Executive Secretary
Combined Group Contracting Co
Total years of experience :11 years, 1 Months
• Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
• Provide administrative support to senior manager/s.
• Act as a key point of contact between all departments, employees, logistic & distribution team.
• Maintain highest quality standards, follow up system, confidentiality and proactive work whilst ensuring that tasks assigned are completed and deadlines met.
• Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Operational Staff and Management to ensure that relevant updates and reviews take place in a timely fashion.
• Ability to communicate complex issues effectively by telephone, by e-mail and in person.
• Provide daily, weekly and monthly reports to management & responsible for the end to end ordering process.
• Maintaining staff files, visa applications, visa renewals etc.
• Prepare official correspondences Receipt
• Professional in air tickets booking etc.
• Undertake general clerical and administrative tasks to support the service as required (Filing, archiving, photocopying, scanning & emailing documents).
• To carry out other tasks and assignments given by the management based on the requirements of the organization.
• Booking and arranging travel, transport and accommodation.
• Reminding the Management/executive of important tasks and deadlines.
• Organizing the management personal commitments like travel and meetings etc.
• To provide a general administrative support to the Construction Director and Construction staff office.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Coordinate the flow of information both internally and externally.
• Checking and management of stationary
• Compiling directory of all sub-contractors on site.
• Processing and distributing mail and e-mail.
• Managing internal and external communications with subcontractors.
• Link between the project manager and the other team members.
• Answer phones and transfer to the appropriate staff member
• Receive, sort and distribute incoming mail
• Update and maintain databases such as mailing lists, contact lists and client information
• Type documents, reports and correspondence
• Receive student’s compliance and work to solve the issues.
بكالوريوس إدارة الأعمال هي تزويد الطلاب بالمعرفة والمهارات والقدرات المطلوبة ليكونوا قادة ومدراء يعملون بفاعلية ومسؤولية ضمن المنظومة الأخلاقية في بيئات عمل متطورة في أي مكان من العالم. كما أنها تهيئ الخريجين لمجموعة متنوعة من المهن في قطاع إدارة الأعمال، وتركز على مهارات صنع القرار، حل المشاكل، تطوير قيم أخلاقية راقية، مسؤوليات اجتماعية، والعمل على تحقيق النجاح في بيئات عمل متعددة الثقافة.
