Assistant Manager Administration
Sconce Global Private Limited
Total years of experience :12 years, 5 Months
• Planned team-building exercises to increase employee performance and job satisfaction.
• Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed including ink cartridges, toner and paper.
• Monitored security and handled incidents calmly.
• To obtain documents, clearances, certificates and approvals from local, state and federal agencies.
• Assessed job applications and made hiring recommendations to bring in top candidates for key vacancies.
• Monitored and updated employee database and managed scheduling for 100 employee team.
• Provided administrative support, including processing purchase orders, service contracts and financial reports.
• Updating office policies and procedures.
• Organizing special functions and social events.
• Managed conference scheduling and travel arrangements for key personnel.
• Supported HR functions, including new hire orientation and equipment allocation.
• Supported timely and accurate administrative task completion.
• Prepared detailed documents and reports in adherence administrative processes.
• Monitored and directed incoming mail and prepared outgoing mail.
• Coordinated travel itineraries, including flights, ground transportation and hotel accommodations.
To perform as Administration Officer to ensure that high quality, efficient, reliable administration, document management and facilities support is provided to at various levels of employees and allowing the business to operate effectively at all times.
Organize and schedule meetings & appointments.
Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed.
Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.).
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
To ensure timely renewal of contract agreements/ AMC’s and vendor management.
Updating office policies and procedures.
Organizing special functions and social events.
To manage people, perform administrative task, and identify new tenders, tender document writing and manage virtual tender teams, from front line business development managers to technical experts.
Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed including ink cartridges, toner and paper.
Carry out administrative duties such as filing, typing, copying, scanning etc.
Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.).
To act as a liasoning officer between clients and vendors and maintain effective lines of communications.
Organizing special functions and social events.
Organize a filing system for important and confidential company documents.
To manage the daily office operations, general office administration, managing people at work, coordinate the tender process throughout the life cycle from lead generation through to contract award.
To drive and implement continuous improvement in areas of administration and business development and tender related activities.
Handling statutory compliances.
Copying, logging and scanning supporting documents.
Handling end to end recruitment process to match the manpower requirement within the organization.
To ensure upkeep of fire alarms and extinguishers.
To ensure timely renewal of contract agreements/ AMC’s and vendor management.
To provide Executive Assistance to Managing Director including copying, faxing and file management.
To monitor and maintain IT assets, office equipment and stationary and spare parts supplies inventory.
Obtained documents, clearances, certificates and approvals from local, state and federal agencies.
Responsible for creating (recruiting and interviewing) plan for each open position.
Worked closely with Hiring Managers to develop position profile and to understand overall needs and requirements.
Efficiently and effectively filled open positions within the organization.
To develop and manage strong consultative relationships with hiring managers and candidates.
Handling end to end recruitment process to match the manpower requirement within the organization.
To develop a pool of qualified candidates in advance of need.
To research and recommend new sources for active and passive candidate recruiting.
Build networks to find qualified passive candidates.
To provide report and regular status updates to the Recruitment Manager.
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Updating office policies and procedures.
Coordinate office procedures.
Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed.
M.B.A. with HR & Marketing from Gautam Buddha Technical University, Lucknow.
• Bachelor of Computer Application from V.B.S. Purvanchal University, Jaunpur.