Overall Review:
Responsible for managing the logistics team for the project.
Responsible for monitoring and evaluation of supply chain activities throughout the project.
Developing supply plans and report plans regarding project supply activities.
Compiling data and studying the efficiency of the supply chain of the project.
Create, update, and monitor all key performance indicators for the logistics department.
Order Management
Responsible to receive all supply requests for medical and logistical items locally and internationally procured and process them in the logistic tool.
Check and assure that the requests have all necessary information for processing.
Follow MSF Supply guidelines to process orders and issue the appropriate documentation: Internal Request, Quotation Request, Purchase Order/List, Packing List appropriate supply documents, , Freight Manifest, etc..
Ensure smooth flow, accuracy and timely authorization for all documents. Ensure that right documents are used for right process.
Monitor progress of orders and communicate expected delivery dates to requestors.
Ensure formal validation and follow-up of invoices, and their correct registration.
Ensure supplier database is properly updated (addresses, prices, preferred items/ logistical items).
Liaise with the Supply in Coordination and follow up on the status of medical orders, communicate any difficulties to the LogAdmin.
Purchase Management
Follow up with Purchaser regarding any difficulties with orders, expected delivery times of local orders and update requestors.
Participate in price comparison for the best price quality offer (logistical) and discuss with Logadmin.
Advise on availability of requested products (logistical) on the local market in terms of quantity, quality and time constraint.
Advise on availability of requested products on the local market in terms of quantity, quality and time constraint
Identify and select a list of local suppliers with the LogAdmin, applying MSF quality standard
Check that MSF procedures are followed during local purchasing (quotes and bids for tender) ensures correct financial conditions and negotiates with service providers.
Stock Management
Focal point for communication with Capital regarding pipeline and outstanding orders.
Report any item missing or damages.
Ensure timely preparation of medical stock report ( MSR).
Priorities deliveries according to requested delivery dates and urgency of request.
Filing all documents related to logistical activities.
Human Resource Management
Supervise and coach my team, ensure everyone complies with his/her job description, in good working atmosphere and HSE conditions.
Follow up on the team administration (evaluation, vacations, replacements, etc)
Ensure that daily workers are properly recruited, monitored and previously validated (when applicable).
Facilitate training and coaching sessions for the logistics staff.
Reporting
Attend general staff meeting, project meeting, supply meetings.
Create situation reports (sitreps) and report to coordination all supply activities on a monthly basis.
Monitor context with the team and report any new information to the project manager.
- Company industry:
- Non-profit Organization
- Job role:
-
Logistics and Transportation
