Procurement Specialist 3
Nidec Motor Philippines Corporation
Total years of experience :18 years, 7 Months
• Purchasing Data Maintenance and Administration
Maintain and manage purchasing system to ensure up to date information.
Perform Procurement ERP system (Oracle) trouble shooting and user acceptance tests.
Seek POC approval for system updates that need approvals prior submission
Collaborate and communicate with suppliers for other related information needed to update the system as defined in the business process.
Daily updates Strategic commodities market data in SharePoint.
• Analytics
Create Strategic Commodities Hedge Reports and Hedge Effectiveness for Finance
Gather articles related to Strategic commodities such as (Copper, Aluminum, Steel) from different trade publications and news sources
Prepare KPI Reports such as Days Payable Outstanding (DPO), Spend Analysis, OTD/PPM and other Strategic Commodities Adhoc reports.
Participate and generate high level supply chain KPI presentations such as and not limited to Finance Reviews, Supplier Performance Reviews, Commodity Reviews & others.
Coordinate and support Commodity Managers/Analysts yearly update of standard cost for Finance Review.
Drive down price and distribution hold invoices to zero overdue on each month
Prepare surcharge report on Strategic commodities and coordinate Commodity Managers for approval prior to payment of invoices
Process RFQ, Supplier Outreach, Engineering Change Order (ECO), New Model/Part, Supplier Material Disposition Form (SMDF) and Implementation with 5-day processing period
• Sourcing
Collects the data needed from the supply chain tools and site POCs for the generation of technical specifications and commercial terms
Support the Commodity Manager in the analysis of bid results through the sourcing decision tool or other processes applicable.
Set-up up the ES by uploading documents and setting up requirements in the system
Communicate with the suppliers for the invitation and requirements
Trains new suppliers in using the system
Update the ES team of the status of the project from planning until the implementation stage
Maintain Global Blanket Purchase Agreement - includes updating prices in the system, add new items in the blanket, create new blanket for new suppliers
Create Sourcing Rules and Approved Supplier List for new items enabling plant contacts to create Purchase Releases
Matching Edit Analysis (determine blanket and invoice price discrepancies)
Approve payment of invoices based on current pricelist or upon approval of Commodity Managers
Download copy of Surcharge invoices from Oracle for approval and payment
Develop and maintain relationships with suppliers for the updated prices and any PO concerns.
Create and prepare DPO (Days Payable Outstanding) Reports for President Council Meetings - includes DPO analysis (payment terms improvement), DPO complexity report
Maintain divisions’ Data Standards Compliance
MIN Submission
Track Engineering Change Order (ECO) document releases - includes checking BOM, database and drawing changes and notify Commodity Managers for new ECO
Check quotations submitted by vendors and facilitates Price Decision Sheet (PDS)
Issue Purchase Orders (PO) as generated by SAP/R3 MRP System for mechanical and electrical parts and monitor PO confirmation from suppliers.
Facilitates monthly forecast from MRP
Monitor and receives invoice to be coordinated to concerned section for the releasing and deliveries of purchased items
Facilitates delivery schedules and issue to concerned sections and suppliers
Monitors development of releasing and arrival of purchased items as support to production requirements
Inventory analysis and maintenance
Reconciles open PO balances
Analysis of Technical Information and other section’s related documents for changes and revisions of requirements