Aileen Jean Elpedes

• Purchasing Data Maintenance and Administration
 Maintain and manage purchasing system to ensure up to date information.
 Perform Procurement ERP system (Oracle) trouble shooting and user acceptance tests.
 Seek POC approval for system updates that need approvals prior submission
 Collaborate and communicate with suppliers for other related information needed to update the system as defined in the business process.
 Daily updates Strategic commodities market data in SharePoint.
• Analytics
 Create Strategic Commodities Hedge Reports and Hedge Effectiveness for Finance
 Gather articles related to Strategic commodities such as (Copper, Aluminum, Steel) from different trade publications and news sources
 Prepare KPI Reports such as Days Payable Outstanding (DPO), Spend Analysis, OTD/PPM and other Strategic Commodities Adhoc reports.
 Participate and generate high level supply chain KPI presentations such as and not limited to Finance Reviews, Supplier Performance Reviews, Commodity Reviews & others.
 Coordinate and support Commodity Managers/Analysts yearly update of standard cost for Finance Review.
 Drive down price and distribution hold invoices to zero overdue on each month
 Prepare surcharge report on Strategic commodities and coordinate Commodity Managers for approval prior to payment of invoices
 Process RFQ, Supplier Outreach, Engineering Change Order (ECO), New Model/Part, Supplier Material Disposition Form (SMDF) and Implementation with 5-day processing period
• Sourcing
 Collects the data needed from the supply chain tools and site POCs for the generation of technical specifications and commercial terms
 Support the Commodity Manager in the analysis of bid results through the sourcing decision tool or other processes applicable.
 Set-up up the ES by uploading documents and setting up requirements in the system
 Communicate with the suppliers for the invitation and requirements
 Trains new suppliers in using the system
 Update the ES team of the status of the project from planning until the implementation stage

 Maintain Global Blanket Purchase Agreement - includes updating prices in the system, add new items in the blanket, create new blanket for new suppliers
 Create Sourcing Rules and Approved Supplier List for new items enabling plant contacts to create Purchase Releases
 Matching Edit Analysis (determine blanket and invoice price discrepancies)
 Approve payment of invoices based on current pricelist or upon approval of Commodity Managers
 Download copy of Surcharge invoices from Oracle for approval and payment
 Develop and maintain relationships with suppliers for the updated prices and any PO concerns.
 Create and prepare DPO (Days Payable Outstanding) Reports for President Council Meetings - includes DPO analysis (payment terms improvement), DPO complexity report
 Maintain divisions’ Data Standards Compliance
 MIN Submission
 Track Engineering Change Order (ECO) document releases - includes checking BOM, database and drawing changes and notify Commodity Managers for new ECO

 Check quotations submitted by vendors and facilitates Price Decision Sheet (PDS)
 Issue Purchase Orders (PO) as generated by SAP/R3 MRP System for mechanical and electrical parts and monitor PO confirmation from suppliers.
 Facilitates monthly forecast from MRP
 Monitor and receives invoice to be coordinated to concerned section for the releasing and deliveries of purchased items
 Facilitates delivery schedules and issue to concerned sections and suppliers
 Monitors development of releasing and arrival of purchased items as support to production requirements
 Inventory analysis and maintenance
 Reconciles open PO balances
 Analysis of Technical Information and other section’s related documents for changes and revisions of requirements