Administration and Tender Manager
Technoscience Scientific Equipment Co.
مجموع سنوات الخبرة :16 years, 10 أشهر
Provide inspiring leadership to the organization. - Make important decisions on policy, planning and strategy. - Develop, implement and review operational policies and procedures. - Supervise budgeting, reporting, planning and auditing. - Work with the company's senior management to make a work plan for all sectors. - Ensure that all legal and regulatory documents are submitted and monitor compliance with laws and regulations. - Work with the Board of Directors to define values and mission, and plan for short- and long-term goals. - Identify and address available problems and opportunities for the company. - Support workers' communication with the management team. - Preparing all sales quotations for all government sectors (tenders and practices) and the private sector. - Follow up the collections of payments with the company's collectors. - Tender Department in the preparation and completion of all tenders and documents required to close tenders on time. - Preparing reports to the Tenders Department on quoted tenders and making comparisons between companies. - Follow up with the ministries for all documents necessary for the preparation of contracts in the event that they are notified of a tender. - Review work tasks to ensure the quality of work and the timely completion of the duties and responsibilities entrusted to him. - Follow-up procedures for the release of shipments with clearance and customs companies - Develop and implement a new system and procedures in order to enhance daily activities such as working conditions, performance and discipline. - Monitor and schedule all employee vacations, travel plan, training and business travel to ensure that employee absences are adequately covered to ensure continuity of services within the company. - All administrative work related to accounts, invoices and delivery. Preparing, installing, planning and maintaining the company's internal network and internal surveillance system (surveillance cameras) for more than 7 sites - purchasing, installing and maintaining all the company's computers, maintaining and developing them - working to update the company's servers. Preparing employee contracts, renewing residences and renewing the company's papers of licenses and others
Preparing memos, circulars, letters of increase, employee status forms, and others. - Prepare the schedule for all employees. - Preparing all sales quotations for all government sectors (tenders and practices) and the private sector. - Booking airline tickets, hotels and all travel and business requirements for the company's employees and managers. - Follow up the collections of payments with the company's collectors. - Department Management Tenders in the preparation and completion of all tenders and documents required to close tenders on time. - Preparing reports for the tenders department and making comparisons between companies. - Follow up with the ministries for all documents necessary for the preparation of contracts in the event of awarding any tender to the company. - Organize and save electronic and printed files - Collect information from files and other sources in lists, summaries and reports. - Receive, check and route mail; Respond to routine inquiries. - Provides reception services to the Director General; Answering the phone and answering inquiries from customer calls and visitors, direct calls and visitors to the appropriate parties. - Follow-up and maintenance of the company's office of buildings and equipment - Preparing and printing correspondence and various reports - Coordinate the General Manager's schedule including scheduling, maintaining a calendar of activities and events, and making travel arrangements. - Review Work tasks to ensure the quality of work and the timely completion of duties and responsibilities entrusted to him. - Reconciling issues related to administrative policies and procedures. - Maintenance and search of files and computer databases. Ensure that all administrative procedures comply with the company's policy, procedures and guidelines. - Explain and explain the company's administrative rules and regulations. - Follow up the procedures for the release of customs shipments with clearance and customs companies. - Work closely with each department and increase efficiency in consulting with the team leader and help department heads understand and implement policies and procedures. - Develop and implement a new system and procedures in order to enhance daily activities such as working conditions, performance and discipline. - Coordination with all departments to create Synergy between employees. - Monitor and schedule all employee vacations, travel plan, training and business travel to ensure that employee absences are adequately covered to ensure continuity of services within the company. - Analyze training needs in conjunction with department managers to increase the efficiency of the company. - All administrative work related to accounts, invoices and delivery. The work of an internal network for the company and an electronic monitoring system
•Handle employees’ files
• Maintaining the executive's calendar, arranging appointments, meetings and making appointments and itineraries for visitors.
• Arranging for facilities, equipments, resource materials and services for meetings.
•Employees’ contract management, prepare and keep records of employees’ contract
• Supervising and participating in the reception of visitors wherever necessary.
• Attend telephone calls, mail etc. and report to superiors timely.
• Attends meetings and prepare minutes and correspondence wherever necessary.
•Prepare offer letters as per company’s policies and procedures
• Obtains related information from office records or by contacting others; compiles data; and marks Board Reports and other items for the executive's attention.
•Keeps records of residency information and follow up with company representatives (Mandoubs)
• Receive requests for stationery, uniforms and miscellaneous items from various departments, verify and issue items after getting necessary approval from Admin. Manager.
•Ensure that company’s policies and procedures are followed
• Direct and follow up with responsible labors/technician for proper and timely housekeeping of all company buildings and premises. Ensure regular, proper cleaning & periodical maintenance of all company buildings including staff accommodation.
• Establishes office files, maintain records for the department and responsible for up to date archiving of all required data in image link and / as other files.
• Performs secretarial jobs to Admin Manager.
• Performs other related duties as assigned.
• Runs the Image link system containing 13 cabinets, 50 drawers, 230 folders and 700 type of documents.
•Runs the attendance .
• Runs the Applications Data Bank System
•Handle employees’ files
• Maintaining the executive's calendar, arranging appointments, meetings and making appointments and itineraries for visitors.
• Supervising and participating in the reception of visitors wherever necessary.
• Attend telephone calls, mail etc. and report to superiors timely.
• Attends meetings and prepare minutes and correspondence wherever necessary.
• Receive requests for stationery, uniforms and miscellaneous items from various departments, verify and issue items after getting necessary approval from Admin. Manager.
• Establishes office files, maintain records for the department and responsible for up to date archiving of all required data in image link and / as other files.
• Performs secretarial jobs to Admin Manager.
• Performs other related duties as assigned.
•Monitoring the attendance .
• Data Entry
* College degree in English arts * MOS Certificate from Microsoft Office Specialist Germany * ICDL Certificate " international computer driving license"