Procurement Manager Aramco Approved
ALMEER SAUDI TECHNICAL SERVICES CO. W.L.L
Total years of experience :10 years, 8 Months
Review of MTO, Preparation and Review of Material Requisitions.
Float RFQ/RFP for all SA Approved suppliers which complies with Saudi Aramco standards and project specification, Prepare TBE/CBE with engineering dept for the short-listed vendors.
Negotiate delivery terms with the supplier to meet the Project Schedule.
Support Project team to get the required replies from the Suppliers regarding technical clarification to avoid any delay in the technical submittal approval from client.
Identify approved VENDORS and MANUFACTURERS based on RVL and 9COM.
Coordination with designer and engineering Dept for EPC/ LSTK LSPB projects.
Review and obtain approval for Non objection/Award recommendation for PO placements.
Review of Non inspectable Material Requirements.
Coordination for Pre-Inspection meetings at Manufacturer location prior to fabrication.
Liaisons with Aramco for all the inspectable materials.
Upload all 7 steps of procurement to Saudi Aramco EPM portal after each step documents approvals
Coordinate with Saudi Aramco Project Management team.
Follow up for NMR’s and Spare - parts Data packages.
Follow up for ITP and all Supporting Documents for Inspection and Material Receiving.
Negotiate contract terms of agreement and pricing with procurement team.
Complete monitoring of all procurement related activities.
Prepare procurement payment plan weekly / monthly.
Support Quality department for inspection related material documents (MTC, COC, FAT Reports)
Approve Purchase Orders, Letters of Intent, Letters of Award, Sub-subcontract Agreements and Service Agreements as per approved DOA.
Support and contribute details / reports to Commercial team for updates for cost to complete exercises.
Oversee and contribute to Project Procurement Plan, consisting of Package Procurement Strategy (including Proposed Vendors), Package Procurement Summary and Master Procurement Schedule for the assigned Projects & weekly / monthly submissions as applicable.
Contribute to Vendor Evaluation process and monitor results for repeat work with vendors.
Ensure team cross check material with stores to ensure any usable material is utilized accordingly.
Review & assess ongoing performance of direct reports from team
Floating RFQ/Inquiry to potential local and global suppliers based on operations requirements that meet (SA) Saudi Aramco Standards.
Preparing and submitting RTA, MTA, MR, TBA, MTS, MPSR, TBE, award recommendations and NMR's to SA for INSPECTABLE or NON-INSPECTABLE Vendor's materials
Evaluating & monitoring supplier performance thru monthly/weekly scorecards. Also have ability to communicate effectively (Daily/weekly)
Short term and long-term contracts initiative with suppliers and service providers through the help of Legal and Sourcing leadership team.
Vendor's evaluation every 6 months based on their performances and prepare monthly KPI report.
Provide procurement documents to Auditors for Audit and prepaid weekly procurement progress report (WPPR).
Analysis quotation, negotiate PO terms & conditions. Supervise all purchasing and sourcing activities related to Vendor quality certification, Vendor identification, etc.
Coordinating with PMT (Material Specialist) to get Approval for the IAP, s from VID.
SAMSS & other Applicable cods and Standard in all levels (0 / 1/ 2 / 3 & 4).
Arranging the inspection for Electrical items like Switchgear, Transformer etc.
Inward materials inspection, verification of material specification and grade, material traceability,
Assessing mill defects and damages during transportation and reviewing of MTC.
Follow up with Saudi Aramco for the approval of all required vendor procedures, ITP and submittals
Coordinating with Management in order to conduct third party audit on achieving procurement 15%, and 60 %.
Prepare and Approves Contracts /Purchase order within the Authorized limit for the required materials and services with all agreed and standard terms.
Identify approved VENDORS and MANUFACTURERS based on RVL and 9COM.
Identify Long lead, Engineered and Non- Engineered Materials.
Coordination with designer and engineering Dept for EPC/ LSTK LSPB projects
Follow up manufacturing, Inspection and Delivery Process of material till it arrives at Project site.
Review of MTO and Review of Material Requisitions Float RFQ/RFP for all Approved & Local suppliers.
Review final purchase orders and cross check the compression sheet.
Ensure that all outstanding issues are closed by vendor inspector during inspection visit at
Vendor facilities and it’s reported by TPI vendor inspector.
Preparing Final Disposition Report (FDR) for the material which released for the shipment
Based on inspection release note (IRN) issued after the final inspection.
Communicate with parties in a contract to ensure understanding of the SOW and contact terms.
Review suppliers’ invoices to verify their progress payments and Prepare procurement reports for weekly and monthly meetings.
Operating on Videntium Software for assets management and Zoho cloud software for accounts support.
Drive the stake holders/suppliers/team members, identify and remove potential barriers to success
Ensure the material group team has targets defined and is in alignment with the involved Sika Target Markets or country/regional strategy.
Ensure the implementation and tracking of the achieved results.
Contract management with suppliers.
Self-contained realization of strategic projects and targets.
Create and track strategic Procurement targets by measuring KPI`s.
Identify and facilitate saving projects in all regions, ensure supply of materials for all facilities served by the material group.
Ensure that representatives of the participating countries are involved, and the communication is done properly.
Assure compliance and ethical standards with applicable laws, Sika’s Procurement Manual and Sika Code of Conduct. Prepare supporting documentation for annual internal & external audit.
Report to Head of Procurement & Regional Category Manager and is aligned with the overall category targets.
Regularly attend and contribute to Toolbox Talks.
Attending Meetings and clearing issues related to procurement, customs and logistics.
Attach all relevant documents, instructions to bidders, and technical and commercial deviation forms to RFQ documents
Prepare MOM Minutes of Meeting weekly and share with all concerns departments.
Administration of the tender process from procurement strategy, EOI, tender queries, assessment through to Tender recommendation report.
Developing and managing the commercial administration, monitoring and change control system requirements, as required by the Contract.
Analysis quotation, negotiate PO terms & conditions. Supervise all purchasing and sourcing activities related to Vendor quality certification, Vendor identification.
Preparation of contract documents for execution and creating a procurement database to facilitate the procurement process, monitor the quality of services provided by suppliers, and evaluate suppliers
Coordinate with accounts to ensure payment application is issued in a timely manner and ensure strict adherence to the company financial and system procedures
Review actual expenditure against program to deliver accurate cost to complete estimates on a monthly basis.
Ensure all commercial activities are carried out in accordance with company policy.
Issue (PO) Purchase orders and distribute them to the supplier after negations and comparison sheets.
Enter order details (e.g. vendors, quantities, prices) into internal databases.
Liaise with project teams to ensure the correct utilization of the project control system based on project specific requirements and corporate guidelines.
Review approved (PR) Purchase requisition.
Float and communicate RFQ to suppliers. Prepare (PO) Purchase order as per material Request.
Update Concern Dep. / Request Dep. By Status of the Order by advising the Estimate delivery date.
Monitoring the Status of Order until receive Shipping Details from Vendors.
Represents the company in negotiation with the suppliers regarding finalization of price/terms & conditions.
Oversees follow up with the suppliers for the timely delivery of materials requested.
Oversees required procurement process (e.g. Preparation of purchase orders, reviewing inquiries from the suppliers, Shipment documentation and follow up with the shipment agents, Payment to suppliers etc.) for the purpose of timely closure of MRs.
Ensures efficient control of purchasing information, files & records (e.g. Material requests, Purchase orders, supplier’s files etc.) for the purpose of ensuring the availability of documentation/information and compliance with established policies and guidelines.
Ensures the quality of the commodities purchased as per the set standards and specifications provided by the project sites.
Manages the engagement of procurement consultancy where specialist services are required or existing resources cannot meet requirements.
Takes care of all inventories and stores under the scope of procurement department, ensures safe handling and efficient delivery.
Prepares report to the Top Management providing a review of procurement activities and achievements on scheduled times.
Reviewing the technical evaluation with the engineer concerned.
Negotiations with potential suppliers and prepare bid compression sheet for evaluation.
Liaise with the account payable department.
Create the Purchase Requests, Purchase orders in ERP system (Oracle-Fusion)
Support the development of local supplier/vendor required for the operation.
Monitor payments and expenditures, preparing invoices and receivable statements from client.
Ensure accuracy of shipping documentation.
Up to date with latest importation requirements and proactively work with relevant teams to ensure timely implementation and compliance.
Responsible to ensure timely delivery to end accounts of Finished Goods inventory in the required specs through successful follow up with distributors & sales teams.
Coordinate for material certification & deliveries, material rejections.
Ensure high standards of HSEQ are maintained within the stores.
Entries of material receipt, deliveries complying with customer’s requirement.
Controls inventory levels by conducting physical counts (Oracle / RMS).
List out the variation, if any, for higher management’s approval as per Authority Limit Matrix. Plan the material receipt and offloading/unloading the material in time without incurring extra cost.
Logistics coordination and Procurement Contracts preparation prior to issue purchase order.
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