Deputy Director Finance (BS-18)
Government of the Punjab, Mines & Minerals Department
Total years of experience :18 years, 9 Months
I am heading, Finacial, Accounting and Budgetary matters of the Organization. Further, I am head of the Internal Audit team all over Punjab Province, Pakistan. Moreover, I am responsible for the investment of surplus funds of the Organization by portfolio management.
To Look after the assignments of Accounts and Office Management of the Secretriat
o To implement Accrual Accounting system to record / book the accounting transactions of the company
o To arrange opening / closing of bank accounts on behalf of the organization and operate accounts
o To arrange scrutiny of every transaction and forming and implementation of the requisite system
o To supervise Journal Entries, Posting and Trial Balance and prepare Financial Statements of the Co.
o To maintain Account Receivable / Payable and their Aging Analysis
o Inventory Management and tagging of Fix Assets including maintenance of Accumulate Depreciation Account of Fix Assets of the Company
o To enhance & optimize transparency and accuracy in financial transactions and financial reporting.
o To eliminate all possibilities of financial misreporting, misuse and misapplication of funds.
o To check the financial leakages and performance lapses
o To Assist Management in establishing validity and genuineness of payments
o To Coordinate with Internal and External Auditors regarding the audit of the organization
o To Preparation of budget of DO and its control and other matters like: re-appropriation, re-allocation
o To prepare Budget versus Expenses variance analysis at the end of each month / quarter to verify either any head of budget is going to burst or not
o To Control over Fuel / Vehicle movement / Utilities Expenses and prepare log for personal recovery
o To Control / rationalize expenses made over event management so that resources of the organization may be effectively and efficiently used and waste may be avoided
o To maintain current accounts reconciliation between DO-HO & generate debit/credit advices
o To supervise financial operation including disbursements, remittances, payments, salaries, etc.
o To prepare bank reconciliations of all bank accounts (total Seventeen in numbers) on monthly basis
o To Deal with Taxation and corporate matters of the organization
o Payroll Management at District level, therein 250 employees are paid their salaries on time
o To register and make regular payment of contribution of all employees under Employee Old-Age Benefits Institutions (EOBI) scheme
o To register and make premium payment of all employees under Group Life Insurance (GLI) scheme
o To Insured all valuable Assets of the Company, including Vehicles, Furniture & Equipments
o To ensure timely response of correspondence with HO & District Govt.
o To requisite Rate Contract Medicine through tender & procure Local Purchase Medicine / Capital Item
o Drug Sampling of Rate Contract Medicine from Central Drug Laboratory / Provincial Drug Testing Laboratory
o To manage District Human Resource Management and help management in Recruitment process
o Compliance with laws and Standard Operating Procedures of the organization
Financial Functions:
o Implementation of all financial and administrative procedures and controls
o Ensure all financial transactions are carried out and recorded in accordance with standard financial
o procedures in the accounting software i.e. FICS (ERP software based on SQL Server)
o Preparation of cash flow statement & ensure availability of sufficient funds at bank
o Certify all disbursement, receipt and journal vouchers and ensure supporting documents are attached
o Quarterly / monthly verification of financial statements and progress reports of NCHD funded projects and reporting to Headquarters and Preparation of monthly fund reconciliation statement
o Coordination with internal, external and AGPR Auditors regarding the audit of the organization
Administrative Functions:
o Procurement Management, Local, Tender & non-Tender; Prequalification of Suppliers
o Ensure validity of agreements i.e. premises, vehicle rent, etc.
o Event Management, Organizing trainings, workshops, meetings, interviews, etc.
o Inventory Management, ensure maintenance of log books (vehicles, photocopy, Generator)
o Ensure proper maintenance of automobiles, equipments and other inventory
o Control Management, Checking of monthly fuel consumption report
o Allocation of vehicles & resources to staff
o Ensure recovery of personal telephone calls and usage of vehicles
o Ensure implementation of proper security procedures
o HR Management, Certifying monthly attendance sheet and leave record.
o Record Management, oversee financial/administrative filing and records.
To deliver course according to the institutions' requirement
M. Phil in Business Administration with Finance Specialization
One Year Post Graduate Certificate in Accounting & CMA-S3
I did Master in Business Administration (MBA), I Studied there Financial Accoounting, Management Accounting and HRM, etc. related cources in MBA qualification.
I did my First Master Qualification in "M. Sc. Economics and Finance", therein, I studied Economics Branches and Financial Matters.
I did my Graduation in "Bachalor of Commerce (B. Com.)", therein, I studied Financial Accounting and Management Accounting.
