Senior HR Specialist
Dimensions Engineering
Total years of experience :17 years, 9 Months
In charge of recruitment from A-Z; this includes developing job descriptions and advertisement, shortlisting of CVs and screening of applicants until employee on-boarding, induction and alike
Work as a team with PRO in visa processing/cancellation/renewal and other related issues
Handles Owners and employees Health Insurance, Society of Engineering certifications/registration on Engineers, Dubai Municipality certifications /registrations for Engineers.
Provide assistance / recommendation to Admin. Manager and Sr. Managers regarding salary increment based on the performance evaluation, ensuring that it is within the department budget.
Review and propose revisions in our company policy as per UAE labour laws
Act as a focal points in employees grievances, queries and alike
Administer payroll and maintaining employees record and facilitate new employee information to the Payroll Unit
Daily reconciliation of head office and site attendance and highlighting the issues of staff attendance and take necessary actions to finalise the daily attendance.
Handles of correspondence of HR department such as: bank letters, NOC’s, disciplinary actions, terminations, internal memo, contracts, increment letter, offer letters and alike
Handles employees ticket booking, hotels, drivers daily schedules, purchase of stationary items and alike
Keep track on annual leave, excuse, field works, and alike
Prepare monthly, quarterly, semi-annual, annual report of HR department for management review
Review and approved daily attendance for employees in HR, Admin, etc in ERP and do the final attendance approval of all employees in MENA region, FAREAST, Russia, Turkey, Ukraine
Prepares monthly payroll - from attendance approval to issuance of salary slips
Coordinates in visa processing, employment requirements, legalization of documents, and other HR requests
Handles recruitment - from job posting to induction
Prepare letters such as Offer Letters, Employment Contracts, Probationary confirmation, Bank letters, NOC, and others.
Handles request in annual leaves, Emergency leaves, Field Breaks, Airticket Encashment, Loan, Sick Leave, Medical Claims, and alike
Prepares final settlement, verify clearance and handover and other related activities for exiting employees
Handles accommodation, travel bookings / hotel of all staffs, managers etc.
Maintain and update employees files ( soft/hard) and prepares various reports as directed
Incharge on staffs accommodations ( like camp site checking, dealing with real estate agents)
Directly handle with employees to solve issues or concerns of the employees.
Attend Internal Meetings
Oversee HR & Admin. Department in UAE
Secretary Functions
Prepares Packing List, Order Confirmation, Purchase Order, Indent, LPO
Prepares documentation of claims from clients
Incharge with online payment for utility bills, DP World Pass, Dubai Trade ( ED) etc
Verify MD credit card bills, SALIK recharge, vehicle maintenance, insurance.
Prepares letters, memorandum, correspondences, quotation, etc. as required by Managing Director and Sales & Mktg Managers
Maintains / manages MD’s calendars, meetings, appointments and travel itinerary
Handles travel bookings / hotel of all staffs, managers etc.
Process documentation of import shipment, such as application / verifying Bill of lading, preparation of invoices, packing list, marine insurance, inspection certificates, and other related documents for DP / TT basis to be submitted to the bank or direct to client
HR & Administrations Functions
Process employment visa on-line of our freezone company and cancellation, renewal and other related document needed
Maintain employees files / records and prepares various reports as directed
Calculate leave salary and leave balance of all staffs and workers
Verify attendance, all statement of accounts such as couriers, phone bills, medical bills from accredited medical centres and others
Incharge with posting job vacancy, shortlisting of applicants & induction.
Assist in WPS payroll processing as required
Executive Secretary Functions
Coordinates with different travel agency ( UAE & India) for the Executive Director, Managers & employees travel requirements (hotel & air ticket)
Prepare letters, memorandum, correspondences and others as required by the Director
Maintains Director’s calendar, meetings, appointments and travel itinerary
HR/Admin Functions
Handles recruitment process such as reviewing, evaluating & shortlisting CV’s
Prepares offer letters, job descriptions, orientations for qualified applicants
Handles the processing of payroll (WPS / online), leave applications, final settlement of employees
Performs timekeeping for Dubai employees & checks salary sheets submitted by other branch (Ukraine, Russia, Iraq & China)
Prepares cheques (salary & utilities expense ) and proforma invoices, outward telegraphic transfer
Coordinate s with PRO with regards to visa processing, applications, renewal / cancellations and others as well as the transit / tourist visa needed by directors, managers, etc.
Process employment visa on-line of our freezone company and other request needed
Maintain employees files / records and prepares various reports as directed
Prepare memos / correspondences / letters (banks, certificate, no objection, experience certificate, termination letters, etc.)
Verifies petty cash and other invoices from suppliers ( stationary, couriers, phone bills & others)
Research price and purchase stationaries, office furniture and others
In charge with the processing of all company & director’s vehicle maintenance and insurance renewal / application.
In charge in the processing of employment visa (on line) for prospective applicant
Coordinate with the PRO with regards to visa applications / status, cancellation, renewal of labor cards and others.
Prepares letters, memorandum, correspondences and others needed by the PRO
Handles the processing of leave applications, final settlement of employees (including branches) & advance salaries
Coordinate with the manpower agency in the Philippines for job requirements needed by the company
Post job opening through newsprint or website
Review, evaluate & shortlist CV’s of applicants to be assigned in different branches
Attend to hotel bookings for interview venues
Administer preliminary interview for rank and file applicants
Prepare offer letter, job descriptions for qualified applicants
Conducts background checks and performance reference for potential employees (if necessary)
Validates pre-employment requirements upon submission by newly-hired employee
Performs timekeeping
Provide company orientation for new employees
Sets appointments / meetings of my superior
Prepare memos / correspondences / letters (banks, certificate, no objection, etc.)
Responsible in posting job opening through newsprint and website
Coordinates with college / universities for recruiting initiatives
Attend to job fairs for recruiting and company recognition
Conducts prescreening interview for rank-and-file positions for group of companies
Administers psychological test to qualified applicants
Conducts background investigation on qualified candidates (if necessary)
Validates pre-employment requirements upon submission by newly-hired employee
Prepares appointment papers for newly hired employee
Handles the processing / updating of all government mandated benefits of the group of companies
Conducts plant visits for employee services
Administers disciplinary actions, termination, exit interview and others
Performs timekeeping
Process payroll of employees using Flexi payroll with coordination to our Accountant
Support in the preparation of trainings, conference & meeting etc for the employees
Sets appointment / meetings of my superior
Draft memos / correspondences / letters / for different department
Research, price and purchase stationary supplies for the company’
Handles petty cash
Coordinates to travel agencies for hotel / airticket bookings
Takes minutes of the meeting of our department as needed
Coordinates with different government offices with regards to employees welfare, like submission of maternity applications / loans/ medical benefits / housing loans
In charge with the day to day trips / route of the messenger
Verifies the delivery invoice against purchase order of the stationary / office supplies
Conducts preliminary interview
Handles recruitment from posting of job vacancy to orientation of potential employee
Monitors employment status of all employees (agency & direct hire) and employee files
Coordinate with different shopping malls regarding status of our / merchandisers attitude, performance etc
Performs timekeeping
Handles petty cash and banking transactions ( deposits & withdrawal) as per instruction by the President
Coordinates with travel agencies for hotel / ticket bookings
In charge with the day to day trips / route of the messenger
Handles purchase requisition and purchase order of stationary products and some electrical items
•Make summary of purchase order against delivery invoice
•Responsible for the incoming / outgoing calls,
•Sets appointment or meeting of my superior
•Draft memos, letters, correspondences, disciplinary actions, termination, suspension to employees and administer the same
•Responsible in filing incoming / outgoing correspondences, letter, memos
Prepares Packing List, Order Confirmation, Purchase Order, Indent, LPO
•Prepares documentation of claims from clients
• Incharge with online payment for utility bills, DP World Pass, Dubai Trade ( ED) etc
•Verify MD credit card bills, SALIK recharge, vehicle maintenance, insurance.
•Prepares letters, memorandum, correspondences, quotation, etc. as required by Managing Director and Sales & Mktg Managers
•Maintains / manages MD’s calendars, meetings, appointments and travel itinerary
•Handles travel bookings / hotel of all staffs, managers etc.
•Process documentation of import shipment, such as application / verifying Bill of lading, preparation of invoices, packing list, marine insurance, inspection certificates, and other related documents for DP / TT basis to be submitted to the bank or direct to client
HR & Administrations Functions
•Process employment visa on-line of our freezone company and cancellation, renewal and other related document needed
•Maintain employees files / records and prepares various reports as directed
•Calculate leave salary and leave balance of all staffs and workers
•Verify attendance, all statement of accounts such as couriers, phone bills, medical bills from accredited medical centres and others
•Incharge with posting job vacancy, shortlisting of applicants & induction.
•Assist in WPS payroll processing as required
Coordinates with different travel agency ( UAE & India) for the Executive Director, Managers & employees travel requirements (hotel & air ticket)
•Prepare letters, memorandum, correspondences and others as required by the Director
•Maintains Director’s calendar, meetings, appointments and travel itinerary
HR/Admin Functions
•Handles recruitment process such as reviewing, evaluating & shortlisting CV’s
•Prepares offer letters, job descriptions, orientations for qualified applicants
•Handles the processing of payroll (WPS / online), leave applications, final settlement of employees
•Performs timekeeping for Dubai employees & checks salary sheets submitted by other branch (Ukraine, Russia, Iraq & China)
•Prepares cheques (salary & utilities expense ) and proforma invoices, outward telegraphic transfer
•Coordinate s with PRO with regards to visa processing, applications, renewal / cancellations and others as well as the transit / tourist visa needed by directors, managers, etc.
•Process employment visa on-line of our freezone company and other request needed
•Maintain employees files / records and prepares various reports as directed
•Prepare memos / correspondences / letters (banks, certificate, no objection, experience certificate, termination letters, etc.)
•Verifies petty cash and other invoices from suppliers ( stationary, couriers, phone bills & others)
•Research price and purchase stationaries, office furniture and others
•In charge with the processing of all company & director’s vehicle maintenance and insurance renewal / application.
promotion and distribution services in various multi-media September 2008 to March 2010 forms such as film, music, video, free television, artists, concerts, etc.)
Responsibilities
•In charge in the processing of employment visa (on line) for prospective applicant
•Coordinate with the PRO with regards to visa applications / status, cancellation, renewal of labor cards and others.
•Prepares letters, memorandum, correspondences and others needed by the PRO
•Handles the processing of leave applications, final settlement of employees (including branches) & advance salaries
•Coordinate with the manpower agency in the Philippines for job requirements needed by the company
•Post job opening through newsprint or website
•Review, evaluate & shortlist CV’s of applicants to be assigned in different branches
•Attend to hotel bookings for interview venues
•Administer preliminary interview for rank and file applicants
•Prepare offer letter, job descriptions for qualified applicants
•Conducts background checks and performance reference for potential employees (if necessary)
•Validates pre-employment requirements upon submission by newly-hired employee
•Performs timekeeping
•Provide company orientation for new employees
•Sets appointments / meetings of my superior
•Prepare memos / correspondences / letters (banks, certificate, no objection, etc.
in