أحمد رامي عبيد

The Assigned Tasks

I. Coordinating, Operating & Supervising.

- Acting as a link between our subsidiary (BGW) in Bahrain and the mother company in Kuwait.
- Follow up Al Bilad company legal documents.
- Daily, Weekly & Monthly reports relating to the warehouses in Bahrain such as (Occupancy Rate, Monthly Incomes & Vacant Units & Expenses Reports).
- Handling tenant contracts circle (issuing, getting approvals from the other departments concerned).
- Supervising all company contracts such as (maintenance, annual insurance policies, tenant contracts…etc.
- Handling (BGW) employee’s administrative & HR affairs.
- Follow up Land portfolio in Bahrain & Oman
- Supervising Shuwaikh Industrial Plot (tenant’s contracts, maintenance & Annual insurance policies and legal documents).
- Coordinating and following up for all real estate operations and assisting in feasibility studies and construction tenders.
- Coordination between the real estate Department and other departments.
- Drafting contracts and correspondence.
- Following up with the issuance of official documents related to construction blueprints regarding the operations.
- Following up with the issuance of official documents related to licensing of the companies.

II. Acting as Office Manager & Board Secretary

- Full secretarial & administrative support for Mena Consultant.
- Coordinating Board meetings.
- Drafting Board minutes of meetings.
- Finalizing government processes related to Board resolutions.
- Locating documents related to the Board.
- Finalizing processes related to General Assembly Meetings.

Personal Assistant/ Coordinator:

The Assigned Tasks

- Provides confidential secretarial and administrative support for CFO to include managing the schedule/calendar, handling travel arrangements, screening and handling telephone communications, greeting and directing visitors, handling administrative problems and inquiries as appropriate.
- Minutes of meetings.
- Compiles and sorts of documents, such as invoices and checks, substantiating business transactions.
- Coordinate payable accounts to ensure that payments are up to date.
- Other finance and administrative duties as needed
- Participate in finance meetings and assist in financial audit
- Coordination and interest in the work and the signatures of Gulf Group - Saudi Arabia with Director Manager
- Handling all insurance issues of the company (Insurance head office - securing stores - a betrayal of funds - civil liability - insurance collective life - medical insurance ... etc.)

Executive Secretary:

Admin Affairs:

- Typing Memo’s.
- Request & Monitoring Stationary for all divisions.
- Typing and follow up sent letters for Insurance Company in case of any employee infection.
- Exit Permission.

Human Resources:

- Sick leaves.
- Open Files for employees as per ISO Requirement.
- Typing Residency Requests (Renew, Transfer…etc.)
- Typing all Visa Requests.
- Salary Certificate.
- Termination letters.
- Employees Contracts Check out.