Abduraheem Puvvattil

Managing and maintaining both physical and electronic correspondences and projects related documents, overseeing document revisions, storage, safety, security and ensure that all documents meet with standard procedures and collaborating with other departments to ensure that all documents requirements are met....etc.

- Following of ISO standard procedure, workflow and reports.
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing system.
- Preparation of all documents and communicating with employees in order to make submission early is the part of the job description of a document controller.

1) Ensure that all corporate documents are well checked, submitted on time prior to the documents submission due date. It is a fact that all employees follow the standard format, thus making it responsibility of a document controller to edit documents that have typographical errors and other types of errors that may lead to the disqualification of a document.
2) performing regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments.
3) Arranging soft copies of the archived/approved documents using the PREMEVERA software.
4) Responsible for file validation and document controlling. Before submitting a document, a document or file must first be checked and approved. This is the task of document controller that all files submitted are approved by the superior in charge.
5) Performing evaluations and document audits in the whole company is one of the primary tasks of a document controller.
6) Effectively follow the company’s standard operating procedures in submissions of documents. Standard document submissions must take.
7) Submitting corporate documents punctually and quality. Documents with poor quality may lead to further an operational problem that is why it is important to submit each document with standard quality.
8) Ensure that all documents have no errors in file names, submissions, etc. before submitting it to the next department to avoid confusion.
9) Preparation of all documents and communicating with employees in order to make submissions early is the part of the job description of a document controller.
10) Archiving documents as per ISO standard

- Coordinate with vendors and service providers to ensure a smoothly running office environment.
- Managing and maintaining schedules, calendars, and appointments.
- Handling correspondence, emails, and phone calls.
- Preparing and editing documents, reports, and presentation.
- Filing and maintaining records, both physical and digital.
- Managing office supplies and inventory.
- Greeting visitors and clients.
- Coordinating meetings, conferences, and events.
- Taking minutes and notes during meetings.
- Communicating with staff, management, and external parties.
- Handling customer inquiries and complaints.
- Maintaining office organization and tidiness.
- Managing databases and spreadsheets.
- Coordinating travel arrangements and accommodation.
- Preparing and distributing meeting materials.
- Maintaining confidentiality and handling sensitive information.
- Data entry and record-keeping
- Managing and processing paperwork.
- Preparing and sending invoices and receipts.
- Handling mail and packages.
- Maintaining office equipment and supplies.
- Preparing reports and presentations for management.
- Maintaining management's schedule and calendar.
- Handling confidential and sensitive informations.
- Maintaining office security and safety protocols.
- Coordinating office events and celebrations.
- Participating in training and professional development.
- Maintaining a positive and professional work environment.
- Performing other duties as assigned by management

- Handling correspondence, emails, and phone calls.
- Filing and maintaining records, both physical and digital.
- Managing office supplies and inventory.
- Greeting visitors and clients.
- Taking minutes and notes during meetings.
- Managing databases and spreadsheets.
- Maintaining confidentiality and handling sensitive information.
- Data entry and record-keeping
- Managing and processing paperwork.
- Preparing and sending invoices and receipts.
- Handling mail and packages.
- Maintaining management's schedule and calendar.
- Handling confidential and sensitive informations.
- Maintaining office security and safety protocols.
- Performing other duties as assigned by management.