Senior Document Controller
SAMCRETE E&C
Total years of experience :19 years, 0 Months
Senior Document Controller
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes of meeting.
- Receive and archive phone calls and redirect them when appropriate.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
- Make travel arrangements for executives.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
- Manage tracking systems for files.
- Set up project filing systems.
- Maintain file backups.
- Coordinate with teams and clients for document receipt.
- Oversee safety and quality of documents and prepare them for audit.
Reviewing and approving documents before they are released to ensure compliance with company policies and procedures.
- Coordinating with other departments to ensure that all documentation is in order.
- Ensuring that company policies and regulations regarding document control are being met.
- Participating in legal proceedings, including depositions, discovery, and trials as needed.
- Developing and maintaining an internal database of documents related to a company’s operations