HR Officer
New Mowasat Hospital
Total years of experience :12 years, 5 Months
& Workforce Planning :-
•Arrange and prepare the organization & Man Power Process.
•Maintains an active and organized data bank of applicants for various positions.
•Drafts & publishes recruitment advertisements; with local & overseas media, internal job boards, NMH career page, social media websites (such as Facebook, Twitter and Instagram ) and professional media websites (such as LinkedIn).
•Performs searches for qualified candidates as per relevant job criteria; through CV databank, approved recruiting agencies, internet recruiting portals, cold calling, print media, etc.
•Screens applicants for basic compliance with regards to position requirements; reviews & verifies educational, employment and other relevant documents as required.
•Summarizes and forwards screened CVs to the concerned HODs for evaluation
•Provides proactive coordination with departments for interviews; arranges interviews and provides logistic & travel arrangements, if necessary.
•Interviews applicants to obtain information on work history, training, education and job skills, and assess their personality & cultural fit.
•Collects all relevant documents related to requisite licensing, as per Hospital and Ministry of Health (MOH) mandate, within the established time frame.
•Collects and assesses all required certificates and testimonials of the candidates.
•Coordinates with the Government Relations department for timely dispatch of all necessary documentations to MOH for credentialing and licensing procedure of the new recruit.
•Raises necessary documentation for appropriate pre-recruitment approvals from Manager-HR and Hospital Director
•Prepares offer & incentive letters, employment contracts (post HR Manager approval) and engagement advices.
•Maintains and updates manpower plan.
•Shares the necessary information to candidates related to recruitment process, immigration, licensing formalities, compensation, benefits and any other information requested.
•Provides recruitment reports and updates of related statistics in the determined reports and communicates to various stakeholders.
•Responds to various queries and advises on concerns related to recruitment / appointment progress from candidates and Management, and maintains an updated checklist for each candidate.
•Conducts reference and background checks on applicants before initiating their joining.
•Attends meetings, prepares drafts and shares meeting minutes as required.
•Performs other related duties as assigned or requested
2- 2- Employee Welfare & Compensation & Benefits :-
•Monitor attendance and prepare the absence reports and leave report and missing hour & late in report.
•Processes staff reimbursements as per HR policies & procedures
•Validates and maintains invoices received from suppliers and provides it to Finance department post requisite approvals; for Locum/permanent staff stays and car rentals.
•Prepares and issues staff Identity cards
•Prepares and processes engagement advice for new employees.
•Processes staff resignation post approval from HR Manager and updates Gov't. Relations and on ERP & Exit tracker.
•Validates claims of additional days by Doctors and non-medical staff through attendance schedule and gets requisite approvals.
•Notifies Govt. Relations for residence transfer formalities; receives approved probation reports and maintains adequate records.
•Responds to employee queries related to staff entitlements.
•Records staff sick leave as per established standards.
•Updates staff qualification and creates employee number for new joiners (intimates concerned departments) in ERP.
•Makes Hostel room arrangements for new staff (as applicable) prior to joining date; assigns the flat, ensures the bed & beddings are arranged, coordinates with cafeteria etc.
•Updates Hostel tracker and ensures completion of Entry & Exit formalities by staff; form completion, handing over hostel rules & regulation document etc.
•Conducts monthly monitoring of hostel and reports inadequacies to HR Manager.
•Orients staff regarding the process of registering Maintenance requests online and follows up such request as required.
•Intervenes and resolves hostel related matters and issues warning/violation notices under the direction of HR Manager
•Performs all aspects of personnel transactions as assigned.
•Participates in educational programs and in-service meetings.
•Attends meetings as required.
•Performs other related duties as assigned or requested.
•Issues mobiles phones to staff post requisite approvals and as per policy
•Receives staff mobile bills, prepares monthly reports and sends it for respective deduction (post requisite approvals).
•Processes Recruitment expenses reimbursements.
•Facilitates in processing Bank account for staff.
•Prepares memos and employment / salary certificates in Arabic, as and when requested.
•Issues staff air ticket (as per quotations received) and processes staff reimbursements as per HR policies & procedures.
•Handles all mobile transactions (including SIM cards, handsets, processing payments, preparing letters for SIM replacement etc.) related to staff.
•Handles all Air ticket and hotel (local) bookings incidental to staff entitlements, Business /Training trips, locum & visiting Physicians/Doctors, new joiners etc.
•Processes Business card and Stamp Pad requisitions
•Validates and maintains invoices, as required; car rentals, travel agencies, hotels, printing agencies etc.
Duties and Responsibilities:-
•Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
•Attending meetings and keep minutes.
•Receiving and screening phone calls and redirecting them when appropriate.
•Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
•Make travel arrangements for executives.
•Handle confidential documents ensuring they remain secure.
•Prepare invoices or financial statements and provide assistance in bookkeeping.
•Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
•Maintain electronic and paper records ensuring information is organized and easily accessible.
•Conduct research and prepare presentations or reports as assigned.
Duties and Responsibilities:-
•Obtains client information by answering telephone calls; interviewing clients; verifying information.
•Determines eligibility by comparing client information to requirements.
•Establishes policies by entering client information; confirming pricing.
•Informs clients by explaining procedures; answering questions; providing information.
•Maintains communication equipment by reporting problems.
•Maintains and improves quality results by adhering to standards and guidelines; recommending improved procedures.
•Updates job knowledge by studying new product descriptions; participating in educational opportunities.
•Accomplishes sales and organization mission by completing related results as needed.
INTERESTES
Swimming & searching internet .