Admin. officer
United Arab Shipping Company
Total years of experience :19 years, 3 Months
• Development and drafting of manuals and policies to meet the company standards. Review and enhancement of the existing policies.
• Preparation and reporting of annual Budget of the department and practice budget controlling measures.
• Process mapping and development of processes to enhance the department initiatives.
• Taking care of and ensuring high standards of internal customer service and satisfaction program of the department.
• Ensure all services performed by the department are as per standard quality.
• Coordinate with Department’s Section Head and follow up the Improvement Action Program
• Ensure that all suggestions and complaints are attended, responded and taken care of as per agreed process and standards.
• Create reports, presentations and guidelines as requested by the Head of Department
• Ensure that the task deadlines are met appropriately
-charge of the amendment of HR policies and Employee Handbook and preparation of FAQ.
Executes the company recognition policy efficiently.
In-charge of the HR Helpdesk and act as a key personnel to responds to all inquiries regarding procedures, policies, and personnel information.
Full responsibility of all employee data and personal information at high level of confidentiality.
Handles new hire cross functional formalities.
Handles the complete resignation process. Reviews all exit interview feedback report in order to suggest changes as and when needed.
Prepares and updates personnel files, HRMS and records related to all HR matters on a regular basis
Updates employee title changes in outlook, when needed.
Manages and handles the company leave management system and leave planner of the company.
Works with the Administration department to implement workplace enhancement initiatives.
Assisted in the preparation of employment offer for the new-joiners, visa procedures.
Assisted in the accurate and timely processing of monthly payroll.
Assisted in the annual merit review and bonus payout process.
Assisted in the recruitment process.
Procurement & Contracts Coordinator
Prepares Purchase Orders with the best bid using GP and e-Procurement .
Actively responds to customer and supplier inquires and follows up on delivery and shipments.
Send out Regret letter to the un-awarded suppliers.
Assist in preparation of approval / e-memos, sending out letter of Awards related to contracts.
Maintain Contract Database and handles contract management.
Maintain and update the vendor database.
Conduct survey with the major clients and evaluate the survey and assist in finding the resolution for the concerns.
Identifies the areas of improvement and enhancement within the department and ensure that improvement areas are attended.
Office Administrator
Prepares admin policies
Organize and coordinate office operations in order to ensure organizational effectiveness and shoulder all the administrative responsibilities as functionally required by the Administration Department
Prepares reports, analysis, presentations, memorandums, proposals and correspondence
Manage administration functions, such as, Company-related matters, Insurance registration, renewals, cancellations, claims, etc.
Assisted in receiving and dispatching courier and shipments to various sectors
Preceding Assignments
Faith Real Estate is a leading real estate that is involved in freehold sales and rental business.
Notable Highlights
Handling day-to-day Accounts, Petty cash, Estimation, Checking and verifying Invoices, Monitoring and reconciliation of Bills Payables & Receivables,
Preparation and maintaining of Cash Book, Bank Book and Purchase Book, Preparing payments, Issuing receipts, Debtors follow ups, input of transactions.
Co-ordination with the banks for all kinds of transactions.
Preparation of tenancy contracts and all related documents for the sale/rental of the property
Maintaining the complete database of the tenants and buyers.
Daallo Airline is the national carrier for Republic of Djibouti and serves the East African region with flights to the Middle East.
Notable Highlights
Handling the Flight and sales packets- tracking them, entering the details of the flight and sales tickets to the Airline Management System.
Taking out the revenue per month, various reports for the uplifted and wrongly uplifted coupons under different sectors, fuel uplifts and reconciling with the supplier invoices.
Ensures correspondence and reports are processed and filed
Communicating with the other stations and agents via email.
Assist the accountant for various jobs like daily sales entry, cash entry, preparing MIS reports.
Education (CBSE) from
in
in