Shipping & Customs Coordinator
Bin Laden Group
Total years of experience :22 years, 1 Months
1- Responsible for handling all foreign Import shipments.
2- Well adept at managing Post-shipment documents, Invoice, Packing List, Certificate of Origin, Bank Realization Certificate, B/L draft.
3- Follow up with the agent & forwarder for the shipment clearance at port.
4- Follow up with the agent for delivering the goods from the port to the ware house safely.
5- Follow up with the Suppliers for scheduled supply of materials.
6- Follow up with the agent for the clearing bill.
7- Preparing the cost of goods of purchase order after receiving the clearing bill.
8- Adding & receiving of material in system application.
9- Tracking of shipments.
10- Follow up & push agents to clear urgent shipments requested by engineers at site.
11- Check all shipments documents sent by Suppliers & if any amendments need to alter then Supplier is contacted for a revised document.
12- Coordinate with Warehouse manager regarding storage & arriving materials.
13- Prepare report for advance payment for Clearance & Customs coordinating along with finance department.
14- Provide assistant to agents if required by contacting our Suppliers for additional documents.
*Cost Control Administration
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Assist the project Manager with project information, communication and activity relating to the scope including aspects such as:
1- Project budgets and this through: Manage, monitor and direct contracts with contractors, architects, engineers, consultants for assigned projects.
2- Cost reporting and this through: Manage the bidding process, and obtain cost estimates from vendors and selecting the best offers, and update suppliers’ price list on timely manner.
3- Collation / analysis of spending and this through: review the schedule and estimate various requests for new construction projects, Provide daily report to the projects manager with all details related the costs inside the projects.
4- Prepare report weekly, monthly, quarterly gross margin analysis
*Accountant Payable
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1 - Proof of limitations accounting processes in the general journal and general ledger.
2 - Follow-up balances the company's suppliers and vendors balances extract a statement submitted to the head or official accounts for review and presentation to the CFO .
3 - to respond to all approvals received from suppliers and by following the policies and procedures related to payments and ensure owed to suppliers in a timely manner as possible. (In coordination with the Director of Accounts )
4 - Follow-up and receive documents from the accounting departments and other departments .
5- Works well independently as well as collaboratively in a team environment.
6- Proven ability to set and achieve organizational goals.
7- Eager to learn and apply new information using specialized accounting software.
8- Disburses petty cash by recording entry, verifying documentation
9- Maintains historical records and filing documents.
10- Protects organization's value by keeping information confidential.
*Payroll Supervisor
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1- Full compliance of HR activities with rules and regulations, policies and procedures
2- Registering the Salaries of up to 2500 Employees.
3- Reviewing the entire Payroll system with regards to the implemented system, & the labor law to ensure the policies are met … in a timely manner.
4- Registering the non-interest Loans provided to the workers, with regards to the company policy.
5- Prepare salaries and presented to the CFO for approval.
6- Reviewing the contracts Renewal & the new employment processes.
7- Reviewing the system calculation for social insurances.
8- Reviewing the entries of the attendance, Leaves and overtime.
9- Meeting the workers and employees queries regarding Payroll calculations.
10- Calculating final Settlements of the terminated Employees.
11- Reviewing the Calculation of the monthly Incentives to be included in the monthly payroll.
12- Calculating the monthly Variations in Payroll Calculations to be paid by the mid of the month.
13- Regular completeness of all personnel records.
And my tasks and responsibilities were as follows :
1- Prepares documentation, maintains records, and coordinates logistics for product shipment.
2- Leads communications within the Shipping/Receiving area. Schedules and Coordinates both Domestic and International freight forwarder transactions.
3- Ensures freight forwarders are selected based on company objectives for cost and delivery.
4- Maintains Shipping records, including providing tracking or shipping history information to customers on request.
5- Prepares Shipping paperwork as well as completes shipping transaction in appropriate systems.
6- Coordinate Returned Material Authorization, process with Customers.
7- Prepare boxes with appropriate labels for shipment as required.
8- Provide guidance to others within the Shipping/Receiving area.
9- Communicates status of Shipping/Receiving activities to appropriate personnel. May train new hires.
10- Review open customer orders, create pick worksheets on an as needed basis to efficiently meet the customer shipping schedule and satisfy the requested ship dates.
11- Generate shipping output documents as required.
12- Generate customer invoicing upon shipping. Audit waiting-to-ship reports daily to ensure all invoicing is completed.
13- Coordinate the shipping of freight by contacting appropriate freight carriers.
14- Communicate shipping volumes and priorities closely with the Warehouse manager and 3rd party warehouses to optimize available resources.
15- Shop rates for prepaid shipments to ensure that we are getting the best possible freight rates.
16- Review and audit freight bills for billing accuracy. Respond to billing questions from external freight payment services.
17- Formally document new or changed procedures. Identify who requires training and execute training if needed.
18- Maintain knowledge of current international import/export regulatory requirements. Update applicable standard operating procedures as necessary.
19- Participation in transportation-related project teams.
20- Effectively lead cross-functional root cause and corrective action to resolve customer-related shipping issues.
21- Follow up with the bank for L/C documents.
22- Contact with the sales department to receive purchasing orders sent by our clients.
23- Contact with the production department to deliver them clients orders.
24- Contact with the warehouse department to alert them with shipping and cut off shipping dates.
25- Contact with many forwarders to arrange booking vessels trucking process.
26- Prepared documents concerned customs clearance and those of the clients as well.
27- Following all representative to collect bill of lading from forwarders or shipping lines.
28- Analyzed and recommended and coordinated transportation, carriers and routing to ensure that the most transit time and cost efficient transportation are used, and choose best service for each destination.
29- Make monthly plan for all shipments.
30- Arranged for inland trucking.
31- Contact with shipping lines and freight forwarders such as (Maersk-line / Hapag-Lloyd / K-line / ZIM-line / Safmarine) and arranged air, ocean and dispatch containers.
32- Communicated with the Currier Companies such as (DHL / TNT / FedEx) to collect all sample shipments and shipping documents.
33- Documentation (invoices, packing lists, certificate of origin & working through clients systems.
