GM - HR Planning
Abdul Latif Jameel
Total years of experience :18 years, 2 Months
• Manage the HR operations (recruitment, GR, ER, ERP, payroll)
• Revise job descriptions
• Revise policy & procedure
• Implementation of ERP (Wings)
• Identify manpower needs for each BU and making sure its aligned with Annual Budget
• Review the annual budget
• Conduct investigations with employees
• Conduct employee satisfaction survey (ESS)
• Introduced employee of the month program
• In-charge of Medical Insurance
• Build the Job Descriptions for Hafil Transport (5 BUs)
• In charge of Employee Self Services
• Managing the HR Team’s Annual Vacation Plans
• Create Employee’s Handbook
• Revise/update group Policy & Procedure
• Enhance the Procedure and Workflow of the Human Resources transactions while following up on HR Operations
• Fully handling the Recruitment Function for Local & Overseas candidates
• Build up a business relation with Training Vendors Local & International
• Executive Management Training
• Identify the TNA for BUs
• In charge of the Performance Management System for Hafil Transport
• Build up the Competency Framework across Hafil (for Staff, Middle Management, and Senior Management Levels)
• Identify Manpower Needs for each BU and making sure its aligned with Annual Budget
• Build & Execute the Onboarding/Orientation Program
• In charge of Employee Satisfaction Survey (ESS)
• Generate monthly reports and share it with Business Units
o Saudization Report
o Turnover Report
o Annual Leave Balances Report
o Headcount Report
• Managing the HRMS Team (8 subordinates - 4 Admins & 4 Officers) with a Centralized HR, serving 9 companies within the Jamjoom Group (over 2, 400+ employees)
• Organizing the Annual Leaves throughout the year for the HRMS Team
• Making sure transactions go smooth with no delays within HR
• Redefine HR Process & Procedure
• Providing the Management with Monthly Reports with regards to the Saudization & Turnover Statistics
• Handling Performance Management Program
• Created & modified HR Processes for the (Talent Management & Acquisition, Talent Development, Facility Operations, and Personnel) departments
• Handled the Performance Management Program from designing the form, communicating it to the organization, making awareness sessions on how to fill it up, to collecting back the evaluation.
• Support the Talent Acquisition function in recruiting HR Data Maintenance:
• Monitor and support the self service modules with regards to HR processes delivery and reporting (Performance Management - Competency framework and ratings - Job Descriptions)
• Monitor and support self service modules with regards to employee administrative requests and approval cycles.
• Self Service user support:
* New hiring training
* Access & Password reset
• Technical emergency reporting and resolving with IT in coordination with vendor
• Maintain all HR data on HRMS with regards to the hiring, firing, transfers, promotions, and demotions processes.
• Maintain/Monitor payroll records on HRMS and reporting.
HR Management Reports Design & Generation:
• Obtain management requirements and align expectations with HRMS capabilities
• Generate periodic reports and send to concerned managers timely and accurately, such as:
* CEO HR Monthly Reports
* HC Reports for departments
* Turnover Reports for departments
* Competency Ratings
* Performance Ratings
* Performance cycle progress reports for departments
* Employee Votes Reports
* Data Quality and Audit Reports
• Generate Ad Hoc reports as requested and review before sending out
• Coordinating, facilitating, and administrating the 360 Executive Leadership Survey for the Management Team
• Creating a report for the Management Team by analyzing the 360 Executive Leadership Survey results
• Coordinating candidates’ interviews & providing support to Recruitment Dept by interviewing candidates when needed
• Worked on the Annual Budget Year
• Revising the Cost Centers to fit each Division/Dept
• Working with the Employees Relations Dept on Employee Handbook (included the Employee Benefits, Policy & Procedure, ect.)
• Keeping track and updating of all the Organization Charts
• Keeping monthly records of all training both internal and external, conference and seminar attendance
• Responsible for the production of training statistics
• Coordinating with all employees who have requested training (Public/In-house)
• Coordinating with external training providers
• Updating Training calendar - Training Calendar must include all data from the most recent Performance appraisals.
• In charge of booking all of public training courses
• Ensuring that invoices are signed and sent to finance
• Preparing statistical reports outlining utilization of training budget
• Preparing annual/monthly statistics
• Designing process-flow diagrams for ODT function
• Interacting effectively with all employees requiring immediate business demands in the absence of the ODT Manager
• Taking initiative in facilitating the ODT Manager’s business requirements in order to optimize the use of his/her time effectively
• Researching training providers in line with organizational requirements
• Strategic Planning - Handling the preparation/facilitation for all Strategic Planning initiatives
• Performance Management Program - administrating workshops to support the PMP and updating the PMP database; organization wide
• Job Descriptions - Administrating and providing assistance to support the preparation and updating of job descriptions; organization wide
• Tracking inbound & outbound for local & international shipments
• Following up with customers' inquiries in Small Package Service
• Customer Service Representative for Orbit & Mobily accounts
• In charge of Export Department for Small Package international shipments