Purchasing Supervisor)
Hilton ramses
Total years of experience :31 years, 4 Months
Duties & Responsibilities:
To be fully conversant with current market prices of all items required by the restaurant-purchasing department.
To select suppliers with great care by researching their background, establishing their credentials and their standing in the industry regarding their ability to match price and maintain deliveries.
To visit suppliers premises so that the quality of their products can be verified, also gaining visual proof of their operating standards.
To listen carefully to the sales person to glean as much information as possible, particularly with regard to new products.
To negotiate the terms of the agreement fairly, bearing in mind the price, quality and continuity of supply.
To negotiate realistic discounts in terms of the above agreements.
To maintain good interpersonal relations with suppliers, thus gaining the best possible service from them to the extent where they do a lot of the work for you.
To ensure that dealings are made with a senior person in the organisation, i.e. one who has the ability to make decisions.
To ensure that the correct numbers of suppliers are appointed, in that, though streamlined, sufficient options are open, whilst keeping the number of authorised items in check.
To ascertain the value of new products through quality testing and field trials.
To maintain up-to-date records of all suppliers, their products and price lists.
To keep an index of all supplies handled, with appropriate comments.
To continuously review commodities and suppliers to ensure that the best possible agreements are in operation.
To investigate supplier problems, take the appropriate action and follow up to ensure no similar problems are experienced.
To investigate and action account queries promptly, when these are the result of price variances.
To review and update company buying policies and procedures.
Follow up the orders’ quantities & arrival dates at the factory.
Checking the invoices versus delivered quantities in terms of (price & quantity) before financial approval.
Follow up with suppliers the shipment & arrival dates.
Follow up the shipments’ documents when received at bank, then supervises the preparation of forms & documents to be approved from Investment Organism to continue clearance at the customs duty at airport & at Alexandria Port.
Ensure providing all departments with needed materials, tools, spare parts, small purchase, vehicles (trucks, vespas, vans, uniforms, stationery, spare parts etc…) in the right time with a competitive price.
Export:
Contacting existing clients, receiving orders for export.
Negotiating export price with clients.
Follow up the process for export (submitting proforma invoice to clients, follow the money transfer, the healthy certificate, the Certificate of Origin, needed documents, submitting documents to customs & reservation of containers from the shipper line).
