Senior Procurement Officer
TOPAZ ENERY & MARINE
Total years of experience :10 years, 6 Months
• Timely Delivery of Material in order to achieve safe and continuous operation of company managed fleets which was working on Qatar, Europe region.
• Arrange/ prepare the subcontractors agreement for fuel oil; lube oil etc. with the suppliers
• Coordinate agents in the various region and connecting the spare parts on vessel stipulated schedule.
• Adequate knowledge on the import / export shipment document procedure.
• Liaising with internal customers i.e. Operation and Technical Department in order to ensure smooth functioning of offshore assets
• Review of subcontractor pre-qualification documents
• Get and submit the competitive offers to client approval.
• Follow-up the suppliers regarding the delivery and expedite the delivery of long lead items
• Prepare the weekly procurement status and submit to management for review.
• Maintain record of price trends for major material components.
• Coordinating with the vessels which was supporting for the Banana Island resorts projects.
• Arrange the required consumables; spare parts required for company managed fleets
• Arrange/ prepare the subcontractors agreement for fuel oil; lube oil etc. with the suppliers
• Review of subcontractor pre-qualification documents
• Get and submit the competitive offers to client approval.
• Follow-up the suppliers regarding the delivery and expedite the delivery of long lead items
• Prepare the monthly forecast requirements for operation and submit the tentative cost to client for approval.
• Prepare the weekly procurement status and submit to management for review.
• Maintain record of price trends for major material components
• Coordinating the company marine spreads working in Qatari water and take their requirements and arrange to deliver during the next port call.
• Take charge of procurement activities related to consumable, project materials, Hiring of plant equipment and PPE etc.
• Preparing a project procurement plan, project specific terms & conditions of Purchase, in consultation with stores dept.
• Execute the procurement actions of the assigned project within the company guidelines, policies and also meeting the project specific requirements.
• Prepare the periodic reports and update the project team for further reporting to the customers.
• Issue request for quotations to vendors to procure goods or services in compliance with the procurement procedures.
• Solicit bids from vendors; coordinate with the discipline engineers to clarify pre-bid queries from bidders.
• Prepare the sub contractors scope documents & Sub Contractor agreement
• The job includes Generating and forecasting the materials requirements on the basis of earlier consumption and current job requirements, dealing with the clients/customers floating enquires, obtaining quotation, Technical evaluation, Getting deviation and claims from the customer, Commercial negotiations, Issuing of PO, getting materials/items before the dead lines, in case of delays getting client approvals, Appointment of third party Inspectors, co-ordination and Inspection of items at various locations, arranging of transportation, delivering of items to various sites.
• The job also includes sourcing new vendors, regarding the technical requirements for all the Mechanical items for various projects.
• Making and maintaining operational contracts, half yearly and Yearly contract for various consumables for various projects and sites
• Preparation of Technical document as per Client requirement
• Prepare Commercial Bid Evaluation (CBE) in consultation with discipline engineers officers and perform pricing analysis, recommend contract awards that result in best value procurement. Arrange response from vendors for the technical queries. Arrange bid clarification meetings.
• Check open Purchase Orders on a weekly basis as a minimum and do necessary
actions to clear back log if any.
• Manage the day-to-day interaction with vendors and monitor vendor performance.
• Maintain cognizance on new trends and proactively appraised on new products.
• Maintain record of price trends for major material components.
• Formulating and executing negotiation strategies that take full account of supply
requirements, whilst ensuring cost reductions.
• Maintain high ethical business relationship with suppliers.
• Resolve disputes arising with suppliers concerning quality, price and delivery.
• Make effective use of price agreements, consignment agreements to reduce
transaction cost and inventory investment.
• Evaluation of New Suppliers
• Prepare the Overseas Orders and follow-up regarding the delivery, transportation, insurance etc .
COMPLETED ONE YEAR APPRANTISE TRAINING