Aiswarya J Nair

Recruitment Management:
• Manage end-to-end recruitment for technical and non-technical roles using
Recruitment Management Systems and external platforms such as Bayt, LinkedIn,
Naukri and Boolean search.
• Ensure timely sourcing, screening, and selection of candidates for approved hiring
requirements.
• Build and maintain strong relationships with Hiring Managers, acting as a
consultant to support their recruitment needs.

Interview Coordination
• Organize and manage interview schedules for both local and overseas candidates.
• Prepare interview plans and coordinate all logistics, ensuring smooth interview
execution.
• Conduct interviews and support hiring managers throughout the selection process.

Pre-Employment & Documentation
• Coordinate with selected candidates to collect required documents (Civil ID,
passport, residency, work permit, educational certificates, and medicals).
• Verify visa transferability of selected candidates in line with labor regulations.
• Prepare offer approvals and employment contracts.
• Follow up with candidates on submission of signed offers and transfer documents.

Internal Coordination
• Hand over employment documents to the Recruitment Assistant for residency
transfer processing.
• Submit complete document packages for payroll processing and internal records.
Onboarding
• Initiate onboarding processes for selected candidates and ensure completion of all
pre-employment requirements.
HR Operations & Employee Relations
• Serve as the first point of contact for employee concerns and workplace issues.
Maintain employee records, manage payroll processing, and handle insurance
documentation.
• Assist in drafting HR policies and ensure compliance with labor laws and company
regulations.
• Coordinate office operations, vendor management, and HR administrative
functions.

• Coordinated recruitment activities, including candidate sourcing, screening,
interview scheduling, and communication.
• Conducted interviews and background checks to support hiring decisions.
• Supported recruitment and onboarding activities for new employees.
• Drafted employment contracts, HR letters, and onboarding documentation.
• Managed the full employee lifecycle from onboarding to exit.
• Maintained and updated employee records and HR databases to ensure accuracy.
• Assisted in payroll processing using Odoo Payroll, ensuring timely salary
disbursement.
• Monitored and tracked HR-related activities, ensuring timely follow-ups and issue
resolution.
• Prepared HR reports, analytics, and dashboards for management decision-making.
• Provided administrative and secretarial support to management and HR teams.
• Managed calendars, coordinated meetings, and prepared minutes, memos, and
official communications.
• Maintained filing systems and ensured proper documentation of all correspondence.
• Assisted employees with personnel documentation such as salary certificates, ID
cards, and official requests.

HR Operations & Employee Lifecycle
• Support end-to-end HR operations including recruitment coordination,
onboarding, training, and exit processes.
• Coordinate onboarding activities such as documentation, orientation, and
employee setup.
• Maintain accurate employee records, HR documentation, and personnel files
HR Administration & Payroll Support
• Handle HR administrative processes including employment contracts,
documentation updates, and employee data management.
• Maintain attendance records, leave tracking, and HR filing systems.
• Support payroll-related activities by ensuring accurate employee data updates
and assisting in monthly payroll processing.
• Prepare HR reports, workforce data, and documentation to support management
decision-making.
• Maintain effective communication with departments involved in HR activities and
projects.
• Support employees with HR-related inquiries and provide timely assistance.
Administrative & Office Support
• Coordinate projects and activities assigned, ensuring proper follow-up.
• Provide clerical and administrative support to department management.
• Write and manage departmental correspondence, reports, and documentation.
• Maintain an organized filing system for departmental records.