HR OFFICER-Benefits & Compensation / Administration/Recruitment
Abu Dhabi Supplies & Commercial Services
Total years of experience :25 years, 11 Months
Supervise Payroll and fill in for the Seniors as needed and prepare work schedules to ensure appropriate coverage.
Preparation of payroll with the WPS system which in accordance with the central Bank system.
Operates as the subject matter expert and escalation point to resolve issues and continuously looks for improvements in operational processes and designs and implements those initiatives
Conducts work planning, estimation and prioritization to optimize performance of team and works with Other Department and Manager to define standards and reusable approaches for Payroll operations
Assist Finance and HR to create annual team objectives.
Escalate potential service issues to HR and Finance Director
Directs work within clear budgetary guidelines.
Defines standards and reusable approaches within the Payroll operational framework. .
Approve and release manual off-cycle check payments.
Advises, interprets and provides direction to management and staff on university rules and procedures and Federal, state and local laws and regulations involving payroll and related benefit program deductions to ensure ongoing compliance.
Handles Employee Insurance and workmens compensation
Responsible for all Benefits and compensation payment ( Leave pay, Reimbursement/encashment and End of Service benefits)
Prepares Bank Correspondence and other related Letters and certificates of employee.
Prepares Payment Order and maintain related Records.
Also coordinate with Qatar and Iraq base branches
Complies with work scheduling requirements according to reasonable policy and practices.
Verifies receipts of timecards and accuracy of entries entered, and ensures hours are distributed to the appropriate cost center.
Enters weekly time cards data into the system database & balancing all batches & making any adjustment as necessary.
Preparation of monthly payroll for more than 700 staff for both branches Qatar and UAE using WPS by central Bank & as per Labor office of UAE
Prepares overtime payment in accordance with the time cards.
Maintain list of all existing employees new comers and leavers.
Reconciles personal ledger of all employees for other claims such as travel & field expenses claims.
Reconciles utility bills (tel. & electricity) traffic penalties, Advances and other invoices determining amount of appropriate payroll deductions.
Prepares Bank transfer letter & payroll check for disbursement.
Preparation of staff benefits such as leave pay & end of service claims EOSB.
Provide first class admin & general HR support to managers & employees
Log & track employee sickness, holidays & other leaves.
Conduct initial interview
Log Cv’s, Track application progress, Schedule interviews, provide candidate feedback, support line manager in reviewing & short listing
Prepares appointment Letters/ Contracts & other correspondence.
Prepared business correspondences for banks & clients.
Managed financial departments with responsibility for Budgets, Forecasting, Payroll,
Ensured compliance w/ accounting deadlines.
Prepared company accounts for audit.
Prepares Annual Performance appraisal
Handling all enquiries of all employee from different sites concerning payroll data.
Prepares monthly report and statement.
Handling Head Office Petty Cash
Also handling Accounts Receivables.
Prepares Bank Guarantee Letter, Letter of Credit
Prepares Invoicing and Portal requests.
Preparation of payment vouchers & checking Ledgers of Clients for due payments.
Responsible for Incoming and outgoing Faxes.
Updating all project records
Preparing tenders for request for quotation (RFQ's) of different project directors.
Making Invoice analysis.
Handling Clients inquiry and other phone calls.
Handling all outgoing couriers everyday for different branches in Gulf
Handling all payables and receivables.
Coordinate to the finance department.
Preparing LPO’s.
Handling Petty Cash.
Updating all the files.
² Responsible for Maintenance of Account records and statements
² Prepare monthly payroll and manpower benefits and deductions
² Preparing tenders for request for quotation (RFQ's) of different companies.
² Prepare up to Finalization of Financial Statements.
² Handling Clients inquiry.
² Monitoring of check issued.
² Prepares check and other documents to be signed by the General Manager.
² Responsible for incoming calls emails and letters.
² Preparing letter of correspondence among company supplier and clients.
² Initiating orders for materials needs for the project.
² Preparing budget for each project to be submitted and approved
² Responsible for the incoming and outgoing fax messages.
² Responsible for Inventory control and maintenance of Average stock level.
² Responsible for the availability of all products.
² Awareness for the upcoming new product.
² Communicate and deals with all company suppliers.
² Responsible for product price increase and decrease.
² Total budgeting.
² Prepares seasonal promotion of selected product.
² Responsible for different marketing strategy.
² Finalizing reports from Different department
² Supervising product movement or level of demand.
² Supervises store supervisors and other employee.
² Audit and reconcile the outgoing product with the ending inventory.
² Prepare Monthly Financial Reports.
² Maintaining Existing accounts.
² Ensures that all portfolios are properly documented.
² Assuring all records is updated.
² Ensures accurate accounting transaction.
² Prepares credit memo for the clients.
² Entertain Client call and send quotation for possible expenses
² Monitors properly the handled current accounts.
² Prepares and Finalize Financial Statements.
² Reconcile bank statements balances.
² Responsible for maintaining and replenishing of petty cash fund.
² Responsible for payment of due bills.
² Adjusting all prepaid and deferred accounts.
² Responsible for the incoming and outgoing fax messages.
ACCOUNTING ASSISTANT
General Duties and Responsibilities:
² Post all transactions and prepares the supporting documents.
² Prepares check payment for the commissary
² Assuring all records is updated.
² Ensures accurate accounting transaction.
² Prepares report for the Accounting head to be submitted to the management
² Monitors properly the handled current accounts.
² Prepares Financial Statements.
² Reconcile bank statements balances.
² Responsible for the petty cash.
² Review the reconciliation monthly.
² Audit the head cashiers.
STORE MARKETING ASSISTANT
General Duties and Responsibilities:
² Prepares Quotation for possible customer.
² Ensure accurate implementation of the staff of the seasonal promotions and discounts.
² Submit monthly mktg. program for the incoming month or season.
² Responsible for reservation of parties or for any occasion from which part of the store premises will be used.
² Taking reservation for bulk orders and forwarding to the kitchen manager.
² Prepares program for the company's sponsorship.
² Prepares letter of approval for company's sponsorship.
HEAD CASHIER
General Duties and Responsibilities:
² Closely monitors cashiers performance.
² Directs, trains, guides, motivates and evaluates the performance of the staff.
² Responsible for counting and reconciling of daily sales from the cash register report.
² Responsible for auditing each cashier for their overage and shortages.
² Responsible for auditing of the floating money for each cash register everyday after closing.
² Take and prepares all the reading and reports of daily sales and submit to the accounting department
² Approves transaction within limits of authority and in accordance with policy guidelines.
² Handle any customer complaints.
General Accounting Financial Accounting Partnership and Corporation Accounting Internal and External Auditing Cost Accounting Finalization of Financial Statement Business Taxation Business Management Marketing
