Activity Coordinator
Sama American private school
Total years of experience :14 years, 7 Months
student activities coordinator oversees the activities,
clubs and school-sponsored events of college life.
Plan and supervise the printed or digital publications of events taking place on campus,
Ensure ads are posted and removed before and after the events take place.
Responsible for ensuring the budget for campus activities is never exceeded.
Take a look at the table below for some quick facts about this career.
Manage the school activities calendar and share it with management for approval.
creates and coordinates enrichment activities for programme participants or residents of a particular facility or institution
developing programmes and overseeing activities
working with activity directors to get the necessary material for staff, such as reserving a room for an event
developing promotional materials and distributing them before the start of activities
training staff or creating teams to manage specific duties in an event
supervising activities staff during the event to ensure they follow the programme and activity protocols
ordering and maintaining supplies for various activities, which involves managing inventory, overseeing logistics, receiving inventory and inspecting deliveries for quantity and quality standards
collaborating with and managing volunteer staff and managing activity attendance records
developing and managing a transportation programme and scheduling trips
securing and maintaining activity equipment and facilities after the programme
Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arrange conference calls, and schedule meetings, organize Monthly Meeting with the clients and assist the attendees with necessary assistance.
Act as the point contact between the Quality VP and the other executives.
Screen and direct phone calls and distribute correspondence.
Ensure the organization follows all the legal rules.
Handle all the expenses report for the V P and his team.
Provide traditional Office Management support including space planning, purchasing supplies, catering and
equipment maintenance always ensuring the office runs smoothly and efficiently.
Prepare and Handle all department Organization’s Charts and make sure It is updated accordingly
Train and supervise lower-level clerical staff
Assist the quality VP in his day to day clerical activities.
Draft all types of correspondence such as letters, Memos, transmittal.
Keep a track on all quality documents and make sure all files are update.
Issue all the quality inspection notifications on time then forward it to the concerned engineer.
Maintain a proper log of all the technical documents.
Create an effective filing system that serves many projects at the same time by hyperlinking all the related documents in one unique folder.
Arrange all travels and hotel bookings for the whole team inside and outside UAE.
Receive calls from customers and either assist them with their questions, or take a message for the proper party.
Ensure that all bid documents and correspondence to larger clients is properly packaged and prepared for shipment Schedule client conference calls, video conference sessions and meetings in the company conference room.
Prioritize daily administrative tasks to ensure that projects are completed on time.
Submit employee time sheets and expenses to payroll every month.
-AOC KARAN PROJECT
•Main point of contact for all office based operations ensuring Procedure is coordinated well.
•Manage the routine office management functions.
•Handle and claim all the expense reports Using SAP
•Aware of Saudi Aramco Human Resource requirements and procedures
•Assisting directors in their routine and daily activities
•Arrange conferences and preparing presentation when requested
•Drafting correspondences (letters, Memos, transmittal …)
•Hosting Clients and visitors and maintain corporate relations.
•Provide support to the management on executive level.
•Maintain proper records of correspondence
•File documents and letters in a systematic manner
•Assist in Event management and Organize (or assist with the organization) events, lunches, dinners
Prepare minutes of meetings for the Group HR Manager
Handled personnel and allocated workload to them to ensure efficiency in daily operations; monitored all departments and make certain that goals are being achieved. Consulted with the director and administrator
Maintain the comprehensive administrative filing system including archival and storage of confidential files and documents of HR department as well as HR Manager
Ensure the employee’s salary certificates; consulate letters are prepared and distributed on time
Receives and track employment applications
Prepare and submit report on employee attendance, turnover, absenteeism...
In charge for employee personnel files, coordinating with accounts department for salaries, maintaining employee personal detail records and liaised with recruitment companies
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