HR and Administrative Assistant
UCWF Facilities Management
مجموع سنوات الخبرة :4 years, 10 أشهر
Dealing with telephone and email inquiries
Answering phone calls and transfer to appropriate staff member
Responsible to arrange and prepare for all the supplies request by the Facility Engineers, Supervisors and staff
Preparing quotations
Creating and maintaining an accurate filing systems regularly
Arranging meetings/appointments as per request.
Dealing and negotiating with the suppliers.
Organizing travel for technicians, drivers and staff that are going for vacation and/or business trips.
Responsible for the preparation of reports, correspondence, memos, forms, agendas
Composing and sending email correspondences.
Updating and monitoring databases on daily basis.
Canvassing, purchasing and maintaining stationeries and equipment supplies for the office.
Preparing LPO as per request and requirements.
Arrange for the repair and maintenance of office equipments if required.
Assisting the Operations Manager, Managing Director and the staff as per their needs and/or requirements.
Preparing Tender Documentations
Directly reporting and updating to Operations Manager and Managing Director as required
Assist applicants on application, inform job applicants of their acceptance or rejection for employment
Responsible for answering questions and explains certain policies and procedures related to the departments
Keeping and maintaining the employees file and passports updated and secured
Applying for Salary Cards of the newly hired employees and submit to the bank
Verifying invoices from Sub-contractors and getting OM’s authorization then submit it to the accounts
Day to day Administrative work
Perform other tasks that may be assigned at times
Responsible to perform various administrative tasks related to Operations and HRAD Departments; organizes, prioritizes and complete tasks in a timely manner
Responsible for computing the incentive of technicians and Store Managers and updating their monthly, quarterly and yearly sales report
Responsible for answering questions and explains certain policies and procedures related to the department
Responsible for the preparation of reports, correspondence, memos, forms and agendas
Responsible to keep daily time records of all employees
Maintains spreadsheets and databases
Compiles statistical information and prepares reports as required
Maintains complete and accurate filling system for forms, records and general correspondences
Updates appropriate forms when an employee receives a promotion or changes address
Requests references from present or past employers of applicants
Assist applicants on application, inform job applicants of their acceptance or rejection for employment
Keeps track of address changes, changes in job titles, benefits and salaries
Perform other tasks that may be assigned at times