Senior Direct Material Buyer.
Electrolux Egypt
Total years of experience :17 years, 11 Months
Receives the master production plan from the production planning section, and breakdown the production plane into daily, weekly and monthly sections to follow the production needs.
2. Raise Purchase Request from MRP system ensuring timely placement for Purchase Order and delivery of component in line with production planning requirement.
3. Issues requisitions and POs to supply necessary material to meet the production plan.
4. Creating the 2 key scheduling per phase: Procurement scheduling from material requisition till purchase order placement, manufacturing scheduling from purchase order placement till material receipt by the Warehouse.
5. Communicating with clearance departments to ensure all the requested documents are available and monitoring the estimated in stock date of the shipped orders.
6. Receiving orders and making sure all needed documents are available for the warehouse.
7. Conduct Daily follow up on production plans with supplier to follow up the requisitions for local materials and foreign materials on daily basis and prepare reports and summaries data concerning deliveries date and delayed material and take corrective action where necessary.
8. Planes and prepare production schedule for the supplier to meet the factory needs and sales dates.
9. Analyze supplier production specification and capacity and perform mathematical calculation to add shifts or any requirements to meet our factory needs and sales dates.
10. Ensure Proper coordination and communication with supplier to ensure on time delivery and solve the problems of shortage and the missing parts by Expediting and rescheduling open orders.
11. Perform Root Cause analysis for missed out production plane vs. actual plane and inform the management team about any delay in supply of any material compared to the predetermined plane.
12. Setting up Planning and Purchasing Breakdown Structure ( Work Breakdown Structure ) from purchasing requisition to receiving Materials by Warehouse for example, Planning, scheduling, Delivering, Non Conformity, replacement of the defective material to organize and coordinate all the process of handling material and take corrective action in proper time.
13. Manage and report non-compliant deliveries and non conformity material with all needed information to manage failure and arrange for replacement of the defective material/ component to maintain healthy feeding to the plant operations,
14. Monitor the implementation of the corrective action planes, and coordinate the disposition of non conforming items, Monitor performance to the plane and take proactive action to solve problems
15. Oracle User (ERP User) Experience in the field of MRP\ planning \ purchasing.
16. Supporting and maintaining ISO programs and procedures.
17. Monthly Reports on:-
Material Follow up Report: Monthly Report reports summaries data concerning deliveries date delayed material, opened closed Orders and updated it daily to take corrective action where necessary.
Supplier Evaluation: evaluate suppliers based on quality, cost, delivery, reliability, capacity, production and distribution capabilities to develop suppliers System and Performance and insure a high operational fulfillment
1-Responsibility for Managing, handling & administering Purchase Requisitions from site Engineers for all.
2- Visit project site and review engineering drawings with site Engineer requester to be able to understand
specifications on item Dimension and Purchase the suitable items.
4- Do research through catalogs, Internet, and face to face interviews with suppliers
(First Hand Suppliers) to gather information on the current market trends, prices and quality of products
and services requirements of the company
5 - After doing this research, Send Request for Quotation to the main Suppliers (Strategy of Order
Qualifier) and informed them with the Dead Line for request reply ( Beyond this date, no offer will be
accepted by our project)
6- Obtaining competitive offers for Purchase Requisitions and evaluate suppliers offers based on price,
quality, selection, service, support, availability, reliability, production and distribution capabilities, and the
suppliers reputation and history .
8- Analyze Maximum 2 competitive offers through (Comparison Sheet Tool) to reach to the best price,
quality, service, support, availability, reliability. .
enhance value for money - while still achieving the required standards and quality.
11 - After analyzing all this data and select the Order Winner, all this data sent to the Site Engineer
Requester to get order Conformation on item Technical description, Technical Aspects (Standard,
maintenance, service), Logistics ( availability ) .
12- Places purchase orders as needed within the MAS system after the approval of Purchasing Manger
ensuring on time delivery of the required quantities
15 - Match goods reception with PO with Supplier invoices and Follow the financial department till the
supplier receives his cash.
16- Prepare database (Catalogue database) about Product Family, the suppliers, Items Description, Item
Classification, and Historical Data for Item Price with continuous update,
Market survey searching for suppliers/ subcontractors.
Settling deals & issuing contracts for the selected suppliers based on the requirements & according
the company sourcing policy.
Coordinate with the purchase request originator for the technical approval of the suppliers' offers/
quotations.
Manage the local purchase request cycle (product and non product materials) from receiving till
materials delivery to the warehouse area.
Negotiations with suppliers to achieve the QCD (Quality / cost / delivery) according to our company
policy/targets and Negotiate solutions with vendors when terms of contracts are broken to ensure
company rights.
Issuing the local purchase orders.
Follow up the purchase orders to assure the commitment of the suppliers matching with the agreed
conditions.
Settle the supplier's payment cycle with the supported documents to financial department.
Monitor the performance in the both directions quality of service & quality of product to achieve our
quality index targets.
10. Take the corrective actions towards the bad performance suppliers.
11. Assists in the suppliers development programs.
12. Monitor & achieve the saving targets settled by our company.
13. Create up to date suppliers data base.
14. Create up to date item master file for all the purchase items/ SKUs.
15. Create up to date price index for the A category items.
16. Issue comparison sheet for the selected suppliers.
17. Follow up the department internal purchasing procedures/process according to the ISO requirements.
18. Secure our company purchases to avoid production line stoppage
19. Prepare specifications of formal bids and review to modify and approve department approved
specifications.
20. Purchase materials, equipment, supplies, and services for all state departments to ensure availability in
mean time.
21. Take corrective actions in case of any conflicts 22. Planning the forecasted needed materials for the production process.
Receiving the purchase requests for product & non product items.
Market survey for local suppliers.
Negotiation to achieve the optimum conditions (Cost / contract conditions like payment terms,
delivery time…)
Issuing of the purchase orders.
Follow up the purchase orders to monitor the supplier performance in accordance to the
agreed conditions.
Settling the payment cycle with the finance department & sourcing them with the required
documents (invoice-warehouse receipt-purchase order…….)
Supplier evaluation for the quality of service (commitment to the agreed due dates) & quality
products (commitment to the required specifications & quality standard).
Establish and maintain updated supplier data base (supplier name, contact, scope of supply …)
Handling the purchasing cycle of different types of purchasing items:
Foam
Cartoon
Screws, washers, nuts
Terminals
Wires
Packing materials.
Electrical components.
Prepare or oversee correspondence and ensure effective public relations with vendors,
users, and purchasing personnel.
Selection of Local suppliers shipping companies to achieve the lowest shipping cost.
Organize purchase orders claims and contracts for compliance to company policies and
procedures and Negotiate or supervise the negotiation of complex requests for equipment.
Evaluate international suppliers based on price, quality, selection, service, support, availability,
reliability, production and distribution capabilities, and the supplier's reputation and history.
Works closely with the planning department to start purchasing the materials needed.
Deal with turnover of about 700.000 EGP/Month.
Course Outlines: First Year, CORE COURSES CONTEMPORARY MANAGEMENT OPERATIONS MANAGEMENT FINANCIAL ACCOUNTING & REPORTING MARKETING MANAGEMENT BUSINESS ECONOMICS MANAGERIAL FINANCE APPLIED STATISTICS HUMAN RESOURCES MGMT SUPPLY CHAIN MANAGEMENT Second Year, TRACK COURSES: LOGISTICS MANAGEMENT GLOBAL SUPPLY CHAIN CUSTOMER RELATION MGMT E-SUPPLY CHAIN MGMT SUPPLY CHAIN MANAGEMENT MGMT OF DISTRIBUSTION Inst. MODELING&DECISION SUPPORT SYSTEM STRATEGIC MANAGEMENT