Operations Officer
KFH Capital Investment Company
Total years of experience :13 years, 4 Months
• Cash ( Deposit & Withdrawal ) for E-Trade & Offline clients.
• Handling ( Unallocated / Reallocated / Blocked / Wrong ) amounts
• Bank Reconciliation in daily basis.
• Security Transfer ( Deposit / Withdrawal ) for Quoted and Unquoted local shares ( E-Trade & Offline clients ).
• Follow up the unquoted shares for any ( Cash dividends - Capital Decrease - Capital Increase - Bonus shares - liquidation )
• Reconcile the daily-executed trades (system report) with broker coupons ( Local / GCC ) market
• Kuwait Clearing Company ( KCC ) Daily Reconciliation
• Check Kuwait Stock Exchange ( KSE ) corporate action announcements for quoted shares on a daily basis for any ( Cash dividends - Capital Decrease - Capital Increase - Bonus shares - Subscription Right - updated Security Informations - new shares listed - shares delisted )
• Negative cash balances report ( E-Trade clients )
• Managing new opened Portfolios and Updating Existing Portfolios in terms of system feeds and supporting documents full fulfillment.
• Handling margin portfolios by updating the monthly report and updating the portfolios according to KFH updates and instructions.
• Prepare daily bank reconciliation at the end of the day
• Correspondence ( Transfer - Authentication - Mortgaged - balances sheets and certificates for the clients )
• Updating Securities Islamic list on the system.
• Daily Updating Security Prices - ( Quoted Shares )
• Monthly Reports to Capital Market Authority CMA ( Opened - Closed Portfolios )
• Cash ( Deposit & Withdrawal ) for E-Trade & Offline clients.
• Handling ( Unallocated / Reallocated / Blocked / Wrong ) amounts
• Bank reconciliation in daily basis.
• Security transfer ( Deposit / Withdrawal ) for quoted and unquoted local shares ( E-Trade & Offline clients ).
• Reconcile the daily executed trades (system report) with broker coupons ( Local / GCC ) market
• Kuwait Clearing Company ( KCC ) Daily Reconciliation
• Managing new opened Portfolios and Updating Existing Portfolios in terms of system feeds and supporting documents full fulfillment.
• Prepare daily bank reconciliation at the end of the day
• Correspondence ( transfer - authentication - mortgaged - balances sheets and certificates for the clients ).
• Updating securities islamic list on the system.
• Handle all secretarial tasks.
• Answer & screen phone calls.
• Handling documents organization & filing systems.
• Manage administrative functions.
• Order and maintain stationery and other office supplies.
• Handling minutes and follows up on the action plan with all department heads.
• Coordinate the scheduling and arrangements for meetings.
• Manage the booking of conference rooms and facilities.
• Receive visitors and official guests.
• Manage and coordinate all company documentation.
• Do routine correspondence and submit completed correspondence for signatures.
• Compile daily, monthly and annual reports.
• Interact professionally, discretely, and confidentially.
• Excellent interpersonal skills.
• Strong administrative and organizing skills.
• A good command of the English language (written and verbal).
• Well versed in all MS Office standard office computer software packages.
• Responsible of the Monthly Sales & Collection plan.
• Updating the sales figures on the sales board on daily basis.
• Coordinate with the accounting department and back office.
• Preparing corporate invoices based on the Invoice Request duly
approved from Corporate Sales & delivering to clients as directed in
the invoice request. Delivery of Major project invoices.
• Following up the collection for Corporate Sales & Major projects. All
cheques /cash received must be deposited with accounts as soon as
possible after doing the Cash Receipt Voucher.
• All acknowledgements from clients will be attached with the copy of
invoice. There must be proper filing of invoices and invoice request in
a systematic order which can be traceable quickly when required.
• Make collection plan after reviewing the invoices due & feedback from
accounts.
• Preparing of Sales Collection Report AE wise. Only net collection to be
taken for AE collection and Credit Officer Collection. Amounts to be
deducted from the collection are Outsource fees, catering fees
(snacks, refreshments, and lunch), exam fees, etc.
• Preparing corporate invoices based on the Invoice Request duly
approved from Corporate Sales & delivering to clients as directed in
the invoice request. Delivery of Major project invoices.
• Following up the pending payment by calling the customers.
• Following up the company bank statement.
• Following up the outstanding invoices form the previous years.
• Collecting our cheques from our customers.
• Updating the sales figures on the sales board on daily basis.
• Transferring the order ( IR ) to invoice.
• Calculating the period of collecting the payments for the Credit Officer
on a monthly basis then provide the accounts to prepare the
commission according to the commission scheme