Procurement Officer
Terre Des Hommes Italy
مجموع سنوات الخبرة :11 years, 5 أشهر
Logistics and Procurement officer
AS logistics and procurement assistant responsible for 3 centers 15 cars and 3 warehouses in North Beqaa my duties are the following
Terre des hommes ITALY from 4 Jan 2019 till present
Warehousing and management stock
1- Receive and process all warehouse in Baalbek-Hermel and Zahle stock products and monitor the status of incoming supplies;
2- Stock out needed items for distribution and make sure the logistics needs for the staff are met. Work closely with the procurement and Logistics officer, and coordinate with the Field responsible.
3- Maintaining inventory control database for the Centers/Offices in the field.
4- Follow up, maintain and update the stock balance (warehouse) and send the file to the procurement and logistics officer by the 7th of each month, along with the SROs signed in the field every week.
5- Keep Warehouses Clean, dry, properly lit, well organized, well-identified areas, goods on pallets…
6- Receive and process the Stock Release Orders. Create Delivery Notes.
7- Respect TDH IT warehouse management guidelines and assure its implementation.
8- Monitor expiry dates and ensure that goods are stored by Codes/Expiry dates.
Procurement and supply chain
1- Send and receive RFQ from suppliers for the required items in north Beqaa.
2- Negotiate prices and terms with suppliers, vendors
3- Updating price list.
Logistics works
1- Responsible for all TDH premises maintenance.
a- Ensure that all premises (TDH centers and offices in North Bekaa are maintained well)
b- Ensure that all ACs and heating instrument are ready and working properly.
c- Ensure that all fuel tanks in NB centers are full.
d- Coordinate with maintenance service provider and getting quotation for required work.
e- Coordinate with finance for payments.
f- Act as focal point to search and locate new offices center and warehouses in North bekaa Area.
g- Act as security focal point in NB.
h- Responsible and Act as key holder for warehouses and offices in NB.
i- Responsible for all the needs of centers and offices (Refreshments, Cleaning materials, Hygiene etc..)
j- Coordinate and ensure that all premises rent cost are paid in the time, and rent contract are renewed.
k- Responsible for the cash box in NB and reporting on weekly basis for the available money, and settle compare and ensure the all invoices are prepared well and in formal way.
Fleet management
1- Ensure all cars are clean safe.
2- Organize all the movement from centers to fields.
3- Ensure all the data are filled on the logbook in proper way (Mileage, fuel).
4- Arrange a monthly report for fleet data base.
5- Ensure all the daily movements are safe via sending WhatsApp confirmation of departure from offices and arriving to the field and vice versa.
6- Report any accident/incident to security focal point.
Assets Management.
1- Update the assets inventory once we received a new asset.
2- Arrange a hand over equipment form once we deliver the IT equipment to employee showing the name of employee, asset name with serial number and the status of consign and status at return.
3- Create equipment identification code for each asset.
Administration and HR
1- Arrange monthly time sheets for drivers.
2- Ensure all leave forms are filled properly according to leave tracker.
3- Received petty cash from Zahle finance to cover the expenditure in North Beqaa.
4- Collect and make all support documents (invoices, receipts) relating to finance in order to close the advance.
Sending inquiries to suppliers.
Arranging comparison sheets and selecting the suitable proposal.
Searching for new suppliers to get better prices and fast deliver.
Negotiating with suppliers to reduce the price.
A- Compile and maintain all data regarding purchases
B- Negotiate with vendors to get better prices and deals
C- Negotiate with vendors to ensure prompt delivery.
D- Liaise with finance department for payment to suppliers.
E- Maintain proper inventory level.
F- Source new vendors for better quality and prices.
G- Ensure the correctness of supplier data in the system.
H- Receiving the material requests from site, sending inquiries to suppliers for quotation, Co-ordinating with site and senio procurement engineer to finalize the material.
I- Prepare request for quote with detail technical specification as per bill of quantity.
Organizing and executing purchasing activities for materials in order to provide effective and efficient procurement services to meet the needs of the company.
B- Advise and assist other business units in purchasing and contract procedures.
C- Review and evaluate competitive proposals, and make recommendation for obtaining the necessary approvals and contract awarding.
D- Researching into market for new supplier, follow market trends, liaise with suppliers, negotiate prices review trends, and follow up with suppliers on delivery terms
E- Ensure the maintenance/service contracts and lease agreements are properly in place and the necessary approval are obtained on time as per bank’s outlined policies
F- Writes and composes reports documenting procurement decisions.
G- Develop local and international suppliers with ability to negotiate and create credit terms with theses suppliers.
H- Study and detailed review of project requirement as per contract specifications, receiving the requisitions from site in order to send inquiries to suppliers for quotation.
I- Make requisitions for the material to maintain the minimum stock.
Accounting and auditing