manager and Managing the PMO when PMO manager is not exist.
Work to develop the program and project management strategy and governance model for relevant area of business.
Work on the initiatives and projects to achieve the Saudi Vision 2030.
Prepare and make a presentation to top management about Projects status report to let them on track and support achieving the organization goals and strategy.
Establishes a project management governance structure that includes key performance indicators and sets milestones for the project team.
Portfolio planning, assign some projects to appropriate program, managing the portfolio, prioritization and assessment of projects and programs within a portfolio, portfolio budget management.
Evaluate projects and ensure that there is no overlapping and duplication between projects.
Manage allocation and proactive forecasting of project/program within portfolio.
Make a planning for future projects and request budget, write the justification for establish the projects.
*Develop and design a framework for project management including all methodologies, templates, business cases, etc. required.
Supervise the writing of documents for projects according to standard models and review to ensure their comprehensiveness.
Feasibility study and evaluate the cost estimation of projects.
Coaches, mentors, motivates and supports project managers and team members and influence them to take positive action and accountability.
Supporting PMO manager in transforming to Enterprise PMO (EPMO).
Monitor and control projects and Programs at NIC.
Measuring organization's project management maturity level and identify area for improvement.
Ensuring milestone information reflects weekly status, address projects issues, risks and change requests.
Works with project teams to ensure documentation, supporting materials, and project plans are updated and readily available for internal teams and senior leaders.
Maintaining projects documents register.
Maintain and regular updates on the corporate annual projects Business Plan.
Producing weekly and monthly reports.
Projects costs, budget and actual.
Create, Develop, Monitor, Update and Maintain the following:
Risks/Issues Management (Reports, Register, Archive)
Schedule Management (Plans, Reports, Archive)
Scope Change Management (Procedures, Register, Archive)
Quality Management (Reports, Register, Archive)
Communication Management (Process, Method, Distribute, Archive).
Projects resource plan, projected and actual.
Analyzing projects productivity / efficiency.
Project metrics and dashboards.
Supporting use of the tools by stakeholders, PM’s, team members and all NIC departments.
Enhancing the EPM tool (Embedding Dashboards, Automation Process, etc.).
Built various corporate dashboards (Corporate, CEO, Portfolios, Projects Status) using QlikView BI-Software.
•Collaborate with management and concerned stakeholders.
•Managing and leading all aspects of the assigned project operations (including resourcing, formal project controls, quality assurance and contractual requirements) in order to ensure that projects are managed in line with organization standards and delivered on-time/on-budget and as per the project case.
•Follow agile development methodology for software and systems development.
•Manage the entire products/services implementation cycle, i.e. create test plans for products/services analysis, initiate the process, and ensure efficiency.
•Assisting in identifying key lessons from past/on-going projects and translating insights into improvement recommendations in order to provide input into the development of business cases/plans and ensure project integrity and direction.
•Achieves project objectives by contributing information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; completing audits; identifying trends; determining system improvements; implementing change.
•Managing and coordinating the project activities, leading the development of the project initiation document, project scope, Schedule and resource plans, deliverables, in order to successfully initiate the project and facilitate project progress monitoring and controlling in later phases.
•Used MS Office and Project to prepare the Project Plan and obtained funding and signature authorizations, prepared baseline scope, prepare cost estimates, schedule, project team, plan communication, managed risk and procurement plan and obtained signature authorizations.
•Cooperating closely with stakeholders and project sponsors and managing the development of communication plans in order to ensure that information is shared and stakeholder engagement facilitated.
•Follow Capability Maturity Model Integration (CMMI) Quality system to commit with Develop project plan, schedule and estimations through planning phase.
•Identifying risk areas and immediate/structural obstacles impeding successful project implementation in order to minimize risk, take corrective actions/escalate wherever required and ensure successful project implementation.
•Handling needed procurement documents (PO, PR, RFP, RFQ, BOQ, quotations, proposals, contracts…. etc).
•Follow up with vendors for project-related constraints and receive vendors performance feedback from project assistants.
•Accomplishes human resource objectives by recruiting, selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising, and reviewing job contributions; planning and reviewing compensation actions; enforcing policies and procedures.
•Handling and approving Employee’s (work schedule, time sheet, assessment report, Vacation plan, recognition and reward system, conflict management…. etc).
•Monitor execution of activities with managers and other concerned internal and external stakeholders.
•Monitor and control all project activities, hence issue status report which record project progress, performance, significant deviations, measurements and analysis.
•Determine and take necessary corrective actions to address issues, schedule, milestones and risks, and obtain sponsor approval for major corrective actions.
•Approve changes related to project time schedule, budget or resources and ensure implementation and documentation.
•Oversaw Implementation, verification, and formal project closure acceptance sign off.
•Collaborate with management and concerned stakeholders.
•Managing and leading all aspects of the assigned project operations (including resourcing, formal project controls, quality assurance and contractual requirements) in order to ensure that projects are managed in line with organization standards and delivered on-time/on-budget and as per the project case.
•Follow agile development methodology for software and systems development.
•Manage the entire products/services implementation cycle, i.e. create test plans for products/services analysis, initiate the process, and ensure efficiency.
•Assisting in identifying key lessons from past/on-going projects and translating insights into improvement recommendations in order to provide input into the development of business cases/plans and ensure project integrity and direction.
•Achieves project objectives by contributing information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; completing audits; identifying trends; determining system improvements; implementing change.
•Managing and coordinating the project activities, leading the development of the project initiation document, project scope, Schedule and resource plans, deliverables, in order to successfully initiate the project and facilitate project progress monitoring and controlling in later phases.
•Used MS Office and Project to prepare the Project Plan and obtained funding and signature authorizations, prepared baseline scope, prepare cost estimates, schedule, project team, plan communication, managed risk and procurement plan and obtained signature authorizations.
•Cooperating closely with stakeholders and project sponsors and managing the development of communication plans in order to ensure that information is shared and stakeholder engagement facilitated.
•Follow Capability Maturity Model Integration (CMMI) Quality system to commit with Develop project plan, schedule and estimations through planning phase.
•Identifying risk areas and immediate/structural obstacles impeding successful project implementation in order to minimize risk, take corrective actions/escalate wherever required and ensure successful project implementation.
•Handling needed procurement documents (PO, PR, RFP, RFQ, BOQ, quotations, proposals, contracts…. etc).
•Follow up with vendors for project-related constraints and receive vendors performance feedback from project assistants.
•Accomplishes human resource objectives by recruiting, selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising, and reviewing job contributions; planning and reviewing compensation actions; enforcing policies and procedures.
•Handling and approving Employee’s (work schedule, time sheet, assessment report, Vacation plan, recognition and reward system, conflict management…. etc).
•Monitor execution of activities with managers and other concerned internal and external stakeholders.
•Monitor and control all project activities, hence issue status report which record project progress, performance, significant deviations, measurements and analysis.
•Determine and take necessary corrective actions to address issues, schedule, milestones and risks, and obtain sponsor approval for major corrective actions.
•Approve changes related to project time schedule, budget or resources and ensure implementation and documentation.
•Oversaw Implementation, verification, and formal project closure acceptance sign off.
