Aida Salloum

Provide the executive support to the Chairman and responsible for all Executive Assistant duties: the smooth running of his office, day-to-day administration, diary management complex travel arrangements, arranging high level meetings, handling all incoming calls and mails, arranging business trips, hotel reservation, visa arrangements, and Liaison and hosting of VIPs. In addition to;

- Organizing the Board of Directors and the Executive Committee Meetings and preparing the agenda and the relevant documents.

- Responsible for Government Departments works and relations especially Dubai land Department, RERA and Economic Department.

- Following up the renewal of the trade licenses to the Group.

- Following up the meetings of the UAE International Investors Council and prepare the relevant documents and subjects in coordination with the Chairman.

- Following up the meetings of the UAE & UK Business Council.

- Handling the trade marks registration.

- Maintaining the confidential and original documents of the company.

- Handling the legal cases and following up with the external legal firms and preparing the relevant documents.

- Providing legal support, preparing legal correspondence and other legal documents.

- Providing appropriate liaison with company and other external agencies and organizations.

-Organizing and maintaining agreements ( lease, consulting, technical agreements, etc).

-Filing of correspondence and legal documents; ensure proper indexing and filing or original legal documents.

-Arranging the events of the company

Working closely with the other companies of the Group and providing them with the assistance needed.

Provide the executive support to the CEO and responsible for all PA-Office Manager duties: the smooth running of his office, day-to-day administration, diary management, complex travel arrangements, arranging high level meetings, handle all incoming calls and mails, arranging business trips. In addition to;

- Organizing the Board of Directors and the Executive Committee Meetings and prepare the agenda and the relevant documents to the company and its subsidiaries.

- Drafting the Minutes of Meetings of the Board of Directors meetings.

- Drafting the resolutions of the Board of Directors of the company and its subsidiaries.

- Following up the legal documents and contracts.

- Supporting the other departments and provide them with the information and assistance.

- Following up the purchase and shareholders agreements of the company and its subsidiaries.

- Arranging of all training happening by the company..

- Newspapers and magazines subscriptions.

- Maintaining filing systems.

- Procurement of supplies of stationary and printing

- Office accounting/petty cash/payments etc.

- Travel/accommodation/visa arrangements/ HR Matters

Legal Assistant Duties:

-Assisting the head of department on all secretarial and administration support, department related works such as following up the progress of cases, billing and collection of professional fees, preparing marketing plans, attending meetings and drafting notes on resolutions adopted at meetings, documentation and self correspondence.

-Managing the litigation program and updating the data on daily basis through close cooperation with responsible lawyers.

-Coordinating the work between lawyers in the department and the administration of the firm.

-Providing the lawyers of the firm with laws, regulations and rules.

-Assisting lawyers in reviewing agreements, courts memos, records and documents.

-Updating and sending a monthly report to the clients.

-Designing and preparing the following reports:

- Weekly hearings report.
- Monthly report on cases handled by the firm
- An annual report on the status of cases.

Administration Officer duties:

-Coordinate the clerical and secretarial functions requires to effectively implement administrative polices.

Supervision of the support staff on a day to day basis..

Monitoring of systems such as files management and inter office documents movement.

Procurement of supplies of stationary and printing

Renewal of maintenance contracts for cleaning services, telephone systems, faxes photocopiers etc.