HR & ADMIN ASSISTANT
KEYSTONE ENGINEERING CONSULTANTS
Total years of experience :5 years, 7 Months
• Sourcing CV’s, Scheduling Interviews, Recruitment
• New employees arrival arraignments (visa deposit, ok to board, transportation, accommodation)
• Joining Formality for new employees (Induction, Email, Sim Cards, Bank Accounts, Insurance cards)
• Coordinating with PRO for labour Contracts, Employee Contracts Visa Stamping Assistance, EID, work Permits
• Processing Time Sheet, Leave, Resignation, Termination, Disciplinary Actions and Exit Interviews
• Preparing Offer Letters, Salary Letters, Issuing Salary Slips, NOC
• Preparing Payroll
• Probation Reviews, Performance appraisals, Employee Contracts
• Processing Leave Salary, Final Settlement and Visa Cancellation
• Reporting to Managing Director
• Vendor Management, Finding New Suppliers, Requesting Quotations.
• Handling Customers for viewing of Flat, Villa, Office spaces
• Preparing the Tenancy Contacts, Collection of cheques
• Collection monthly rent cherubs, maintenance qauries etc
• Preparing LPO, Review the prices, follow up for on time delivery.
• Payment Process to Vendor on time as per terms from Finance department.
• Ordering Stationery and Toners, Printing Course Materials, , Visiting Cards, Letter Heads, Vouchers, etc.
• Asset codes and RFID process.
• Monthly Purchase report and other documentation.
• Office Management, Undertaking renovation work (Replacing Electrical items, Fire & Safety Equipment, Office Furniture, Civil Works, maintenance of Centralized Air Conditions).
• Contracts Administration and Document Controlling (Annual maintenance Contracts, MOU’s, Tenancy contracts, Rental and Vendor agreements).
• Maintenance of Office equipment (Printers, Fax, Gensets).
• Payment of Electricity, Telephone Bills.
• Issuing Petrol cards to drivers, Vehicle, Log Books, Insurance Renewal, monitoring fines, Parking Card..
• Air Ticket and Hotel Reservation, Rent a Car, Heavy Vehicles for Logistics.
• Logistics Support to Collecting and Submitting Drawings, Reports to Clients.
• Facility Management.
• Monthly Reports on Purchase maintenance.
#Managing day to day operations
#Handling Manpower
#Consultancy for Supply of labour
#Coordination with Govt Departments
#Handling Annual Contacts related to office #maintenance, logistics, warehouse and service contracts
#Handling Confidential Documents
#Purchasing and Vendor Management
• New employees arrival arraignments (visa deposit, ok to board, transportation, accommodation)
• Sourcing CV’s
• Arranging Interviews with HOD’s
• Joining Formality for new employees (Induction, Email, Sim Cards, Bank Accounts)
• Coordinating with PRO for Visa Stamping Assistances, EID, work Permits, Insurance cards
• Processing Time Sheet
• Leave, Resignation, Termination and Disciplinary Actions
• Updating of HRMIS Reports, HR Dashboard and Software
• Assisting HR Manager in Payroll Administration
• Organizing Employee Inteaction events with Management
• Purchase of stationeries and pantry items for all Eros showrooms and departments, branch offices, warehouses on a monthly basis across UAE.
• Purchase of electrical items and furniture for the maintenance of Showrooms, office, warehouse etc.
• Ordering visiting cards for new employees and present employees.
• Ordering company letterheads, brochures, other printing jobs of other Divisions.
• Handling admin help desk requests and closing before the target dates (quires raised by the employees related Accommodation, maintenance, stationery, visiting cards etc.)
• Logistics support to HRdeterment for training and CSR activities.
• Updating of accommodation of reports of all the regions (Dubai, Al Ain, Abu Dhabi)
• Vendor management and evaluation.
• Purchasing of items through LOCAL PURCHASE ORDER and payments to vendors as per terms and conditions of the company and processing the payments.
• Preparing monthly reports (stationery, printing, electrical items)
• Exit process of non-renewal employees.
• Booking Air tickets and hotel rooms
• Handling petty cash and monthly report to the finance dept
•Completing the Medical Test of New Employees for Visa Stamping
•Completing the Process of Emirates ID for the New Employees.
•Taking care of the visa renewal of workers and Staff as per the Expiry of Visa and Bataka. I.e. taking the staff and Workers for the medical test before visa renewal and also completing the Emirates ID process of Existing Employees. (Successfully Completed the EID Process of 4800 Employees.)
•Coordinating for the Issuing of Labor card after Visa Stamping
•Issuing of Insurance Cards and Hospital Follow ups if an Employee is Admitted in Hospital.
•Regular Site Visits to inspect the welfare provisions
•maintaining Welfare Tracker Register in Every Camp (All the Complaints of the Employees living in the camp will be registered on Daily Basis and will be solved within 48 hrs. TAT.)
#Monthly Report on Retention, Resignation, Disciplinary action, Welfare Activity Done, Visa Renewal, labour card, Emirates ID issued, Exit Reports
processing Time Sheet, Leave, Resignation, Termination and Disciplinary Actions
•Processing both Emergency and annual leave of the Employees and Arranging for their Leave Settlement
•Processing the Resignation and taking Exit Interview of the Employees and arranging for their Final Settlement.
•Processing the termination of employees as per law and arranging for their Final Settlement.
•Looking after the disciplinary process of the workers and staff.
•Systematic reduction in absenteeism by taking strict Disciplinary Actions against who absents from work. ( Issue of Warning Memos and issuing Termination orders as per Article 120)
•Taking Strict Actions against Employees Selling Liquor inside the camp.
•Taking strict action against those who create problems in the camp under the influence of Alcohol.
•Adequate knowledge of Labor laws and statutory requirement
•Handling Office Petty Cash of AED 50, 000 Every month
•Submission of Petty cash bills every month end.
Office Administration
Day to day update to the Director
Visit to Government Departments regard to Schemes
Guidance to the MSW students for the field work
Agency coordinator for the study on Socio-Economic
Developing Project proposals and submitting for Grants to the funding agencies
Event Organizing
Financial Aspects
Date to day office Work
Handling Manpower
Recruitment of Staff for the project
Policy Implementation
Training and Development
Organized and Coordinated the Quarterly Review of the project
Capacity Building of staff with various workshops
Identified/selected the Beneficiaries for workshops/Trainings organized by the stakeholder and other organization
Weekly up-to-date about the project to the President of the Organization
Correspondence, offer letters, MoU etc
Schedule of visits, ticket booking, reservations etc.
Prior Commutation with Offices, arrangements etc
Documentation of meeting minutes
Overall program/event management
Conducting Consortium partners meeting
Financial duties
Managed 250 Staff throughout 30 districts (Counties) of Karnataka State
PRINCIPLES OF MANAGEMENT RELATIONSHIP MANAGEMENT INDUSTRIAL MANAGEMENT MANAGEMENT INFORMATION SYSTEM (MIS) HUMAN RESOURCE MANAGEMENT LABOUR LAW ORGANISATION BEHAVIOR INDUTSRTIAL RELATION
Vice-Pesident of CLC Assocoiation Member of College Football Team Particpated in Athletics Member of Dramatic,konkani,National Service Scheme, Association
