Senior Admin
Doha Connection
Total years of experience :6 years, 4 Months
Supervision & Administration
• Lead team of three HR staffs including HR Assistants & a PRO
• Facility management, offices and accommodations lease agreements and renewals
• Worked on the organizational structure, job descriptions, and communicating that to the staff
• Mobilization/allocation and demobilization of personnel to various projects in close coordination with Project Managers
• Performing administration functions including securing short & long term accommodations for staffs and the tenancy contract negotiations/finalization & renewals
• Overseeing the whole process of PRO’s works from acquiring visa’s, application, till obtaining/renewing residence permits for staffs and renewals of company commercial registrations etc.
Compensation and Benefits
• Reviewed and approved the monthly payroll, annual leave settlements and final settlements as per Qatar law in close coordination with Finance Dept.
• Managed the life insurance policy and workmen’s compensation insurance policy for all employees
• Updated the Finance Dept. on a timely basis with any information that affects the monthly payroll
HR Policies and Procedures
• Review and developed HR Policies & procedures and oversee implementation of and compliance with all policies
• Ensured HR forms and templates are fit for purpose and streamlined and in line with the HR Policies and Procedures
Recruitment
• Oversaw recruitment and selection function in-line with manpower plan, the process included job advertisements, resume screening, interviewing, selection, job offer and package negotiations, on boarding and induction process etc.
• Coordinated with concerned department heads for the mobilization of recruits to fill the vacant positions for each department
Employee Relations
• Support Managers in handling disciplinary, performance and grievance issues to ensure all aspects are handled appropriately and promptly within agreed timeframe as per policies.
• Participated in the conduct of investigations when Employee complaints or concerns are brought forth
• Responsible for various areas including; invoicing, expenses, payment runs, reconciliations and dealing with financial queries.
• Also be required to cover for other staff in the finance team. Analysing financial data and making conclusions.
• Involved in producing and analysing yearend financial accounts.
• Involved in preparing monthly management accounts.
• Assisting in bank reconciliations.
• Helping departments to plan manage and report their budgets forecasts.
• Ensure that the Company Service Guarantees are met.