Project Specialist
Primary Health Care Corporation
مجموع سنوات الخبرة :18 years, 9 أشهر
-Ensure professional secretarial services to the MD and be dynamic in administration, Monitor and manage MD's appointments, calendar, upcoming commitments and travel arrangements to ensure the MD’s schedule is effectively organized.
-Communication and time management skills, along with strong skills across the suite of my position.
-Flexibility to support and do other relevant tasks as required by the MD.
-Responding to MD's emails and requests in a timely manner
-Effectively schedule and co-ordinate meetings for other departments in an accurate and flexible manner.
-Documents requiring signing by the MD are to be provided with sufficient information in a timely manner.
-Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
-To provide a confidential and efficient filing system for the MD and his office.
-Monitoring the work of secretarial, clerical and administrative staff.
-Handling staff recruitment, manage their business trip bookings and conclude the necessary approvals.
-Review and manage supply requisitions, Improve work place environment and participate in office/building fire drilling as office fire marshal.
-Monitor and record long distance and conference calls and control in/out correspondences.
-Ensure the filing system as per ACE and UTC policies and procedure is maintained and up to date and Ensure protection and security of files and records.
-Assist HR department with staff requirements.
-Ensure the required marketing activities are accomplished and participate in all events and products launches organized by Marketing.
-Plan and organize company's events and meetings.
-Handling the branding and the internal/external communications
Reporting to CEO and CAO;
• Managing files, sending and preparing letters, organizing their calendar and appointments.
• Arrange the meetings inside and outside the office, booking the meeting room with the hotel and arrange for expenses payments.
• Make travel and hotel bookings.
Responsible for the office in general;
• Manage the incoming and outgoing mail with the driver.
• Mange the office utility and stationary and do the purchase with the suppliers.
• Organize the meetings for other departments and manage the meeting rooms booking.
Responsible for the (health and office) insurance.
Follow up for utilities with Ooredoo and Vodafone and make the payment and KAHRAMAA as well.
My responsibility was to achieve my company's vision with the best performance that shows Vodafone's character.
Achieving the target I have for every month and the whole year to hit my personal and my store goal.
Provide the customers with the best customer service that reflects Vodafone in me.
Always learn things that are not under my job description and this would help me to know all the store mission and would also be a step for self development, such as stock counting, receiving orders and how to manage the schedule for the store team.
I learned much about how work goes on in the store and I used to do stock count and receive orders and transfer stuff to other stores and this helped a lot to know how to control our stock.
Being a friendly and helpful member in the team and helped others how to overcome their difficulties they face to improve their sales skills and how to get higher performance.
Taking responsibilities in the store so I used to show up much earlier to prepare the store and make every thing perfect that meets my team and contester satisfaction.
Being friendly and good listener made me so close to my team and built more trust and confidence between us.
My job consisted of increasing products sales to achieve Bank’s target.
Assisting customers for different Bank’s services.
Intervening and solving customer's complaints.
Building good and professional relationships with the customers.
Issuing monthly reports to my superior.
Preparing daily and monthly reports and the minutes of meetings.
Managed the incoming and outgoing memos and faxes.
Prepare the monthly time sheets of my department staff.
Manage the files and do weekly filing for all documents.
Started as receptionists and information desk operator.
Attended to customers’ enquiries and managed to help them find the proper information.
Prepared the attendance sheet for every class
Bachelor degree of Business Administration
