Abdullah Malik

• Develop and execute detailed project plans and timelines for 3+ large-scale trade
exhibitions and conferences per year with 200+ exhibitors and 5, 000+ attendees.
• Act as primary liaison between internal teams, event sponsors, exhibitors, vendors, and
clients to define scope, set expectations, and establish milestone deadlines.
• Oversee event features from concept to delivery including workshops, deals hubs,
competitions, activations, and closed-door roundtable conferences to enhance attendee
experience.
• Identify and mitigate project risks including venue issues, technical failures, and supplier
delays. Maintain risk logs and contingency plans to ensure 98% on-time event delivery.
• Coordinate cross-functional teams across marketing, logistics, technical, and legal to
align tasks, avoid bottlenecks, and ensure seamless event flow.
• Manage venue, AV, catering, and transportation vendors through contract negotiation
and performance tracking to meet quality standards and budget.
• Lead post-event evaluation, stakeholder feedback collection, and final reports with
lessons learned and recommendations for future event launches.

• Managed Portfolio 2 delivery for 4 annual B2B trade exhibitions across GCC,
coordinating pre-event, event execution, and post-event phases.
• Built and maintained relationships with 50+ exhibitors, sponsors, suppliers, and internal
marketing/operations teams to ensure role clarity and timeline alignment.
• Delivered event features including speaker workshops, competition zones, and VIP
roundtables in collaboration with operations and external suppliers.
• Implemented Smart Sheets and Airtable for project scheduling, milestone tracking, and
inter-departmental process management, reducing delays by 25%.
• Secured and managed venues with DED, DMCC, and QFC authorities, and negotiated
with AV, catering, and logistics vendors for timely delivery.
• Provided weekly status reports and risk updates to C-suite stakeholders, ensuring
transparency and accountability across the project lifecycle.

• Supported large-scale investment forums and policy dialogues with 200+ government
and private sector delegates, managing logistics, stakeholder flow, and vendor
coordination.
• Tracked event risks and regulatory requirements, preparing contingency plans for venue
and technical issues.
• Organized 7 high-level government workshops with KSA, UAE, and USA officials,
managing timelines, deliverables, and post-event reporting.

• Coordinated technical project activities for e-governance initiatives in partnership with
US-based vendors and Saudi stakeholders.
• Monitored project progress, dependencies, and resource allocation, maintaining
detailed documentation for leadership reporting.
• Assisted in the rollout of delivery processes and prepared structured updates for senior
management reviews.