Global Invoicing Manager, Finance Shared Service Center
Aramex
Total years of experience :16 years, 1 Months
• Daily review customer’s transactions
• Manage stations requests on customer’s rates disputes .
• Connect and update rates for new customer’s rates in operating system
• Monitor special request from sales for existing customer’s rate and update INFOAXS system accordingly
• Clear invoicing disputes through ARN approvals (amendment request)
• Train, develop and mentor the billing team to ensure they are fully capable of handling their tasks
• Ensure billing team KPI’s are set and an quarterly performance review is conducted
• Determine access requirements to information within the invoicing team to guarantee privacy and confidentiality based on sensitivity, classification, legal requirements and company policies, and pass to IT for implementation.
• Develop and maintain the invoicing team response and recovery plan during a disruptive incident, using the tools and templates provided by the local business continuity coordinator working within the BIE team.
• Ensure having a succession plan in place
• Identify and propose training for direct reports
• Facilitate the flow of information horizontally and vertically
• Monthly complete previous month invoicing and report revenues to stations as per set deadline
• Monthly collect stations revenue reports after closing the month
• Regulate and organize the billing process at Aramex
• Ensure invoicing is 100% accurate in the INFOAXS system
• Regular support to the billing team to ensure smooth operations
• Take trial invoice and do checking before finalizing the invoices
• Export and compare INFOAXS, FTS, Optilog, Infor and O’Neill data with SAP and Accpac to make sure all invoices transferred correctly
• Adhere with company compliance, HSSE and sustainability corporate policies
• Reduce discounts given to customers due to wrong invoicing (over billing).
• Reduce invoicing errors causing disputes with customers to maintain their trust
• Ensure correct customers’ invoicing to facilitate collection process.
Invoicing
- Ensure Sales is closed and recognized on a timely basis for month-end.
- Timely billing to customers.
- Check and ensure sales are recognized correctly and post all sales invoices.
- Ensure all delivery and shipments within the closing month are being invoiced.
- Review contract obligations to ensure all contract invoices have been received and processed.
Cash & Revenue - Accounts Receivable
- Review cash receipts journal entry prepared by accountant.
- Doing applied for cash receipts.
- Check and reconcilaite postdated CHQ.
- Doing revenue entries for all products in AR and transfer from operation system to Accpac system (Accounting System).
- Reconciliation & matching for revenues and costs in the end of month.
Accounts Payable
- Review and verify invoices and check requests.
- Set invoices up for payment.
- Reconciliation of all supplier accounts to supplier statements.
- Doing AP entries related to all payments and suppliers.
General Ledger
- Bank reconciliation.
- Prepare monthly and quarterly journal entries related to specific accounts.
- Monthly reconciliation of payroll from general ledger to payroll reports.
- Perform responsibilities related to the closing process to ensure financial statements are properly recorded and presented on a monthly basis.
- Prepare and analyze monthly financial reports.
- Assist Accounting Manager with special projects.
- Prepare Sales result, Cost report for Sales & Country Manager.
- Support annual financial audit.
•Creating Financial Systems in various industries.
•Analyzing problems and implementing change through mapping, analyzing and reengineering business processes.
•Performing Process Mapping, documenting AS IS processes, financial policies and procedures, and internal controls.
•GAP Analysis and proposing recommendations.
