payroll supervisor
Alyasra Fashion
Total years of experience :9 years, 0 Months
• Supervise all the payroll aspects to ensure timely and accurate processing of payroll.
• Ensures that all transactions and reports are processed according to internal procedures and guidelines.
• Administers the monthly payroll generation and ensures that all the transactions (including attendance, advance deduction, etc.) are entered and updated on the system.
• Prepare management information reports in order to ensure that Senior Management has the needed information to support strategic decision-making.
• Ensures accurate and on-time submissions of the forms and reports.
• Supports the workforce planning budget processing.
• Prepares and reviews employees’ benefits along with the Group CHRO.
• Reviews C&B policies and procedures and submits recommendations when necessary.
• Analyzes and audits payroll reports before sending them out to concerned stakeholders.
• Participate in benchmark process.
• Preparing internal benchmark time-to-time as business needs.
• Monitor trends in the competitive market and ensure both design and pay level opportunities allow the attraction and retention of high performers’ talent.
• Participate in the annual Bonus preparation process for the employees.
• Ensures the accurate cost distribution of all employees across the company by each business unit.
• Maintaining the annual leave planner monthly plan vs actual.
• Preparing monthly incentives for sales staff.
• Compiling and booking payroll related financial entries for salaries, off cycle payment, leave and indemnity provision in the ERP system.
• Supports Finance in keep up to date employee receivable accounts.
• Update the organization structures for brands, divisions, and departments as per hierarchy and authority matrix with Group CHRO’s supervision.
• Prepare monthly dashboard, turnover analysis, workforce cost budgetary variance analyzes, etc.…
• Responsible for the Group insurance (Health & life)
• Support Group CHRO with time-to-time analysis report.
• Systems:
1. HRMS - Mystro
2. ERP - Microsoft Dynamics AX
3. BI - Cognos
• Supervise all the payroll aspects to ensure timely and accurate processing of payroll.
• Ensures that all transactions and reports are processed according to internal procedures and guidelines.
• Administers the monthly payroll generation and ensures that all the transactions (including attendance, advance deduction, etc.) are entered and updated on the system.
• Prepare management information reports in order to ensure that Senior Management has the needed information to support strategic decision-making.
• Ensures accurate and on-time submissions of the forms and reports.
• Supports the workforce planning budget processing.
• Prepares and reviews employees’ benefits along with the Group CHRO.
• Reviews C&B policies and procedures and submits recommendations when necessary.
• Analyzes and audits payroll reports before sending them out to concerned stakeholders.
• Participate in benchmark process.
• Preparing internal benchmark time-to-time as business needs.
• Monitor trends in the competitive market and ensure both design and pay level opportunities allow the attraction and retention of high performers’ talent.
• Participate in the annual Bonus preparation process for the employees.
• Ensures the accurate cost distribution of all employees across the company by each business unit.
• Maintaining the annual leave planner monthly plan vs actual.
• Preparing monthly incentives for sales staff.
• Compiling and booking payroll related financial entries for salaries, off cycle payment, leave and indemnity provision in the ERP system.
• Supports Finance in keep up to date employee receivable accounts.
• Update the organization structures for brands, divisions, and departments as per hierarchy and authority matrix with Group CHRO’s supervision.
• Prepare monthly dashboard, turnover analysis, workforce cost budgetary variance analyzes, etc.…
• Responsible for the Group insurance (Health & life)
• Support Group CHRO with time-to-time analysis report.
• Systems:
1. HRMS - Mystro
2. ERP - Microsoft Dynamics AX
3. BI - Cognos
- Approving All types of leaves and do the calculations ( Annual leave, Sick leave, Maternity Leave, Unpaid Leave....)
- Doing Exit process for Ex. Employee and preparing the final settlement.
- Responsible of the annual leave planner for All.
- Doing reports ( Dashboard, Annual leave, leavers Report, Head Count...)
- Calculating Overtime for Warehouse Employee.
- Hear-to-Hear program (email & Mobile - Complines of the employee).
- Payroll induction for new joiners
- Assisting HRBP through investigations and preparing disciplinary letters.
- Assisting compensation and benefits team with the policies & report related to the budget
Processes to meet company objectives.
•Maintains payroll information by collecting, calculating, and entering data.
•Updates payroll records by entering leaves (sick Leaves, annual leaves…) on the system (Oracle).
•Provides payroll information by answering questions and requests ( Responsible for the HRS email)
•Responsible for making the Advantage card for Kuwait & Middle east.
•Process documentation and prepare reports relating to personnel activities.
•Conduct initial orientation to newly hired employees (Payroll orientation).
•Maintains payroll operations by following policies and procedures; reporting needed changes.
•Maintains employee confidence and protects payroll operations by keeping information confidential.
•Contributes to team effort by accomplishing related results as needed.
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