Administration Manager
Commonwealth War Graves Commission.
Total years of experience :9 years, 0 Months
- Prepare, check, reconcile and authorize the monthly accounts within agreed deadlines
- Manage monthly payroll changes and inform payroll consultant.
- Payment of confirmed monthly wages and social insurance contributions.
- Liaise with all governmental offices in behalf of the CWGC.
- Inform HR Manager about any changes to relevant Labor Low and liaise with local lawyers when required to ensure work practices are in accordance with applicable laws.
- Responsible to implement and manage private health insurance scheme, ensuring efficiencies are achieving in effective manner.
- Ensure that all required documentations are in hand and correctly entered within accounts system.
- Translate non official documents and within meetings to and from English.
- Manage office duties as required; organize couriers, liaise with freight clearing agents, purchase office stores, arrange and pay hotel and flight booking for staff, facilitate conferences held in Egypt.
- Manage the office cleaners and the Heliopolis compound security company and payment of its monthly charges.
- Responsible to provide guidance and support to complete yearly budget.
- Responsible for following the correct procedures for accidents at work and near misses and compiling paperwork and investigation as necessary and send report to HR at month end.
- Manage fleet vehicles, including arrangement of servicing, repairs, licensing and monitoring the weekly vehicle check system.
- Representing the CWGC in forums, social events and public relations.
- Point contact for Foreign Commonwealth Offices and support provided for ceremonies and remembrance days.
April 07 to July 2012 CEPSA Egypt for oil E&P Co.
Title: Administration Supervisor, acting Administration Manager
CEPSA is an integrated energy company operating at every stage of the oil value chain, with nearly 12, 000 employees.
It is engaged in petroleum and natural gas exploration and production activities.
Responsibilities Summary:
- Managing a team of 33 members and 1 technician specialist in different activities, directing and planning essential central services such as reception, security, maintenance, cleaning crew, mail, archiving, CEPSA Egypt fleet drivers, Building hygiene, catering, waste disposal recycling, ordering stationery, office equipment and furniture.
- Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, and disciplining employees, coordinating and enforcing CEPSA, policies and procedures.
- Liaises with government bodies (Labour office, Social Insurance, Man power office.) efficiently in order to ensure expediting of formalities and document processing.
- Reviews and approves official documents (visa, work permits, car license application/ renewal, health documents.) to be processed in a timely manner.
- Liaises with Hotels, Air-lines’ agencies, embassies, and all of the service providers related to administration issues.
- Reviewing and updating the company's HSE, health and safety policy.
- Organising and leading training programmes for new joiners.
- Fleet management, Maintain control of the company fleet Maintenance, fuelling and services log and control of the company fleet driver`s rotation shifts.
- Operate the company fleet vehicles VDO safety drive system.
- Project management and supervising and coordinating work of contractors; completing payroll paperwork and timesheets.
- Supervising that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
- Calculating, comparing costs for required goods or services to achieve maximum value for the company resources.
- Aware of the contract under maintenance activities and take care of the compliment of the condition established in said contract, the contact person to deal with the subcontractors
- Reporting to management to review office performance.
- Responding appropriately to emergencies and urgent issues as they arise on Jan 25th 2011.
- Represent CEPSA Co to finish and facilitate its interests with the EGPC and all governmental relations.
Sept 04 - April 07 British American Tobacco Co. Egypt.
Title: Fleet Supervisor, Demand Chain Department. www.bat.com
Responsibilities Summary:
- Stand for the fleet and facilities coordination.
- Prepare the fleet vehicles and make it standby for operation.
- Supervising the vehicles maintenance and which repairing at the manufacturer/ Maker maintenance agents.
- Deal with the insurance company with related vehicles issues.
- Supervising and implementing the fleet vehicles licenses annually renewing and safety driving condition.
- Meet and assist of all the company visitors and facilitate their procedures in the airport.
James Madison University- Institute of Certified professional Managers) Through and authorized by the American Chamber of Commerce in Egypt.