Archiving Specialist
National Drilling Company
Total years of experience :22 years, 8 Months
Setup & Establish Records & Archives Management Unit.
Participate actively in Company HSE programs and contribute freely to the achievement of the Company’s HSE policies and objectives. Through personal commitment and involvement, contribute to the safe and environmentally responsible operations of the Company’s day-to-day operations by complying with all policies and procedures and actively contributing to improvement through hazard and incident reporting and suggesting improvements.
Manage the flow of all documentation by working with project teams and be responsible for the acceptance of all project documents as per project and operations processes.
Establish, improve and maintain document access process and procedures including both project and administrative information management, permissions management and conducting training to users.
Collaborate with IT department in the development and maintenance of an automated data base management system via ASSAI for effectively filing, archiving, and retrieving of all electronic files.
Work with project teams to develop document controls for effective control, communication and collaboration during execution as well as sustaining on-going revision processes.
Supports project teams in meeting the contractors to fulfill internal document requirement and standards.
Supervise 2 DC’s and 2 Assist DC for assignment at Corporate, Engineering, Project, Warehouse and Sub-surface Data Management.
Selecting & Recruit DC’s for re-do Scanning, Compiling and Register of Legacy Documentation from Complete Final Documents Conversation of Physical Documentation to Electronic Documents into ASSAI for Archives.
Streamline and Work Closely with PETRONAS in getting standardize Business Process to handover Completion of Final Doc as Record Management & Archives from Engineering Data Management to Technical Data E&P PETRONAS.
Committee Member of Geo-samples Submission & Storage Facilities to PETRONAS Geo-samples Center (PGSC).
Petronas Sharing Contract (PSC) :
1. Cendor Phase 2 Development Project (CP2)
2. West Desaru - Early Production System Project (WD)
Contract Value : Undisclosed
Integrate and Centralise DC’s at Company from various allocation such as Design Office, Site Office and Corporate Office.
Streamline Documentum with project specification and Operation requirement.
To effectively execute the management, revision and issue of documentation with full responsibility for quality, quantity, format and Information Management (IM) Application requirement.
To contribute to the development of internal company documentation and IM procedures and application.
Project Management support to Contractor & Partner interface for complete cycle of IM and business process.
Ensure the IM applications are managed to support the storing, control, sharing, workflow, security, accuracy and completeness of the information.
To support the development/review of proposals involving work scopes covering document control and information management
To manage the complete cycle of Document Control and IM from system study and design, database population and management and on-going support services.
Establish & Develop Document Management Structure and Business Process for Design & Construction of AFC to Operation & Maintenance toward of CP2 First Oil.
Transportation and Installation of Offshore Pipelines & Commissioning for LIU HUA 4-1 Offshore Oilfields Development - COOEC (China Project)
Pipe (18”) in Pipe (20”) - Fast Track Project
Contract Value : USD35M
Transportation and Installation of Offshore Pipelines, Risers and Facilities for Gumusut-Kakap (FPS) Project
Contract Value : RM 3 Billion/USD800M
Development and implementation of Project Document Control Plan, Systems & Procedures.Implement the Project Sharepoint EDMS during start-up.Identify and manage all Document Deliverable.Coordinate all DCM activities and delegation of task to Seniors, Document Controllers & Assistant.Liaise with SCM & Materials Group on all Purchase Orders placed; Identify all documents deliverables from all third parties.Interface with Package Managers and perform periodic induction for all Project Team members. Induction to be done for all third party vendors also.Auditing on Project Document Control System, Procedures & Quality aspect of DCM.Analyze and resolve DCM issues, and improve the efficiency and execution of DCM requirements.Ensure timely issue of documents for distribution internally and externally.Anticipate DCM problems using operational experiences and judgment.Ensure all work performed to comply with Client’s requirements and final documentation hand-over to client.
Gumusut - Kakap (FPS) Topsides Details Design Project
Estimated Contract Value : RM 2.5 Billion
Ensure that the business and project requirements for all IM necessary during the lifecycle of the project are maintained on a timely basis.
Ensure the IM applications are managed to support the storing, control, sharing, workflow, security, accuracy and completeness of the information.
Provide the information to enable the expediting of information from designers, contractors and vendors.Responsible for ensuring that the project IM strategy, processes and procedure have been implemented.
Delegates’ responsibility and assign VDOC team to process, generate and distribute vendor documents to Gumusut Kakap Integrated Team-GKIT (MMHE+MISC), Sabah Shell Petroleum Contractor (SSPC) - (Advisor/Client), Technip Geoproduction (Design Consultant) & Third Parties Inspection Agency - TPIA ( BV & GLM).Monitor & Expedite Vendor documents submission as per Vendor Document Requirement List (VDRL).Assist in the handover the information to as required by the contract in a format that supports the population of critical operating and maintenance systems. Introduce & Conduct Intensive training to all vendor/supplier, TPIA for providing electronic documents using Livelink, EDMS and VPRM.Focal Points to MMHE with Clients, Contractors, Vendors and TPIA to receive, process, distribute and return comments. Assist in managing the IM connectivity and collaboration requirements between, engineering, client, construction, contractors and vendors.Generate Vendor documents deliverable register (VDDR) for internal, client, contractor and GKIT. Assist IM Manager to Interface & Coordinate IM Business Process for GKIT with Client, Design Consultant, TPIA & Vendors/Suppliers.Manage and Monitor receiving & returning of Vendor Document using Livelink, Stored in AVEVA-Electronic Document Management System (EDMS) & Register in AVEVA - Vintage Project Resources Management - VPRM.
Establish the archive unit structure to meet the internal requirements of AFC.
Design and implement strategic plans, procedures, policies and benchmarks (best practices) of correspondence management & archives management to ensure accuracy and completeness in record keeping.
Ensure all records/archives are created, captured, managed, stored, and accessible, distributed, secured and preserved for specified periods to meet legal and operational requirements.
Propose continuous improvement in recordkeeping technologies/applications.
Design and implement a structured security access system for all records/archives.
Provide internal consultation to departments on recordkeeping best practices based on needs, business process, workflow, technical architecture and information analysis.
Develop comprehensive integration strategies for records created in various information systems including plans for conversion, import and migration strategies, plus storage and preservation of records in all data formats.
Steering Committee for implementation of centralize and standardize Policy & Procedures in AFC
Airport Logistic
Package 1 - The Express Rail Link Dedicated Baggage Handling System at KLIA
Managing incoming and outgoing document, register, indexing and electronic distribution.
Control document including transmittals and submittals of drawings and correspondence.
Control Project Quality Management System, i.e - Manual, Procedures, Work Instruction, Method Statement, Form, Design Calculation and Codes and Standards.
Control and maintain the Quality Management System accordance with ISO 9001:2000 and project requirement.
Manage the document and drawing review process (internal & external)
Expedite the responses to document issues.
Assigning and varying documents workflow for daily project document activities.
Monitor the flow of documents based on Document Management Policy.
Assist Project Manager in compiling relevant documents for Monthly Progress Reports.
Managing all incoming and outgoing documents and as custodian of all documents relating to ERL BHS Project.
Responsible to organize the documents.
Interface and lease with Consultant, Contractor, Authority, Architect and Siemens Group for document submission or status.
Property Development
Proposed Mixed Development on lot 8093 (Cahaya Alam Development), Mukim Petaling, Selangor Darul Ehsan
Contract Value : RM 400 Million
Proposed Mixed Development on lot PT PB1, Pusat Bandar 1, (The Strand Development) Kota Damansara, Selangor Darul Ehsan
Contract Value : RM 450 Million
Process documents in accordance with Company procedures and guidelines.
Responsible for Document Control activities.
Maintain all records, data, documents and drawings in company system.
Performs data entry to produce logs, transmittals and weekly and monthly reports.
Provide copying, scanning support, distribution of documents, retrieval and filing of all documents
Ensuring all recording is developed and guarded with appropriate security
Maintaining efficient flow of correspondence for purpose of dispatch, fax and transmission or e-mailing
Perform regular housekeeping on all project documents
Perform regular Records Management and Archival exercises
Steering Committee Member for ISO 9001 Certification
Applicable using Fingertips from Ambersoft for QMS
In progress developing and implement Quality Manual System.
Assigned as a Working Committee and Internal Auditor for ISO 9001:2000.
Responsible to support department for the implement, development and maintain the Quality Management System - Documentation accordance with ISO 9001:2000.
Assist in conducting QMS and ISO training.
Appoint as Internal QMS Auditor for project management.
Seeking and update Codes & Standards as project requirement.
Compile Document & Information for submission of Proposal, Pre - Q, ITB and Tender.
Appoint as Corporate Document Controller for High Profile Project.
Register, Records and Distribute all Approval For Construction drawing (AFC), Project Procedures, Specification and Standards.
Produce Progress Monthly Reports for Top Management.
Preparing Final Documentation for submission to Client - Gas Malaysia Sdn.Bhd
Applicable in using Electronic Document Management System (EDMS) for QMS.
Coordinate Business Recovery Plan for Project Completion Documentation from Project Site Office, Corporate Office to Records Centre.
Establish Records Center within allocation of budget and support from Faculty Information Management (FIM) Uitm.
Apply and Implement IRM at Head Quarters /Corporate aligns with Company Corporate Governance & Risk Management Policy
Construction - Design, Builds & Maintenance
The Proposed Design, Construction and Completion of Waterfront Promenade at Precinct 3, 4, 5 & 18 at Putrajaya for Putrajaya Holdings
Contract Value: RM 115 Million
The Proposed Design, Construction and Completion of Cyberpark Development at Cyberjaya Phase 1 for Messrs. Setia Haruman
Contract Value: RM 26 Million
The Proposed Construction and Completion of Landscaping Works for MAS Resort Hotel, Tanjung Rhu, Langkawi for Messrs MAS Resort & Boutique Sdn Bhd .Contract Value: RM 4.5 Million
Handling, Controlling, Monitoring and Register all project documentation as Document Control Systems.
Compile and binding for project progress and monthly report.
Assist Admin Department in update company information for registration with CIDB, Local Authority and Client.
Compile Document & Information for submission of Proposal, Pre - Q, ITB and Tender.
Steering Committee Member for ISO 9001 Certification
Formerly Known as Bc.Library Sciences & Information. Uitm was recognise as University at 1999. Rebranding Courses name to Bc.Information Management. 4 major study was introduce : -Library Sciences & Information. -Information Management System -Records Management -Resource Centre Management.