Aj Pachoco

An Executive Secretary provides administrative and clerical support to management or executives. Responsibilities include managing schedules, handling emails and calls, preparing documents and reports, organizing meetings, maintaining records, and coordinating office activities to ensure smooth daily operations. Strong communication, organization, and computer skills are required.

Executive Support to CEO
• Provide direct support to the Board of Directors and Department Managers.
• Assist the CEO in executive functions, scheduling, and communications.
• Manage office operations, including documentation, correspondence, and record
keeping.
• Coordinate inter-departmental communications to ensure efficiency.
• Handle confidential information with professionalism and discretion.
• Develop a Sales Report Dashboard using data extracted from ERP and SAP systems.
• Develop a Warehouse Inventory Dashboard to monitor fast-moving and slow
moving items using data extracted from ERP and SAP systems.
• Serve as personal driver for the CEO, ensuring safe and timely transportation.
• Maintain vehicle cleanliness, routine inspection, and service scheduling.
• Plan efficient routes and manage travel logistics within and outside the city.

Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

• Drafted official documents, letters, memos, and reports.
• Managed executives schedules, travel, and meeting coordination.
• Recorded minutes of meetings and ensured timely follow-up actions.
• Supported office management and administrative processes.

• Provided clerical and administrative support to senior executives.
• Coordinated meetings, travel arrangements, and official documentation.
• Assisted in communication management between executives and departments.

Typical responsibilities of the job include: answering calls, taking messages and handling correspondence. maintaining diaries and arranging appointments. typing, preparing and collating report

• Designed PCB layouts for electronic devices using CAD software.
• Ensured designs met technical specifications and quality standards.

• Handled customer inquiries and complaints with effective solutions.
• Monitored service quality and implemented improvements.

• Prepared PCB layouts using CAD software.
• Collaborated with engineers for design validation.

• Produced technical drawings as per client specifications.
• Maintained design records and documentation.